About production accounting

Production accounting refers to the management of film and TV production finances through a centralized system. Wrapbook’s Production Accounting Suite (PAS) includes features such as budget tracking, vendor management, purchase order management, accounts payable, payroll invoice management, journal entries, and accounting reports like general ledger and cost reports

To access Production Accounting in Wrapbook, your account must have one of the following roles enabled: Company Admin, Accountant, or a custom role with Accounting settings - Full access.

Once you have the appropriate role, follow these steps:

1. In the left-side navigation, click the dropdown menu.

2. Select the project that you want to access production accounting for

3. On the project dashboard in the Accounting section, you’ll see an overview of the Production Accounting Suite (PAS) features being used

Additionally, you can use the Accounting menu in the left-side navigation to access various production accounting features.

Production accounting refers to the centralized management of film and TV production finances, which includes various features such as budget tracking, vendor management, and payroll invoice management. It provides a comprehensive overview of all financial aspects related to a production.

On the other hand, Cost tracking and Payables specifically focus on generating reports that compare committed, actual, and estimated final costs for a project. This includes creating detailed reports that analyze costs per worker, grouped by cost code, and allows for insights into payroll expenses and departmental costs. To learn more, see the Cost tracking & Payables sections of the Help Center.

Your Vendor Payments dashboard has been consolidated into the project’s Accounts payable dashboard as part of our recent updates to streamline your payment workflow.

Where to find vendor payments now:

1. In the left-side navigation, click the dropdown menu and select the project the payment is associated with

2. Expand the ACCOUNTING menu and click Accounts payable

3. Your vendor payment information is now organized into the following tabs in the Accounts payable dashboard:

   • Posted & unpaid - List of finalized and unpaid invoice transactions

   • Payment approvals - Track and manage vendor payment batches that have been submitted for approval

   • Paid - Shows vendor payments and payables that have been fully completed and paid

Why this changed:

We consolidated vendor payments into the Accounts payable workflow so you can manage everything from invoice creation through approvals to payments in one place, without switching between different pages.

What this means for you:

• All your existing vendor payment data is still available

• You can still pay vendors using CASHétPay, paper checks, and ACH bank transfers

• Payment approvals now follow the same workflow as your other AP approvals

• Your payment history is complete and filterable in the Paid tab

If you need help navigating the updated interface, see About Accounts payable (PAS) or contact your Customer Success Manager.

If your company has Wrapbook’s Production Accounting Suite enabled, authorized production accountants and administrators can use these steps to mark an AP invoice as urgent:

1. Open the invoice from the Accounts payable dashboard

2. Click the More button, then select Mark as urgent

What happens when a transaction is marked urgent?

• An Urgent indicator appears next to the AP transaction number

• The Activity log records who marked it urgent and when

• The Accounts Payable dashboard shows an inline urgent alert, and you can use the Urgency filter to view Any, Urgent, or Not Urgent transactions

• On the Payment approvals tab, any batch that contains an urgent transaction is flagged

• On the Batch page, urgent transactions are labeled, and the Activity log records who marked them urgent and when

To unmark a transaction as urgent

1. Open the invoice from the Accounts payable dashboard

2. Click the More button, then select Unmark as urgent

To learn more about AP transactions in PAS, see About Accounts payable (PAS).