This help article is related to the Production Accounting Suite (PAS)
In Wrapbook, production accountants and administrators can manage AP invoices using either the Production Accounting Suite or Cost tracking. To understand the differences, click here.
Accessing AP invoices in PAS is permission based
To access AP invoices, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Accounting & Cost Tracking / AP invoices - Full access, Create and manage
Overview
Once an AP invoice has been created in Wrapbook's Production Accounting Suite, you can edit its details, duplicate it for reuse, or delete it from the Accounts payable dashboard. You can also split or combine distribution lines on unposted transactions, mark invoices as urgent for prioritization, and review an invoice's full audit trail via the Activity feed.
How to edit, delete, or duplicate an accounts payable (AP) invoice
You can use the three-dot menu on the Accounts payable dashboard to edit, duplicate, or delete any existing AP invoice:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the name of the project that you want to see AP invoices for
In the left-side navigation Accounting menu, click Accounts payable
On the Accounts payable dashboard, click the three dots next next to the payable that you want to update the invoice for
In the menu, you can select either Edit, Duplicate or Delete
If you select either Edit or Duplicate, the AP transaction record will open where you can update or enter the details. Be sure to click the Save button before leaving the page.
How to split or combine distribution lines on an unposted AP transaction
You can merge or split individual distribution lines on any AP transaction that has not yet been posted as follows:
Go to the project’s Accounts payable dashboard
Click the three dots next to the unposted transaction that you want to update, and then select Edit
In the Invoice summary grid, click the boxes to select the row(s) that you want split/combine
Click the Actions button at the bottom of the page and select either Merge or Split
How to see the audit trail of updates made to the invoice
The Activity feed on an invoice page shows a full history of changes and allows you to leave comments for your team.
Click the toggle to expand the Activity feed to see the audit trail of changes to the invoice, and leave comments that explain changes as needed
If you leave a comment, be sure to click the Send button to post it to the Activity feed
How to mark an invoice as urgent
Marking an invoice as urgent flags it for prioritization on the Accounts payable dashboard.
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the name of the project that you want to see AP invoices for
In the left-side navigation Accounting menu, click Accounts payable
On the Accounts payable dashboard, click the TRX # to open the invoice page
On the invoice page, click the More button, then select Mark as urgent
To unmark a transaction as urgent:
Open the invoice from the Accounts payable dashboard
Click the More button, then select Unmark as urgent