Overview
This article explains what production administrators need to know about how state and local tax withholding forms for project workers are managed in Wrapbook.
This Wrapbook feature has been recently updated
If you’ve used Wrapbook prior to Jan. 5, 2026, click here to see what’s changed
Wrapbook automatically assigns the correct state and local tax forms to workers based on their individual work and residency details. Information such as project work location, worker work location, and state of residence determines which tax withholdings and forms apply.
Certain details—such as the project and work location—are set by the production, while others—like state of residence—are entered by the worker. To ensure accurate tax withholdings, follow the steps below.
How to ensure project workers complete the correct state and local tax withholding forms in Wrapbook
Verify project work location details are accurate
When inviting workers to a project, confirm their worker details are correct
Share our worker guide with your crew: How state and local tax withholdings work in Wrapbook
Where to review worker state and local tax withholding forms
Authorize production administrators can use the following steps to access the forms for project workers:
In the left-side navigation, click the dropdown menu to select All projects
In the left-side navigation, click Reports
On the Documents dashboard, click the View this report button under Tax Documents
Find the worker in the list and then click the the name of the form that you want to review. The document will open as a PDF in your device’s document viewer.
How to handle state and local tax withholdings that are changed mid‑project
If a project worker changes cities or states or needs to adjust their withholdings mid‑project:
Ask the worker to update their withholdings and re‑sign any required forms
You can share the link to these instructions created specifically for project workers: How to update your state and local tax withholding forms in Wrapbook
Updated forms will apply to the next payroll cycle after the worker signs, not retroactively.
FAQ
To help you understand how state and local tax withholding forms work in Wrapbook, we’ve put together this list of frequently-asked questions specifically for production administrators. Click the arrow next to a question to see the answer.
I’ve used Wrapbook before and this seems different - what’s changed?
This Wrapbook feature was updated on Jan. 5, 2026. If you’ve used Wrapbook before, here’s what’s changed:
Workers see a guided experience that determines which state and local forms apply based on location and reciprocity rules
Only workers onboarding to a new project or updating their withholdings on an existing project will see the new flow. Existing valid withholdings continue to apply for in‑progress projects unless the worker changes them.
State and local tax withholding forms signed by project workers can be accessed in your company’s Tax Document reports, and can be bulk-downloaded at the project level by going to the project’s Documents
Which workers will see this withholding flow?
Only workers onboarding to a new project or updating their withholdings on an existing project
Existing valid withholdings remain in effect for in‑progress projects unless the worker changes them
How does Wrapbook determine which forms are required?
Forms are determined by the worker’s work location and state reciprocity rules
The experience guides workers to only the forms that apply
What should I do if a worker’s city or state changes mid‑project?
Ask the worker to update their withholdings and re‑sign any required forms
Changes apply to the next payroll cycle, not retroactively
How can I make sure workers complete the correct forms?
Confirm project work location details are accurate, verify worker details on invite, and share the guide for project workers with your crew.
A worker says they weren’t prompted to fill out state/local forms. Is that expected?
Yes, if their existing withholdings are still valid for that project and they aren’t changing them.