Tax documents

Paper W-2s will be postmarked by January 31, 2025.

Once issued, you can access the PDF version of your W-2 by doing the following:

1. Log into Wrapbook

2. In the left-side navigation, and click Tax documents

3. On the Tax documents dashboard, click the End-of-year tax forms tab

To opt-out of receiving a paper copy:

1. Log into Wrapbook

2. Click Settings

3. Next to End-of-year tax forms, click Edit

4. Scroll down to Electronic Tax Form Opt-In to update your selection

5. Once you've made your selection, click Save

If your mailing address has changed, you have until January 2, 2025 to update the information in Wrapbook to ensure your 2024 W-2 is sent to the correct address.

Electronic copies of your W-2 can be retrieved through your Wrapbook account under Tax Documents.

To see your tax documents:

1. Log into Wrapbook

2. In the left-side navigation, and click Tax documents

3. On the Tax documents dashboard, click the End-of-year tax forms tab

Since we submit all filings electronically, a control number isn’t required in box D.

To proceed with completing your filing in TurboTax you can enter 00000 00000.

Form W-2 reflects taxable wages for payments issued during the tax year, regardless of when the work was completed and earned.

There may be times where the pay period ends in one year but the payment date is in the next year.

Taxable wages are recognized on the payment date, and don’t include items such as non-taxable reimbursements and most mileage reimbursements.

Taxable wages will also be lower if you have Section 125 health benefits, flex benefits, or other fringe benefits.

Your YTD may be different if you worked on multiple projects. The YTD gross doesn’t take into account any items that would reduce your taxable income.

Some items that would reduce Box 1 are:

• Pre-tax health benefits: medical, dental, vision

• Pre-tax retirement plans: 401(k) is an example

• Health Savings Account (HSA): reduces taxable wages in most states

You’ll receive one W-2 with multiple pages that list each state where you had taxable wages reported.

Regardless of whether or not you’re a resident of New York, or only worked in New York for a day, the state requires all wages in Box 1 to be reported in Box 16.

When you file the proper New York personal income tax return, you may use your pay stub(s) to calculate the actual wages earned in New York, and the state may determine the percentage of time worked in New York.

Click here to see New York state information about non-resident income tax.

Please reach out to a tax professional if you need assistance.

The state where you’re a resident is where all wages were earned (regardless of where you worked) and are reportable. For this reason, Box 16 may display wages even if you didn’t have income taxes withheld for your resident state.

You may have also worked in multiple states and were withheld state income tax for those states. When you file your personal tax return, you must file a resident tax return (if required), as well as a non-resident tax return in any state where taxable wages are reported. Some states will allow you to take credit against income tax paid in other states. Please reach out to a tax professional if you need assistance.

Some states have a 183-day domicile rule to determine if they consider you a full-time resident for tax purposes.

States may also have additional requirements to make a determination.

You’ll be required to file the correct personal income tax return for both states (if the new state you live in requires one), and those states will determine the income tax calculation.

Please reach out to a tax professional if you need assistance.

Review your Wrapbook account and make sure you have updated your address appropriately.

If you did update it, or you updated after receiving wages through Wrapbook prior to the change, Box 16 may show wages.

We cannot create a corrected W-2 for address changes (since there is no correction field for that) so you’ll need to file the appropriate personal income tax returns to report it.

Please reach out to a tax professional if you need assistance.

The maximum wages subject to Social Security for tax year 2024 is $168,600.00, and the total tax withheld is in Box 4 (Social Security Tax Withheld).

When you file your personal income tax return, your total wages earned will be consolidated and recalculated along with what should have been withheld.

There is no maximum amount of wages subject to Medicare. Box 6 (Medicare Tax Withheld) is based upon the 2024 rate of 1.45% of wages to Medicare.

Effective January 1, 2013, individuals with earned income of more than $200,000.00 pay an additional 0.9% in Medicare taxes.

Box 13 is used to identify if an employee is in a retirement or pension plan.

An "X" indicates employees have either deferred compensation into a retirement plan, or were employed at an organization that provides a retirement plan and is eligible to participate.

Box 1 and Box 5 may differ due to the following items:

• Reaching Social Security maximum wages

• Deferred Compensation deductions

• Retirement, Part-time/Seasonal/Temporary or Alternate Retirement Plan contributions

• Flex Benefit deductions

• Tax Sheltered Annuity deductions

• Pre-Tax Benefit deductions: Health, Dental, Health Care Reimbursement, Dependent Care Reimbursement, Other Post-Employment Benefits

• Pre-Tax Parking deductions

• Consolidated Benefits

The amount in Box 16 state wages and Box 1 federal wages are usually the same if you only worked in one state or if you live in a state where all wages earned are reportable.

However, wages in Box 16 may differ from Box 1 federal wages for the following reasons:

• Wages earned in another state

• Medical expenses: CA allows an exclusion from gross income for certain employer provided benefits for a taxpayer's registered domestic partner and that partner's dependents

• California does not conform to federal law regarding health savings accounts (HSAs)

• CA taxpayers cannot deduct contributions to federal HSA from their California Wages. It’s not excluded as income and is added to the taxpayers CA wages.

• Ride-sharing benefits

• Sick pay under FICA

• Income exempt by U.S. treaties: This applies to the employees from the country that has a treaty with the US

• California and New York don’t conform to the federal suspension of exclusion from income-qualified moving expense reimbursements under the 2017 federal tax law, HR.1, Pub. L. 115-97. CA and New York allow exclusion from income for qualified moving expense reimbursements.

Yes, fringe benefits are reported in Boxes 1 and 14 (Other).

This amount will also be included in Boxes 3 and 5, if applicable.

Yes, employees who have Deferred Compensation or Tax Sheltered Annuity deductions withheld will have the deduction amounts reported in Box 12 with codes "D" for 401(k), "G" for 457(b) and "E" for 403(b).

• Code "C": The imputed value of group term life insurance coverage in excess of $50,000

• Code "L": Non-taxable standard mileage reimbursement amounts up to the state's allowances (Military Only)

• Code "P": Excludable moving expense reimbursements paid directly to a member of the U.S. Armed Forces (not included in box 1, 3, or 5)

• Code "AA": Designated Roth contributions under section 401(K) plan

• Code "BB": Designated Roth contributions under section 403(b) plan

• Code "DD": The cost of employer-sponsored health coverage. The amount reported is not taxable.

• Code "EE": Designated Roth contributions under a governmental section 457(b) plan

Contact Wrapbook Support for assistance.

The W-2 will use the name that you had for your first payment issued in the tax year.

If your Social Security number is listed correctly on the form, the name difference shouldn’t be an issue when filing your taxes.