Add an allowance to a project worker's timecard

This article applies to the New Timecards Experience in Wrapbook.

• Most companies are using this version

• If your company is still using the Legacy Timecards Experience, refer to the documentation in Timecards (Legacy Experience)

Adding an allowance to a project worker’s timecard is permission based.

To add an allowance to a project worker’s timecard, your account must have one of the following roles enabled:

• Role: Company Admin, Company Manager, or assigned Project Coordinator

• Custom role with: Projects, People & Approvals/Project management - Full access, or Manage; Payroll & Financials/Timecards - Full access, or Create and manage

Overview

In the New Timecards Experience, authorized production administrators can add allowances directly from a project's Timecards dashboard. Allowances cover additional compensation items such as per diem, mileage, kit fees, and more. Once added, allowance amounts are reflected in the worker's timecard totals.

How to add an allowance

1. At the top of the project’s Timecards dashboard, click the + Add allowance button

2. In the Add an allowance popup, click the search bar and then click to select the allowance type that you want to add

   • Note that there are now two options for per diem: Per diem Non-Taxable appears at the top of the list, and Per diem Taxable appears at the bottom of the list

3. Under Details:

   • To add the allowance to more than one day, click the toggle next to Enable multi-date selection

   • Enter the required and optional information. The details that you’re prompted to add depends on the type of allowance selected. Details that are required are marked with an asterisk (*).

4. • When entering the allowance details, you’ll have the option to add:

     • Work location

     • Notes

     • Attachments - Click the Select a file button to add a file that’s saved to your computer

     • Account codes

5. For Workers, click to select the workers that get the allowance, and then click the Continue button

   • You can enter names and titles into the search bar to find specific workers

   • If you don’t see the worker listed, make sure that they have been invited to the project first.

6. For Review, verify that the details added are correct. When you’re ready, click the Continue button and the allowance will be added.

Allowance types

• Click the arrow to see the types of allowances that can be added

  Allowance type	Classification	Details needed
  Per diem	Non-Taxable	Per diem type Date of expense Daily amount * Units *
  Kit/box fee	Taxable	Date of expense Daily amount * Units * You’ll be able to download Wrapbook’s inventory template or upload your own inventory file.
  Mileage	Non-Taxable	Number of miles * Standard mileage rate - will be automatically calculated Date of expense Total amount * You’ll be able to download Wrapbook’s mileage template or upload your own mileage file
  Wardrobe allowance	Taxable	Date of expense Amount * Units *
  Wardrobe cleaning	Reimbursement	Date of expense Amount * Units *
  Buyout - Other	Taxable	Date of expense Amount * Units *
  Buyout residuals	Pensionable`	Date of expense Amount * Units *
  Advance	Taxable	Hours worked * Date of expense Net amount * Units *
  Car allowance	Reimbursement	Date of expense Amount * Units *
  Cell phone allowance	Reimbursement	Date of expense Amount * Units *
  Computer allowance	Reimbursement	Date of expense Amount * Units *
  Living allowance	Reimbursement	Date of expense Amount * Units *
  Meal allowance	Reimbursement	Date of expense Amount * Units *
  Other		Select type of expense: Reimbursement (non taxable) Invoice
  Per diem	Taxable	Date of expense Amount * Units *