This article applies to the New Timecards Experience in Wrapbook.
Most companies are using this version
If your company is still using the Legacy Timecards Experience, refer to the documentation in Timecards (Legacy Experience)
Accessing the admin view of a project worker’s timecard is permission based.
To access the admin view of a project worker’s timecard, your account must have one of the following roles enabled:
Role: Company Admin, Company Manager, or assigned Project Coordinator
Custom role with: Projects, People & Approvals/Project management - Full access, or Manage; Payroll & Financials/Timecards - Full access, or Create and manage
Overview
The new worker timecards page delivers a clear, streamlined view of each submission and status, making it faster and easier to review and take action.
When managing project worker timecards, it’s important to note that some elements within the timecard grid appear dynamically to reflect Project and Payroll settings and details within worker profiles.
Example of a project worker's timecards page
How to access a project worker’s timecards
You can access a project worker’s timecards page via:
Their project-level worker profile - Click the Manage worker timecards button to go to the worker’s timecards dashboard
The project’s Timecards dashboard - In the timecards grid, click the View link
From the project-level worker profile, click the Manage worker timecards button
To view a worker's timecard from the project’s Timecards dashboard, click the View link in one of their submissions listed in the grid
Project worker timecard page elements and actions
This section covers the elements and actions available on the admin view of a project worker's timecard page. It's organized into the following sections:
Top section elements — The timecard summary, worker details, and wages grid
Top section actions — The actions you can take from the top of the page
Lower section elements — Allowances, other wages, and the pay breakdown
Project worker timecard page elements - top section
Below is an example of the top section of a project’s worker’s timecard page:
Example of the top section of a worker’s timecard page
The following worker timecards page elements help you understand the state of a worker’s timecards:
Project worker timecard summary
At the top of a project worker’s timecards page, directly under their name, you can click the date to select the timecard you want to see. Individual timecards are identified by the end date of the applicable workweek.
In the summary you’ll see:
The status of the selected timecard
The number of days in the timecard
The hour worked
The number of allowances added
The gross pay
A link to the payment if it's been processed
Project worker details
Directly under the timecard summary are the details for the project worker including:
Union affiliation / Department - The worker’s guild or union for this project and the department they’re working in. This determines available job titles, benefit and overtime rules, and can affect rates and day types.
Default rate - The primary rate that pre-fills on the timecard for this worker and job. It’s the rate most entries will use unless you select a different rate for a given day or segment.
Scale rate - The contractually defined minimum for the worker’s union and classification. It’s a reference point to ensure the paid rate meets or exceeds union minimums for the applicable agreement.
Hire location - The work location on file for the worker’s engagement. This influences tax handling and which local rules may apply when the timecard is calculated.
Click View worker details to see the following without leaving the page:
Identity and classification
Worker name and preferred name
Employment type indicator, including loan‑out or contractor status
Last four of SSN for ID verification
Union affiliation and Department
Production Entity, if the project uses multiple entities
Rates and pay context
Rate info for the worker’s current job setup, including available rates
Default rate that pre‑fills on the grid
Agreement‑driven context that affects how wages calculate
Coding and accounting defaults
Default account coding for the worker that seeds the Line # / Account code cells on the Wages grid
Location and compliance
Hire state or hire location used for tax and rule application
Allowances and other key info
Project‑worker allowances and related settings that impact payables and totals
Wages grid
The headers that appear in the Wages grid depend on the Project and Payroll settings and the detail on the worker’s profile page.
Click the arrow to see the list of headers that can appear in the wages grid
Default headers
Call - Call time for the day, used to derive hours and premiums
Meal 1, Meal 2 - Meal in and out times that drive meal breakage and penalties
Wrap - End of day time, used to compute total and consecutive hours
Account code - The cost code applied to that day’s work so payroll dollars land in the right place in your budgets and accounting
Time and day context headers
Hours worked — Computed total hours for the day from in‑out times
Hours recognized — Hours that count toward pay per rules (may differ from raw hours when caps/thresholds apply)
Travel duration — Travel time counted for pay where applicable
Consecutive hours — Hours since last wrap, used for turnaround rules
Pay, rates, and overtime headers
Rate — The applicable base rate for the segment/line of work (shows 1.0x, 1.5x, 2.0x etc. as needed)
Wages ST — Straight‑time earnings for the day
Wages OT (1.5x, 2.0x, 3.0x) — Overtime buckets and their earnings
Other — Other wage components tied to the day (for example, holiday pay, special day types)
Location and coding
Work location — Where the work occurred, used for taxes and compliance
Line # / Account code — Cost code applied to the day for accounting and reporting; defaults can be overridden inline.
Context and controls
Notes — Per‑day notes for approvers and payroll review
Day type / Work type — Labels like regular, sixth/seventh day, holiday, idle, which determine rules and rates. Shown when required by a union agreement.
Work zone — Geographic/zone
Breakage (read‑only) — System‑computed penalties and adjustments; visible to help check math prior to submission.
Project worker timecards page actions - top section
From the timecards dashboard, you can take the following actions:
Select the timecard date
At the top of the page, click date dropdown button to select a timecard based on its week ending date.
Add to batch
Click Add to batch to add to a new or existing batch.
Add a note
Click Add note to open a drawer where you can review and add notes that the project worker can see.
See approval details, View audit log, Add other item, Add wage adjustment, or Delete timecard
Click the Actions button and make your selection.
Toggle between timecards
When a worker has multiple timecards for the workweek that have been added to a batch, you can click the arrows at the top of the page.
Go to the timecard batch
When a timecard has been added to a batch, you can click the batch name to access it.
Export
Click the Export button to export any of the following:
All items to CSV
All items to PDF
Hot Budget (with headers)
Hot Budget (no headers)
Run wage calculations
Click the Calculate / Recalculate button at the top of the page.
Submit the timecard for review
Click the Submit button.
Project worker timecard page elements - lower section
The lower section of a worker’s timecard page displays additional pay items and a summary of how the timecard totals are calculated.
Example of the lower section of a worker’s timecard page
This section includes the following areas:
Allowances
Other wages
Breakdown
These sections allow production administrators to review additional compensation items and see how they affect the worker’s total pay for the selected timecard.
Allowances
The Allowances section displays allowance items that have been added to the worker’s timecard.
Each row represents a specific allowance entry and may include the following fields:
Type – The allowance type selected
Units – The quantity associated with the allowance
Rate – The rate used to calculate the allowance
Total – The calculated amount for the entry
Date – The date associated with the allowance
Notes – Optional notes added to the entry
Attachments – Files that can be uploaded to support the allowance
Codes / ACCT – The account code associated with the entry
When an allowance is added, the calculated amount appears in the Total column.
Allowance amounts are included in the totals shown in the Breakdown section.
Other wages
The Other wages section allows you to add additional pay items that are separate from the standard wages grid.
Each entry includes fields such as:
Type – The selected expense or wage type
Rate – The amount associated with the entry
Total – The calculated total for the item
Dates – The date associated with the entry
Attachments – Files that can be uploaded to support the entry
Notes – Optional notes
Codes / ACCT – The account code applied to the item
To add an entry, select an option from the Select expense type field and complete the available fields.
Items added in this section are included in the totals shown in the Breakdown section.
Breakdown
The Breakdown section provides a summary of the amounts calculated for the worker’s timecard.
This section displays totals derived from the wages grid and any additional items entered in the Allowances or Other wages sections.
You can use the Show codes toggle to display the account codes associated with each item.
The breakdown is organized into the following groups.
Wages
The Wages portion summarizes earnings generated from the worker’s time entries.
Common rows include:
Straight Time
Overtime
Each row may display:
Units
Multiplier (Mult)
Rate
Amount
Work location
Deal
ACCT (account code)
A Subtotal row displays the total earnings from wages.
Additional items
The Additional items portion lists items added outside of the wages grid, including entries from the Allowances and Other wages sections.
Each item includes information such as:
Units
Rate
Amount
Work location
Deal
Account code
A subtotal is displayed for these additional items.
Total
At the bottom of the section, the Total reflects the combined amount of:
Wages
Allowances
Other wage items
This total represents the full value of the timecard for the selected workweek.