This help article is related to the Production Accounting Suite (PAS)
In Wrapbook, production accountants and administrators can manage AP invoices using either the Production Accounting Suite or Cost tracking. To understand the differences, click here.
Accessing AP invoices in PAS is permission based
To access AP invoices, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Accounting & Cost Tracking / AP invoices - Full access, Create and manage
When you post an accounts payable (AP) transaction to the General Ledger (GL) certain transaction record fields become locked and the transaction is permanently added to the master record book of all financial activities. This ensures the integrity and accuracy of the financial record.
How to post AP transactions to the GL
To post AP transactions to the GL:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the name of the project that you want to post AP transactions for
In the left-side navigation Accounting menu, click AP invoices
On the AP invoices dashboard, click the Go to Posting button
In the Posting AP view, click the boxes to select the Trans. #s that you want to post to the GL
In the confirmation popup, review the details and optionally click the toggle to enable Post all transactions to a specific date instead and/or click the checkbox to Generate a posting report after posting [link], then click the Confirm and post button
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Select the project, expand the ACCOUNTING menu, click AP invoices, and then click the Go to Posting button
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Click the checkboxes to select the transactions to be posted, then click the Post button
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In the Confirm posting popup, review the details, then click the Confirm and post button. If you’d like to Generate a posting report after posting , click to enable, and then configure your report preferences.
How to export an audit report from the Posting page
On the Posting page you can export an audit report of either:
Transactions posted [link to above]
All unposted transactions
Exporting transactions posted
When posting AP transactions to the GL [link] in Wrapbook, you’ll have the option Generate a posting report after posting in the Confirm posting popup
If you enable this option, the audit report created will be limited to the transactions that you’re posting
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When posting AP transactions, click the checkbox next to Generate a posting report after posting in the Confirm posting popup. If you want to hide/show Report columns, click the + to customize the report.
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An alert will confirm the download
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Example screenshot of an Posting Report in PDF format generated by Wrapbook
Exporting all unposted transactions
Use these steps to export an audit report of unposted transactions
On the Posting page, click the Export button, and then click Customize and export
In the Export report popup, enter a Report name
Under Group by, click the dropdown menu to select your grouping preference
Under Export format, click the dropdown menu to select PDF, XLSX, or CSV
Under Report columns, click the + to choose which columns to include or exclude from the report
Click the Export button
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Click the Export button, and then click Customize and export
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In the Export report popup, enter the Report name, configure Group by preference, select Export format, then click the + to choose which columns to include or exclude from the report, or click the Export button if you’re ready to generate the report.
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In the expanded Report columns section, click to select which columns to include or exclude from the report. When you’re ready, click the Export button.
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An alert will confirm your download
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Example screenshot of a report containing unposted transactions in PDF format generated by Wrapbook