Accessing AP invoices in the Production Accounting Suite (PAS) is permission based
To access AP invoices, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Accounting & Cost Tracking / AP invoices - Full access, Create and manage
Overview
The AP Reports drawer gives PAS production accountants a centralized place to generate, configure, and export AP invoice and payment reports as PDF, CSV, or Excel.
You can open the drawer from a project’s Accounts payable dashboard to create a report without leaving the AP workflow. The drawer can be pre-filled based on the AP tab you are viewing and supports two report types — Invoices and Payments — each available in Detail or Summary format.
How to open the AP Reports drawer
The drawer is accessible from two places:
A project’s AP Invoices dashboard: Click the Reports button in the Action bar. To open a saved template directly, click the dropdown next to Reports and select a template from the list.
Accounting reports dashboard: Click Create report for Accounts Payable or Payment Register with the option to use saved preset templates directly.
Choosing your AP report type
AP Report type | What it includes | Groups by |
|---|---|---|
Invoices | Details of all AP invoice lines | Transaction number |
Payments | Details of vendor payment data | Payment number |
Note: The Payments report only includes AP invoices that have an associated vendor payment. Invoices that have not yet been paid are excluded — there are no "None" or unpaid payment rows.
Detail vs. Summary Reports
Each report type is available in two levels of detail:
Detail level | Row granularity |
|---|---|
Detail | One row per GL distribution line (includes full coding breakdown) |
Summary | One row per invoice (Invoices) or one row per payment (Payments) |
Grouping
Both report types use a fixed secondary grouping that cannot be changed:
Invoices — secondary grouping is always transaction number
Payments — secondary grouping is always payment number
The Group by dropdown lets you set a primary grouping. The secondary grouping option does not appear in the dropdown because it is applied automatically.
Summary row columns
Invoices Summary rows include the full AP transaction header set: invoice number, vendor, invoice date, due date, amount, GL codes, posting status, and related fields.
Payments Summary rows include: payment type, vendor, payment date, production entity, bank account, cleared status, payment status, and batch number. On multicurrency projects, payment amount and currency are also shown.
Filters and report settings
The Reports drawer gives you control over Filters, Group by, Columns, and Currency. When you open the drawer from a project’s Accounts payable dashboard, it can be pre-filled based on the AP tab you are viewing. Review the report settings before exporting and adjust them as needed.
Export formats
Reports can be exported as:
PDF — formatted, print-ready, suitable for audit packages
CSV — raw data for use in Excel or other tools
Excel (XLSX) — formatted spreadsheet
Payment Batch Backup PDFs and the approval section
Payment backup PDFs include a full Approval section for each payment, showing:
Approver name
Role and approval tier
Timestamp of approval
This makes payment PDFs audit-ready out of the box, with a complete authorization chain documented.
Saved templates and standard reports
Templates capture your full report configuration — report type, detail level, grouping, filters, columns, and currency — so you can reuse it without reconfiguring each time.
The Reports drawer includes these standardized payment register formats:
Payment Register History
with Invoice Summary
with Invoice & Details
History by Vendor
It also includes the following AP reports:
AP Edit
AP History
Saving a custom template
Configure your settings in the Reports drawer
Click Save as template
Enter a name and optionally set it as your default
Click Save
Saved templates appear in the Template dropdown in the drawer, the Reports dropdown menu on the project’s AP invoices dashboard, and as rows on the Accounting reports dashboard. Standardized report formats are available from the same template controls.
How to export a report
From the project’s AP Invoices dashboard, click Reports — or click the dropdown menu and select a saved template
Select your Report type: Invoices or Payments
Select your Detail level: Detail or Summary
Choose a Template, or configure the report manually
Adjust Filters, Group by, Columns, and Currency as needed
Select your Export format: PDF, CSV, or Excel
Enter a Report name if prompted
Click Export
When the report is ready:
A notification with a Download link will appear
The completed export will be available in the project’s Files & exports