Step 3: Payroll

Overview

On the Complete payroll setup page you’ll enter details necessary for Wrapbook to accurately calculate worker pay, taxes, and other withholdings.

Locked payroll settings

Some of these settings cannot be changed after your first payroll run, so it’s important to review the fields below carefully before saving. Once locked, these settings can only be changed by contacting Wrapbook Support.

The following project Payroll settings lock permanently once the conditions below are met:

• Regular pay period (weekly, bi-weekly, semi-monthly) — locks once the first worker has been paid

• Payday (day of the week) — locks once the first worker has been paid

• Permitted worker types (employees, loan outs, contractors) — locks at the first payroll run. Select all applicable worker types before running payroll, as this cannot be changed later

• Work location address — locks once any regular payrolls exist for the project

The following project Payroll settings can still be updated at any time:

• Project end date — can always be extended or shortened, even after payroll has run

• Contact email address — never locks

Estimated Total Project Payroll

• Enter the estimated total of gross wages you expect for the project

• This payroll estimate will be used to help track the progress of your labor costs

Regular pay period

• Click the dropdown menu to select how workers' hours are recorded and paid: Weekly, Bi Weekly, Semi Monthly, or Other. If you select Bi Weekly, you’ll be prompted to enter the First pay date

• In the Payday dropdown menu, select the day of the week that workers will be paid on

• For guidance, refer to the U.S. Department of Labor, Overview of the Regular Rate of Pay Under the Fair Labor Standards Act (FLSA)

Shoot days

• If there are different prep/wrap/shoot day line codes for individual workers, you can specify the shoot days here

• When shoot days are added, Wrapbook can automatically determine which cost code to apply to a timecard based on the day’s rate

Work locations

• For each location where workers will be working, choose the country: United States or Canada, and then begin typing the location address in the Search field

• Click on the generated result that best matches the location

• It’s important to make sure work locations are accurate. As your Employer of Record, Wrapbook will submit all city and state taxes on your behalf.  

• While city and state are sufficient location details in most states.  The following states require full addresses for local tax reporting purposes: Kentucky, Ohio, Oregon, and Pennsylvania

• Once the project is created, you’ll be able to add additional work locations as needed

Non-union meal settings

• When a work location is added to a project, you’ll have the option to assign Non-union meal settings

• Click the dropdown menu to select from: California meal settings, Paid meals, or Deductible meals

  • California meal settings - Meal breaks are not counted as work time and meal penalties are added when meals are not provided every six hours

  • Paid meals - Meal breaks are counted as work time

  • Deductible meals - Meal breaks are not counted as work time

Production incentives

• If you’ll be applying for production incentives at any of the work locations you’ve added, be sure to choose Yes

• When applying for production incentives, you can use the following Wrapbook information if requested. Note that Wrapbook’s official company name is TakeOne Network Corp.
  
  Company Name: TakeOne Network Corp

  EIN: 82-4462453

  CA ESIN: 101-6086 9

• To learn more about tax incentives, check out Wrapbook’s Production Incentive Center.

Work from home

• If you’re allowing project workers to work from home, be sure to choose Yes, and select your Non-union meal settings for all work-from-home locations from the dropdown menu

Once you’ve finished entering the information in the Payroll section, click the Save & continue button.