Overview
You can bulk export paystubs for a funded payroll run to a ZIP file, enabling efficient record-keeping and prompt responses to worker inquiries. The ZIP file includes PDF versions of individual paystub documents for all wages (W-2 and 1099) and expenses.
Ways to use the export
Bulk paystubs exports are helpful for:
Efficiency - Quickly access and compile paystub information without the need to retrieve each individually.
Record keeping - Maintain organized records for compliance and auditing purposes.
Worker assistance - Promptly address worker inquiries by providing detailed payment histories.
Financial analysis - Analyze payroll expenditures across different projects and time periods
What’s included in the export
The export will be downloaded to your computer as a ZIP file that includes a PDF paystub for each payee.
To see examples of a worker’s paystub, check out the Wrapbook help article for workers, How to see your paystubs and payment details.
How to bulk export paystubs
To bulk export paystubs for a funded payroll run:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select All projects
In the left-side navigation, click Reports
On the Reports dashboard under Past Payroll, click the View Report button
On the Past Payroll page, use the search bar and filters to find the payroll run that you want to access, then click its View payroll button
On the Payroll page, scroll to the bottom of the screen, click the Export all to PDF button, and then select Paystubs
After you select Paystubs, a Preparing your download alert will appear on the Payroll page letting you know that You will receive an email with a link when ready. When you receive the email from Wrapbook, click the Go to download link, and the ZIP file will be automatically downloaded to your computer. To find the report, navigate to where your computer saves new downloads.
How to export paystubs from within a project
You can also bulk export paystubs directly from a project using the Files & Exports page. This is useful when you're already working inside a production and want to download paystubs without navigating to the Reports section.
To export paystubs from a project:
In the left-side navigation, click Files & Exports
Click the Payroll tab
Click the checkbox to select the Paystubs
Click the Actions button at the bottom of the page and then select either:
Download all
Customize download
Customizing the paystubs report
If you click the Customize download option from the Actions menu, a popup will open where you can configure the following:
Click the checkboxes to select the workers
You can use the search field to find specific workers
When you’re ready, click the Export files button
The paystubs will download as a ZIP file containing individual PDFs organized by worker.
Pro tips
Bulk export paystubs after each payroll run to ensure you always have a backup copy on file, can catch discrepancies early, and are prepared for any worker questions
If a worker can’t find or access their paystub, use the export to verify payment was issued