Adding information about unions, guilds, and agreements involved in your project ensures that worker payments are accurate and benefits, including pension and health contributions, are properly handled.
If you don’t know which union and guilds you’ll be working with, you can add the information anytime during the run of the project. However, you must add the relevant information to your project before onboarding workers from a union or guild.
If your project does not involve any unions or guilds, you can click to choose No next to Are unions or guilds involved in this project? Next, you’ll be prompted to select or add the project’s paid sick leave policy for non-union workers.
Access Unions, guilds, & health plans
Unions, guilds & health plans are permission based
To update, your account must have one of the following roles enabled:
Role: Company Admin, Company Manager, Project Coordinator
Custom role with: Project management - Full access, Manage
To access Unions, guilds, & health plans settings:
From the left-side navigation, click the dropdown menu
Select the name of the project that you want to see the settings for
In the left-side navigation, click Project settings
Under PROJECT SETTINGS, click Unions, guilds, & health plans
Note: Once union affiliations/agreements are added and saved to a project’s settings, they become locked.
Select the project, click Project settings, then click Unions, guilds, & health plans
Unions, guilds, & health plans options
In a project’s Unions, guilds, & health plans settings you can see the following information:
PHBP
The Producers' Health Benefits Plan (PHBP) is a group health insurance plan for employees in the commercial production and post production industries
The plan is employer-funded and available to eligible staff and freelancers of participating companies.
If the project involves PHBP, click Yes. Otherwise, you can click No.
Unions & guilds
Click Yes if IATSE, Teamsters, DGA, or SAG-AFTRA are involved with your project. When you click Yes, you’ll be prompted to enter the Default hire state and City, and then click the dropdown menu to select Which unions & guilds are involved?
Based on your responses, you’ll be prompted to enter additional information required by the unions and guilds involved
If you are working with unions or guilds, be sure to upload your agreements with the union/guild, your workers, any timekeeping information, and any other information that is required specifically by the union/guild to the project’s Documents page
Paid sick leave
As the employer, you’re responsible for tracking all paid sick time for your employees, including work completed outside of Wrapbook. To help you manage this, Wrapbook provides a tool for tracking sick leave accrual and payment.
Paid sick leave policies that have been set for a project will appear in the Unions, guilds, & health plans section of Project settings.
Once you onboard a worker to a project, you won’t be able to change the paid sick leave policy. If you need help updating this, please contact the Support team.
Select a paid sick leave accrual policy for a project
Click to choose the policy that you’d like to offer: Unlimited, Minimum, Custom, or Tracked outside of Wrapbook
In most cases, we recommend selecting an Unlimited policy because it simplifies a company’s administrative burden for tracking paid sick leave across projects
When you select Unlimited, workers can claim paid sick time when they have a valid reason to do so, as provided by applicable paid sick leave laws
The Minimum policy will provide the least compliant accrual based on your project’s work location. This option is only available for projects with one work location. Multi-location and union policies are not currently supported.
If your company uses Production Entities (PE)s, you’ll be able to select the PE when you set up paid sick leave policies for a project, so they can be tracked against the appropriate EIN
If you choose Custom, you’ll be prompted to add additional information to configure your policy
To see a project's sick leave policies, go to Project settings, Unions, guilds, & health plans, and then click the dropdown menus for each worker type
When you click on a worker type, the section will expand and show you the details for the Paid sick leave policy.
Add a custom paid sick leave policy to a project
You also have the option to open the Create a custom policy drawer where you can configure the paid sick leave policy.
To add a custom paid sick leave policy to a project:
From the left-side navigation, click the dropdown menu
Select the name of the project that you want to add a custom paid sick leave policy for
In the left-side navigation, click Project settings
Under PROJECT SETTINGS, click Unions, guilds, & health plans
Click on the worker type - for example: IATSE, SAG-AFTRA, or Non-union
Click Create a new policy
In the Create a custom policy drawer, enter the Policy name and the required details including the following:
Can this policy be used by all production entities?
Do you require a probation period before employees can use their paid sick time?
What is your employee's paid sick leave accrual rate? (hours per hours worked)
What is the maximum number of hours an employee can accrue?
What is the maximum number of hours an employee can use each year?
What is the maximum number of hours an employee can carry over per year (Dec 31)?
When you're ready, click the Save button
In the Paid sick leave section you can click Create a new policy
In the Create a custom policy drawer, enter the required details for the paid sick leave policy. When you're ready, click the Save button.
Once you’ve finished entering the information in the Unions, guilds, & health plans section, click the Save & continue button.