Overview
A purchase order (PO) in production accounting is a formal commitment to purchase goods or services from a vendor that impacts a project's budget and requires approval before the goods/services can be rendered.
With Wrapbook's Production Accounting Suite (PAS):
Real-time POs are tracked in real time and managed directly from the platform
All POs are timestamped and tied to their creator
POs can sync with accounting systems to eliminate manual data entry
Access POs in PAS
Access to POs in PAS is permission based
To access POs, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Purchase orders - Full access, Manage
To access POs in PAS:
Make sure Production Accounting has been enabled for your company’s account
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the project that you want to access POs for
In the left-side navigation Accounting menu, click Purchase orders
Select a project, and then click Purchase orders
Purchase orders dashboard
On a project’s Purchase orders dashboard you can:
See the Total, Balance, In progress, and Relieved PO amounts
Search for POs, and filter by Status
View of all the project’s POs and details including Transaction #, PO #, Date issued, Vendor, Description, Balance, In progress, Relieved, and Status
Click on a PO# to see the PO details
Click the gear icon on the top-right of the screen to choose whether you want PO numbers to be manually entered by production or automatically generated, and whether a Department is required to save a new PO
Purchase orders options
From the Purchase orders dashboard, you can: