Post AP transactions (PAS)

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This help article is related to the Production Accounting Suite (PAS)

In Wrapbook, production accountants and administrators can manage AP invoices using either the Production Accounting Suite or Cost tracking. To understand the differences, click here.

Accessing AP invoices in PAS is permission based

To access AP invoices, your account must have one of the following roles enabled:

  • Role: Company Admin, Accountant

  • Custom role with:  Accounting & Cost Tracking / AP invoices - Full access, Create and manage

When you post an accounts payable (AP) transaction to the General Ledger (GL) certain transaction record fields become locked and the transaction is permanently added to the master record book of all financial activities. This ensures the integrity and accuracy of the financial record.

How to post AP transactions to the GL

To post AP transactions to the GL:

  1. In the left-side navigation, click the dropdown menu

  2. In the dropdown menu, select the name of the project that you want to post AP transactions for

  3. In the left-side navigation Accounting menu, click AP invoices

  4. On the AP invoices dashboard, click the Go to Posting button

  5. In the Posting AP view, click the boxes to select the Trans. #s that you want to post to the GL

  6. In the confirmation popup, review the details and optionally click the toggle to enable Post all transactions to a specific date instead and/or click the checkbox to Generate a posting report after posting [link], then click the Confirm and post button

Overview of AP invoices with details on amounts, statuses, and vendor information.

Select the project, expand the ACCOUNTING menu, click AP invoices, and then click the Go to Posting button

Table displaying transaction details for various vendors and amounts in a ledger.

Click the checkboxes to select the transactions to be posted, then click the Post button

Confirmation dialog for posting transactions with report generation options and settings.

In the Confirm posting popup, review the details, then click the Confirm and post button. If you’d like to Generate a posting report after posting , click to enable, and then configure your report preferences.

How to export an audit report from the Posting page

On the Posting page you can export an audit report of either:

  • Transactions posted [link to above]

  • All unposted transactions

Exporting transactions posted

  • When posting AP transactions to the GL [link] in Wrapbook, you’ll have the option Generate a posting report after posting in the Confirm posting popup

  • If you enable this option, the audit report created will be limited to the transactions that you’re posting

Confirmation dialog for posting transactions with options for report generation and export format.

When posting AP transactions, click the checkbox next to Generate a posting report after posting in the Confirm posting popup. If you want to hide/show Report columns, click the + to customize the report.

Notification indicating report download in progress with confirmation message.

An alert will confirm the download

Client accounting report showing various invoices and payment details for transactions.

Example screenshot of an Posting Report in PDF format generated by Wrapbook

Exporting all unposted transactions

Use these steps to export an audit report of unposted transactions

  1. On the Posting page, click the Export button, and then click Customize and export

  2. In the Export report popup, enter a Report name

  3. Under Group by, click the dropdown menu to select your grouping preference

  4. Under Export format, click the dropdown menu to select PDF, XLSX, or CSV

  5. Under Report columns, click the + to choose which columns to include or exclude from the report

  6. Click the Export button

Interface for posting transactions with options to search and export data.

Click the Export button, and then click Customize and export

Export report dialog showing fields for report name, group by, and export format.

In the Export report popup, enter the Report name, configure Group by preference, select Export format, then click the + to choose which columns to include or exclude from the report, or click the Export button if you’re ready to generate the report.

Export report options with various columns selected for inclusion in the report.

In the expanded Report columns section, click to select which columns to include or exclude from the report. When you’re ready, click the Export button.

Downloading report notification with options for exporting and creating invoices visible.

An alert will confirm your download

Transaction report detailing various invoices and payment information for different vendors.

Example screenshot of a report containing unposted transactions in PDF format generated by Wrapbook