Overview
Petty cash is a designated amount of cash kept on hand to cover small, immediate expenses during production.
Typical petty cash purchases include:
Office supplies
Crew refreshments
Emergency purchases
Small props or set materials
Other minor, day-to-day expenses
Petty cash offers several advantages for production teams:
Immediate access to funds for urgent purchases
Reduced need for expense reimbursements
Simplified handling of small transactions
Streamlined workflow for minor expenses
Petty cash best practices
Always require receipts for all purchases
Regularly reconcile petty cash transactions
Keep clear records of all distributions and returns
Monitor spending patterns to maintain appropriate cash levels
Petty cash setup in Wrapbook
Before you can start using petty cash features:
Make sure the project has a Chart of Accounts (COA) assigned. To learn how to set up a COA, see Chart of Accounts.
Enable cost tracking in your project settings. To learn how to enable cost tracking, see About Cost Tracking.
Access petty cash
Petty cash is permission based
To access petty cash in Wrapbook, your account must have one of the following roles enabled:
Role: Company Admin, Company Manager, Project Coordinator, Project Assistant
Custom role with: Accounting & Cost Tracking / Petty cash - Full access, Manage
To access petty cash:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the project that you want to access petty cash for
In the project dashboard’s Petty cash overview, click View petty cash
Select a project, then on the project Dashboard, click View petty cash
Petty cash dashboard views
There are two ways to view a project’s Petty Cash dashboard:
Envelopes view
On the Petty Cash dashboard, click the Envelopes tab to view:
Running project totals for Total cash distributed, Spent, and Outstanding
A list of project petty cash recipients and along with their Total Distributed, Spent, Outstanding, and the Status of returned payments
Envelope status will be one of the following:
Out - Indicate the envelope is currently with the worker
Returned - Indicates the envelope has been returned
From the Envelopes view, you can click on a worker’s name to view their petty cash Transactions and Distributions.
Envelopes view of the Petty Cash dashboard
Example of what the project worker sees in Wrapbook when they've been issued petty cash
Petty Cash Funding view
On the Petty Cash dashboard, click the Petty Cash Funding tab to view:
Running project totals for Total funded, Available cash, and the Total transactions
A list of purchase orders (POs) for petty cash, the Pickup person, a Description of the petty cash transaction, the Date it was issued, and the dollar Amount
Petty Cash Funding view of the Petty Cash dashboard
Petty cash options
In Wrapbook, you can manage petty cash in the following ways: