Overview
Vendors are external suppliers and service providers that productions work with to bring their projects to life. These can include equipment rental companies, catering services, transportation providers, set construction companies, and costume suppliers.
Tax reporting
Here’s some important things to remember about vendors and tax reporting:
Vendors must have a tax ID and address
Vendors are marked as taxable unless they are C-corp or S-corp entities
Wrapbook can handle e-filing of 1099s for vendors paid via PAS
Access Vendors
To access Vendors:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select All projects
In the left-side navigation, click Vendors
Vendor actions
From Vendors you can:
Vendors FAQ
To help you manage vendors with Wrapbook, we’ve put together this list of frequently-asked questions.
Click the arrow next to a question to see the answer.
How does Wrapbook store vendor information?
Vendors are stored at the company level in a unified database that works across your entire production slate.
This allows you to:
Access vendor information across all projects
Prevent duplicate entries through EIN organization
Maintain accurate vendor records
What vendor documentation can I store in Wrapbook?
Wrapbook allows you to store and organize:
W-9 forms
Tax documentation
Vendor contracts and agreements
Insurance certificates
How do I export vendor information?
You can export vendor information through the Vendors page. Available export options include vendor details and documentation.
How does CASHétPay work?
CASHétPay is a third-party payment provider integrated with Wrapbook's Production Accounting Suite (PAS) for processing vendor payments. Your company must have a CASHétPay account to process vendor payments through PAS.
Here’s an overview of the vendor payment workflow:
AP invoices are processed in Wrapbook
The Confirm and pay button is used to move invoices to Pending payment
CASHétPay will coordinate with vendors to complete payment using your preferred method: credit card, ACH, or check
After a vendor payment is initiated you can track payment status in real-time through Wrapbook's interface
What vendor reports are available?
Wrapbook provides comprehensive reporting tools including:
Vendor activity reports
Vendor spend tracking across projects
Payment history monitoring
Outstanding purchase order reviews
How do I handle vendor 1099s?
With Wrapbook PAS you can:
Mark vendors as taxable or non-taxable
View and update vendor 1099 information
Export vendor 1099 data
E-file vendor 1099s through Wrapbook's IRS integration
How do I handle a vendor payment that needs to be cancelled?
For payments processed through CASHétPay:
Pending payments can be cancelled directly in Wrapbook
For payments already processed, contact CASHétPay directly to cancel the payment