This article applies to the New Timecards Experience in Wrapbook.
Most companies are using this version
If your company is still using the Legacy Timecards Experience, refer to the documentation in Timecards (Legacy Experience)
Overview
Once a project worker has been invited to the project, you can create a timecard for them from the project’s Timecards dashboard.
How to create a timecard for a project worker
Production administrators can use the following steps to create a timecard for a project worker:
At the top of the project’s Timecards dashboard, click the + Create timecard button
In the Create timecard drawer on the right-side of the screen, use the search bar and the filters to find the project worker that you want to create a timecard for
You can search by worker:
Name
Title
Department
You can click the filter buttons to display project workers by:
Week ending
Show - All workers, Workers with timecards, Workers without timecards
Union - The options displayed depend on what’s been set in the Project settings/Unions, guilds, and health plans
Department
Job title
Once you’ve found the worker, click the Create button next to their name
On the project's Timecards dashboard, click the + Create timecard button
In the Create timecard drawer, use the search bar and the filters to find the project worker that you want to create a timecard for, and then click the Create button next to their name
How to add an allowance from the Timecards dashboard
In the New Timecards Experience, production administrators can add allowances directly from a project’s Timecards dashboard using these steps:
At the top of the project’s Timecards dashboard, click the + Add allowance button
In the Add an allowance popup, click the search bar and then click to select the allowance that you want to add
Note that there are now two options for per diem: Per diem Non-Taxable appears at the top of the list, and Per diem Taxable appears at the bottom of the list
Under Details:
To add the allowance to more than one day, click the toggle next to Enable multi-date selection
Enter the required and optional information. The details that you’re prompted to add depends on the type of allowance selected. Details that are required are marked with an asterisk (*).
Click the arrow to see the types of allowances that can be added
Allowance type
Classification
Details needed
Per diem
Non-Taxable
Per diem type
Date of expense
Daily amount *
Units *
Kit/box fee
Taxable
Date of expense
Daily amount *
Units *
You’ll be able to download Wrapbook’s inventory template or upload your own inventory file.
Mileage
Non-Taxable
Number of miles *
Standard mileage rate - will be automatically calculated
Date of expense
Total amount *
You’ll be able to download Wrapbook’s mileage template or upload your own mileage file
Wardrobe allowance
Taxable
Date of expense
Amount *
Units *
Wardrobe cleaning
Reimbursement
Date of expense
Amount *
Units *
Buyout - Other
Taxable
Date of expense
Amount *
Units *
Buyout residuals
Pensionable`
Date of expense
Amount *
Units *
Advance
Taxable
Hours worked *
Date of expense
Net amount *
Units *
Car allowance
Reimbursement
Date of expense
Amount *
Units *
Cell phone allowance
Reimbursement
Date of expense
Amount *
Units *
Computer allowance
Reimbursement
Date of expense
Amount *
Units *
Living allowance
Reimbursement
Date of expense
Amount *
Units *
Meal allowance
Reimbursement
Date of expense
Amount *
Units *
Other
Select type of expense:
Reimbursement (non taxable)Invoice
Per diem
Taxable
Date of expense
Amount *
Units *
When entering the allowance details, you’ll have the option to add:
Work location
Notes
Attachments - Click the Select a file button to add a file that’s saved to your computer
Account codes
For Workers, click to select the workers that get the allowance, and then click the Continue button
You can enter names and titles into the search bar to find specific workers
If you don’t see the worker listed, make sure that they have been invited to the project first.
For Review, verify that the details added are correct. When you’re ready, click the Continue button and the allowance will be added.
To add an allowance, you can click the + Add allowance button directly on the project's Timecards dashboard
In the Add an allowance popup, click the search bar and then select the allowance type
In the popup, enter the required and optional details. To add the allowance to more than one day, click the Enable multi-date selection toggle. To apply worker default account codes, click the checkbox at the bottom of the popup. When you’re ready, click the Continue button.
Enter a name or title into the search bar and/or click to choose the project workers that received the allowance, then click the Continue button.
Review the details and then click the Submit button
The allowances will be listed on the Timecards dashboard
How to add an unworked holiday
An unworked holiday is holiday pay for a day the worker did not work.
To add an unworked holiday:
On the project’s timecards dashboard, click the arrow icon within the +Add allowance button
Select Add unworked holiday
In the Add unworked holiday popup, click on the fields to add the Workers & rate details, and then click the Continue button
Next, add the Hours & details, and then click the Continue button
Review the details and then click the Submit button
Click the arrow icon in the +Add allowance button, and then select Add unworked holiday
In the Add unworked holiday popup, select the Date, Work location, and then use the search bar to find the worker(s). Click the checkbox next to worker(s), select the Rate, and Timecard workweek end date. When you’re ready, click Continue.
Next, add the Hours & details. When you’re ready, click the Review button.
Review the details, and then click the Submit button
Overview of a project worker’s timecards page
The new worker timecards page delivers a clear, streamlined view of each submission and status, making it faster and easier to review and take action.
When managing project worker timecards, it’s important to note that some elements within the timecard grid appear dynamically to reflect Project and Payroll settings and details within worker profiles.
Example of a project worker's timecards page
How to access a project worker’s timecards
You can access a project worker’s timecards page via:
Their project-level worker profile - Click the Manage worker timecards button to go to the worker’s timecards dashboard
The project’s Timecards dashboard - In the timecards grid, click the View link
From the project-level worker profile, click the Manage worker timecards button
To view a worker's timecard from the project’s Timecards dashboard, click the View link in one of their submissions listed in the grid
Project worker timecard page elements - top section
Below is an example of the top section of a project’s worker’s timecard page:
Example of the top section of a worker’s timecard page
The following worker timecards page elements help you understand the state of a worker’s timecards:
Project worker timecard summary
At the top of a project worker’s timecards page, directly under their name, you can click the date to select the timecard you want to see. Individual timecards are identified by the end date of the applicable workweek.
In the summary you’ll see:
The status of the selected timecard
The number of days in the timecard
The hour worked
The number of allowances added
The gross pay
A link to the payment if it's been processed
Project worker details
Directly under the timecard summary are the details for the project worker including:
Union affiliation / Department - The worker’s guild or union for this project and the department they’re working in. This determines available job titles, benefit and overtime rules, and can affect rates and day types.
Default rate - The primary rate that pre-fills on the timecard for this worker and job. It’s the rate most entries will use unless you select a different rate for a given day or segment.
Scale rate - The contractually defined minimum for the worker’s union and classification. It’s a reference point to ensure the paid rate meets or exceeds union minimums for the applicable agreement.
Hire location - The work location on file for the worker’s engagement. This influences tax handling and which local rules may apply when the timecard is calculated.
Click View worker details to see the following without leaving the page:
Identity and classification
Worker name and preferred name
Employment type indicator, including loan‑out or contractor status
Last four of SSN for ID verification
Union affiliation and Department
Production Entity, if the project uses multiple entities
Rates and pay context
Rate info for the worker’s current job setup, including available rates
Default rate that pre‑fills on the grid
Agreement‑driven context that affects how wages calculate
Coding and accounting defaults
Default account coding for the worker that seeds the Line # / Account code cells on the Wages grid
Location and compliance
Hire state or hire location used for tax and rule application
Allowances and other key info
Project‑worker allowances and related settings that impact payables and totals
Wages grid
The headers that appear in the Wages grid depend on the Project and Payroll settings and the detail on the worker’s profile page.
Click the arrow to see the list of headers that can appear in the wages grid
Default headers
Call - Call time for the day, used to derive hours and premiums
Meal 1, Meal 2 - Meal in and out times that drive meal breakage and penalties
Wrap - End of day time, used to compute total and consecutive hours
Account code - The cost code applied to that day’s work so payroll dollars land in the right place in your budgets and accounting
Time and day context headers
Hours worked — Computed total hours for the day from in‑out times
Hours recognized — Hours that count toward pay per rules (may differ from raw hours when caps/thresholds apply)
Travel duration — Travel time counted for pay where applicable
Consecutive hours — Hours since last wrap, used for turnaround rules
Pay, rates, and overtime headers
Rate — The applicable base rate for the segment/line of work (shows 1.0x, 1.5x, 2.0x etc. as needed)
Wages ST — Straight‑time earnings for the day
Wages OT (1.5x, 2.0x, 3.0x) — Overtime buckets and their earnings
Other — Other wage components tied to the day (for example, holiday pay, special day types)
Location and coding
Work location — Where the work occurred, used for taxes and compliance
Line # / Account code — Cost code applied to the day for accounting and reporting; defaults can be overridden inline.
Context and controls
Notes — Per‑day notes for approvers and payroll review
Day type / Work type — Labels like regular, sixth/seventh day, holiday, idle, which determine rules and rates. Shown when required by a union agreement.
Work zone — Geographic/zone
Breakage (read‑only) — System‑computed penalties and adjustments; visible to help check math prior to submission.
Project worker timecards page actions - top section
From the timecards dashboard, you can take the following actions:
Select the timecard date - At the top of the page, click date dropdown button to select a timecard based on its week ending date
Add to batch - Click Add to batch to add to a new or existing batch
Add a note - Click Add note to open a drawer where you can review and add notes that the project worker can see
See approval details, View audit log, Add other item, Add wage adjustment, Delete timecard - Click the Actions button and make your selection
Toggle between timecards - When a worker has multiple timecards for the workweek that have been added to a batch, you can click the arrows at the top of the page
Go to the timecard batch - When a timecard has been added to a batch, you can click the batch name
Export
All items to CSV
All items to PDF
Hot Budget (with headers)
Hot Budget (no headers)
Run wage calculations - Click the Calculate / Recalculate button at the top of the page
Submit the timecard for review - Click the Submit button
Project worker timecard page elements - lower section
The lower section of a worker’s timecard page displays additional pay items and a summary of how the timecard totals are calculated.
Example of the lower section of a worker’s timecard page
This section includes the following areas:
Allowances
Other wages
Breakdown
These sections allow production administrators to review additional compensation items and see how they affect the worker’s total pay for the selected timecard.
Allowances
The Allowances section displays allowance items that have been added to the worker’s timecard.
Each row represents a specific allowance entry and may include the following fields:
Type – The allowance type selected
Units – The quantity associated with the allowance
Rate – The rate used to calculate the allowance
Total – The calculated amount for the entry
Date – The date associated with the allowance
Notes – Optional notes added to the entry
Attachments – Files that can be uploaded to support the allowance
Codes / ACCT – The account code associated with the entry
When an allowance is added, the calculated amount appears in the Total column.
Allowance amounts are included in the totals shown in the Breakdown section.
Other wages
The Other wages section allows you to add additional pay items that are separate from the standard wages grid.
Each entry includes fields such as:
Type – The selected expense or wage type
Rate – The amount associated with the entry
Total – The calculated total for the item
Dates – The date associated with the entry
Attachments – Files that can be uploaded to support the entry
Notes – Optional notes
Codes / ACCT – The account code applied to the item
To add an entry, select an option from the Select expense type field and complete the available fields.
Items added in this section are included in the totals shown in the Breakdown section.
Breakdown
The Breakdown section provides a summary of the amounts calculated for the worker’s timecard.
This section displays totals derived from the wages grid and any additional items entered in the Allowances or Other wages sections.
You can use the Show codes toggle to display the account codes associated with each item.
The breakdown is organized into the following groups.
Wages
The Wages portion summarizes earnings generated from the worker’s time entries.
Common rows include:
Straight Time
Overtime
Each row may display:
Units
Multiplier (Mult)
Rate
Amount
Work location
Deal
ACCT (account code)
A Subtotal row displays the total earnings from wages.
Additional items
The Additional items portion lists items added outside of the wages grid, including entries from the Allowances and Other wages sections.
Each item includes information such as:
Units
Rate
Amount
Work location
Deal
Account code
A subtotal is displayed for these additional items.
Total
At the bottom of the section, the Total reflects the combined amount of:
Wages
Allowances
Other wage items
This total represents the full value of the timecard for the selected workweek.