Also called the Employment Eligibility Verification form, the Form I-9 is a federal document used to verify the identity and employment authorization of all U.S. employees.
To learn more about Form I-9:
Visit the US Citizen and Immigration Services (USCIS) website, I-9 Central which provides detailed information about federal requirements
Contact a licensed legal professional for guidance
Access I-9 settings
I-9 settings are permission based
To update, your account must have one of the following roles enabled:
Role: Company Admin
Custom role with: General settings - Full access, Production entities - Full access, Manage
To access I-9 settings:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select All projects
In the left-side navigation, click Company settings
Scroll down the page until you see Project Preferences
Click the Edit button next to I-9 settings
Update I-9 settings
When updating I-9 settings, be aware of the following:
You can update your company’s I-9 settings at any time
Changes to settings won’t affect workers who’ve already been onboarded
Changes will only affect new workers, and existing workers who haven’t completed the onboarding process
Collect I-9s from workers
Collecting Forms I-9 from all US workers through Wrapbook's platform is a default preference for projects in Wrapbook.
How to configure Forms I-9 collection in Wrapbook:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select All projects
In the left-side navigation click Company settings
Scroll down the page until you see Project preferences
Next to I-9 settings, click the Edit button
Under Collect Form I-9 electronically? the option Yes should already be chosen. If it’s not, you can click the Yes option to enable Form I-9 collection in Wrapbook.
Under Require I-9 verification to onboard workers? you can click to choose either Yes or No
Under Collect images of supporting documents? you can click to choose either Yes or No. To learn more, see Form I-9 requirements.
Forms I-9 expiration preferences
Under Expiration preference, select your company’s default expiration date for worker Forms I-9.
The options are: 3 years, 1 year, Beginning of each year, or Re-verify each project
When Wrapbook detects that a Form I-9 is expired, the worker will be required to complete a new Form I-9 when they are next onboarded to a project.
Federal regulations state that employers must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.
Disable the collection of Forms I-9 in Wrapbook
Collecting Forms I-9 from all US workers through Wrapbook's platform is a default project preference in Wrapbook. If you’re choosing to collect I-9s outside of Wrapbook, you can disable collection.
How to disable Forms I-9 collection:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select All projects
In the left-side navigation click Company settings
Scroll down the page until you see Project preferences
Next to I-9 settings, click the Edit button
On the I-9 page, under Collect Form I-9 electronically? click to choose No
If you update I-9 settings, be sure to click the Save I-9 preferences button before leaving the page.