Split or merge distribution lines on a payroll invoice

Splitting and merging distribution lines on a payroll transaction in PAS is permission based

To tag payroll transactions, your account must have one of the following roles enabled:

• Role: Company Admin, Accountant

• Custom role with: Accounting & Cost Tracking / Payroll invoices - Full access, Create and manage

Overview

You can split a single distribution line into multiple lines, or merge multiple lines into one, on a payroll invoice (PR) — including PRs that have already been posted or that fall in a closed accounting period.

Split a distribution line in a PR

1. From the project's Payroll invoices dashboard, click to open the PR transaction

2. In the Invoice summary section, click the more options icon (· · ·) at the end of the distribution line and select Split

3. In the Split row popup:

   1. Select how many rows you want to split the line selected into

   2. Enter how much you want to go to each row

   3. Click the Split row button

4. For each new line, you can click to assign the cost code fields: Account, Location, Episode, Set

Merge distribution lines in a PR

1. From the project's Payroll invoices dashboard, click to open the PR transaction

2. In the Invoice summary section, click to select the distribution lines that you want to merge

3. Click the Action button at the bottom of the page and select Merge

4. You can click to assign the cost code for the resulting line (Account, Location, Episode, Set)

Limitations when merging PRs

• Labor lines for different workers cannot be merged together

• Labor lines cannot be merged with fringe lines

Splitting or merging distribution lines in a PR for a closed period

If the payroll invoice falls in a closed accounting period, Wrapbook automatically creates a distribution change (DC) journal entry to keep your books balanced. You do not need to reopen the period. The DC entry will appear in your General Ledger.