About vendor payments (PAS)

Vendor payments in Production Accounting are permission based

To use PAS to pay vendors, your account must have one of the following roles enabled:

• Role: Company Admin, Accountant

• Custom role with: Accounting & Cost Tracking / Vendor payments - Full access

Overview

When the Production Accounting Suite (PAS) is enabled for your company, you can pay vendors directly from the project's Accounts payable dashboard. Vendor payments are processed in batches, giving you control over which invoices to pay together and when.

Notes:

• Vendors can be added at the project level, but are accessible at the company level.

• Vendor payments are recorded in PAS as accounting transactions on the Accounts payable dashboad, that can be reviewed, edited, and posted to the General Ledger (GL)

• Currently, it's only possible to pay vendors in USD. International payments that require currency conversion are not supported.

Pay vendors in a batch

Before you can pay a vendor, the AP invoice must first be created and posted to the GL. See Create an AP invoice (PAS) for instructions. Once your invoice is created, you’re ready to post and create a payment batch.

Step 1: Post the AP invoice

1. From the Accounts payable dashboard, filter by vendor to locate the transaction(s) you want to pay

2. Click the TRX#s for the unposted transactions

3. On the AP invoice, click the Go to Posting button

4. On the Posting page, click to select the TRX#s, then click Post

5. In the Confirm posting popup, update any options if applicable, then click Confirm and post

Step 2: Create a payment batch

1. Return to the Accounts payable dashboard and click the Create payment batch button

2. In the Create payment batch popup, select the Bank and Payment type, then click the Continue button

3. On the Select invoices to pay page, click to select the invoice(s) you want to include in this batch

4. Click the Create payment batch button at the bottom of the page

Step 3: Process the payment

Follow the steps to process payment based on the payment type you’ve selected for the batch.

Once the batch payment has been processed, the batch status changes from Processing to Paid and the batch invoices move to the Paid tab on the Accounts payable dashboard.

Payment type

You’ll be prompted to select your payment type when creating a batch of vendor payments.

Wrapbook supports the following payment methods for vendor payments in PAS:

CASHétPay

CASHétPay is a third-party provider of digital payment services for the production industry. Wrapbook processes all digital vendor payments through CASHétPay.

You'll need to set up a CASHétPay account before you can use this payment type. To get started:

• Visit the CASHétPay website

• Or email info@cashet.com to request account setup

Once you have a CASHétPay account, you can use it to pay vendors in Wrapbook. Contact your Customer Success Manager or Wrapbook Support for more information.

Paper checks

Wrapbook's Production Accounting Suite (PAS) gives you two options for paying vendors by check — you can print checks directly from Wrapbook using your own check stock, or write checks outside of the system and record the payments in Wrapbook to keep your books up to date.

• If you want to print checks directly from Wrapbook, set the Payment type to Check when batching the invoices

• If you want to use checks created outside of Wrapbook, set the Payment type to Manual check when batching the invoices

To learn more about using checks to pay vendors, see Paper checks.

ACH bank transfer (Wire transfer)

To pay vendors via ACH (Wire transfer), see ACH bank transfers.

Reverse a vendor payment

If a payment was issued in error or needs to be reissued, you can void it from the Accounts payable dashboard.

1. From the Accounts payable dashboard, click the Payment # for the payment you want to reverse

2. In the Payment details drawer, choose one of the following options at the bottom:

   • Void and cancel — voids the payment permanently with no reissue

   • Void and reissue — voids the payment and initiates a new one

3. If you click the Void and reissue button, click the Confirm button in the popup

4. Optionally, enter a note explaining the reason for the reissue in the Activity field

Note: Both void options are permanent and cannot be undone. Confirm the correct payment before proceeding.

Vendor payments FAQ

To help you understand vendor payments in Wrapbook, we’ve put together this list of frequently-asked questions.

Click the arrow next to a question to see the answer.