About Petty Cash reports
The Petty Cash report helps you track all cash-based expenses submitted and approved during your production. It consolidates petty cash activity across your project, making it easy to reconcile spending, audit reimbursements.
Ways to use this report
The Petty Cash report is especially useful for:
Reimbursement tracking - Confirm that petty cash expenses were submitted, approved, and reimbursed properly
Budget oversight - Stay on top of small, frequent expenses that can add up quickly on set.
Wrap and reconciliation - Include petty cash data when closing out a production to ensure all costs are captured
Department spending - Track spending by department or crew member for budget management
Audit and compliance - Provide clear documentation of receipts, amounts, and approval workflows
What’s included in the report
The Petty Cash report includes a line-by-line summary of all petty cash transactions submitted for a project such as:
Worker Name
Project Name
Submission Date
Approval Date
Amount Submitted
Amount Approved
Reimbursement Status (Paid, Pending, etc.)
Purpose/Description of the expense
Attached Receipts (links to uploaded files)
Payment Method (if reimbursed via Wrapbook)
Department or Cost Code (if assigned)
How to generate a Petty Cash report
To generate a project-level Petty Cash report:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the project that you want to generate the report for
In the left-side navigation, in the PAYROLL menu, click to expand Cost tracking
In the Cost tracking menu, select Petty cash
On the Petty cash dashboard, click the Export button, and select either Hot Budget, Showbiz, or Backup
After you select an export option, the Petty Cash report will be automatically downloaded to your computer. To locate the file, navigate to where your computer saves new downloads.
Export options
Hot budget - This option provides a CSV file formatted for Hot budget budgeting software
Showbiz - This option provides a CSV file formatted for Showbiz budgeting software
Backup - This option creates a zip file that organizes all project petty cash records and their accompanying documentation (like receipts) into individual folders, which is useful when wrapping out a project
Pro tips
Encourage your team to upload receipts and include notes when submitting petty cash to ensure clean reporting
Run this report weekly during production to prevent overspending and catch duplicate reimbursements
Filter by department or worker to generate mini-reports for individual wrap books or department heads