About Timecards

To fill out your timecard, follow these steps:

1. In the left-side navigation, click All projects

2. On your All projects dashboard, click the View Project button next to the project that you want to submit a timecard for

3. In the left-side navigation, click Timecard. By default, the timecard for the most recent workweek will be displayed on the page.

4. Click on the specific days you worked

5. Enter your Start Time and End Time for each day

6. Enter your Meal Start and Meal End times (meals must occur during your work hours)

7. If you worked at multiple rates, click the Rate dropdown menu to select the appropriate rate for each type of work performed during the workweek

To add notes to a timecard, under Modifications click Add Notes to provide additional details about your timecard that will be visible to the timecard reviewer. Notes are useful for explaining any special circumstances, providing context for multiple meal breaks or different work rates, and adding clarity to any entries that might need explanation for the reviewer.

To see screenshots along with these step-by-step instructions go to How to fill out your timecard.

You can update your timecard after it has been submitted, but only if it hasn't been approved yet.

If the timecard is in Draft status or has been Submitted but not Approved, you can make updates, which will restart the approval process.

To learn more, see How to update a submitted timecard.

To see if your timecard has been approved, you can check the Submissions section of your Timecards & Allowances dashboard.

Here’s how:

1. In the left-side navigation, click All projects

2. On your All projects dashboard, click the View Project button next to the project that you want to review your submissions for

3. In the left-side navigation, click Timecard

4. On the Timecards & Allowances dashboard, scroll down to the Submissions list

5. All of the timecards, allowances, and expenses that you’ve created will be listed in Submissions, along with their status

6. The status of your submission will indicate whether it has been Approved or is still in Review

To learn more, see How to see your timecard submissions and status.

There are a few key reasons why you might not be able to enter certain dates on your timecard:

Project Start and End dates

• Your timecard dates must fall within your project's official start and end dates

• If you need to enter time for dates outside of these ranges, please contact your project administrator to verify your official start/end dates

Pay week structure

Your project may have specific work week definitions that determine which dates are available for time entry. These workweeks are configured by your project administrator and may not always align with calendar weeks (Sunday-Saturday).

Timecard submission status

• Once a timecard has been submitted and approved, those dates will be locked for editing

• If you need to make changes to an approved timecard, contact your production administrator

Still Having Issues?

If you're unable to enter dates that you believe should be available, please:

• Verify your project start and end dates with your production administrator

• Ensure you're selecting the correct workweek from the dropdown menu

• To adjust timecard dates or request unlocking, click the point of contact link at the bottom of your timecard to send an email to your production administrator

In Wrapbook, your point of contact is the designated production administrator that you should reach out to with questions about a specific project. You can find your point of contact for a project that you’ve joined in Wrapbook, by going to your timecard. Look for the Need help? alert at the bottom of your timecard and click the point of contact link to send an email to your production administrator.

In Wrapbook, your timecards are automatically generated for each workweek that falls between your project start and end dates, so as a production worker, you don’t need to create a timecard. Simply go to your Wrapbook account to access your timecard, fill it out, and then submit it to your production administrator. To learn how, see About timecards.

In Wrapbook, workers who are non-exempt from overtime will have their wages for overtime work automatically calculated on their timecards based on their workweek and US Department of Labor FLSA requirements.

• By default, Wrapbook establishes a worker's workweek as starting on their first day of employment on the project. To learn more, see Dynamic workweeks.

• Under the FLSA, a workweek is a fixed and recurring period of 168 hours — 7 consecutive 24-hour periods

• All hours worked during that fixed period are tallied to determine if the employee has exceeded 40 hours — and thus is owed overtime

• FLSA requires that non-exempt workers be paid 1.5x their regular rate for any hours worked over 40 in a single workweek, regardless of the day the work occurs

When entering work time that spans across midnight into the next day, you’ll need to enter the actual end time for when you finished working on both days worked during the shift.

For example, if you worked from 10:00 AM on Monday, through the night until 3:00 AM on Tuesday you’d enter your time as follows:

• For the first day (Monday), enter the START time as 10:00 AM and then enter the END time as 11:59 PM

• For the second day (Tuesday) enter the START time as 12:00 AM and then enter the END time as 3:00 AM