Print payroll checks onsite

Overview

You can print live payroll checks from your own printer when onsite check printing is enabled for the project. When it's enabled, you can print the checks for every worker who chose to be paid by check, instead of Wrapbook mailing them. This lets you hand workers their checks on location.

Wrapbook generates the check PDF. You download it, print the check on standard white paper, and give it to the worker following your production's distribution process. The worker can deposit the check by mobile deposit (where their bank supports it) or in person at their financial institution.

Onsite check printing with Wrapbook is not a default feature, and must be enabled on a per-project basis.  To request this feature, contact your Customer Success Manager  or the Wrapbook Support Team.

Onsite check printing is permission based

To print checks on location, your account must have one of the following roles enabled:

• Role: Company Admin, Company Manager, Assigned Project Coordinator

• Custom role with: Payroll preparation - Full access

Before you print

Before processing payroll with onsite check printing, confirm that:

• The project is enabled for onsite check printing

  • If it is not, contact your Customer Success Manager or the Wrapbook Support Team to enable it for the project

• You have the Payroll preparation permission

• The printer is available at the production location

• The printer is ready to print on standard white paper

• You know how checks will be distributed to workers

Onsite check printing does not require check stock. You can print the generated PDF on standard white paper. Duplex printing isn't supported: the front and back of each check print on the front side of one sheet.

Follow your standard payroll funding process. Print checks only after the checks are ready to print.

For printer setup or alignment, follow your printer manufacturer's instructions.

How to print checks

1. In the left-side navigation, click the dropdown menu to select the project

2. In the left-side Project menu, click to expand the Payroll options, and then click Payroll batches

3. On the project’s Payroll batches dashboard, click View next to the batch containing the payments you want to print checks for

4. Confirm that the payroll batch is successfully funded and that the Payment Method column identifies the workers who will receive an Onsite Check

5. Click Print Checks

6. In the Print checks window, select the workers whose checks you want to print. Select the checkbox in the table header to select all listed workers, or select individual workers.

7. Click Print Checks

8. Open the generated PDF

9. Use the native print dialog or your PDF application’s print controls to print the checks on standard white paper

10. Verify the worker name, check number, amount, and other payment details before giving the check to the worker

The Print checks window records printing activity. Click the Activity tab to see who printed or reprinted a check and when the action occurred.

Onsite check printing actions

Use this table as a quick reference after you learn the full workflow above.

Reprint a check

A reprint is intended for a printing problem, such as a printer jam, missing toner, or alignment issue. Before reprinting, open the Activity tab to see whether someone else already printed or reprinted the check and when the action occurred.

Each time you click Print Checks, Wrapbook records a print action. Review the Activity tab before printing again, and contact Wrapbook Support if you need help.

A reprint does not change the worker’s pay or replace a payroll correction. If a payment is incorrect, follow the payroll correction and reissue guidance or contact Wrapbook Support.

The Activity tab records the user and timestamp for each print or reprint action. Use this history to coordinate with your team before printing the same check again.

To reprint a check, repeat the same workflow: select all or some checks in the Checks tab, click Print Checks, and open the generated PDF.

If a check is lost, incorrect, or must be reissued, contact Wrapbook Support for the correct payment or stop-payment process. Reissued checks are mailed to workers and cannot be printed onsite.

Troubleshoot a printing problem

If a check does not print correctly:

1. Stop the print job as continuing could create a duplicate check

2. Note the affected worker and the printing problem

3. Check the printer for a jam, low or missing toner, paper alignment, or an empty paper tray

4. Do not repeatedly print the same check while troubleshooting

5. Contact Wrapbook Support if the check cannot be printed or if you need help with a reprint

Keep the incorrectly printed document secure and follow your company’s process for destroying or retaining payroll documents.

Frequently asked questions

To help you understand how onsite check printing works in Wrapbook, we’ve put together this list of frequently-asked questions.

Click the arrow next to a question to see the answer.