Overview
In production accounting, payroll invoices are the formal billing documents that detail the labor costs for a production, including wages, overtime, benefits, and applicable taxes. They serve as official records of payroll expenses that need to be accounted for in the production's budget and financial reporting.
The Production Accounting Suite (PAS), automatically syncs payroll data with accounting systems like Oracle NetSuite, Sage Intacct, and Acumatica, and creates corresponding journal entries once payroll is funded.
Access payroll invoices
Accessing payroll invoices in PAS is permission based
To access payroll invoices, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Payroll invoices - Full access, Create and manage, View only
To access payroll invoices:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the project that you want to view payroll invoices for
In the left-side navigation Accounting menu, click Payroll invoices
Select a project, then click Payroll invoices
Using the Payroll invoices dashboard
On a project’s Payroll invoices dashboard, payrolls are listed by their transaction number in the Trans. # column along with the Invoice #, Invoice date, Effective date, Invoice amount, Post status, and Posted date.
On the dashboard you can:
View payroll invoice details - Click on a link (the link will either be - - or a number) to see the PR transaction # record
Search payroll invoices - Use the Search bar to find specific payroll invoices
Filter payroll invoices - Click the Post status button to filter options to narrow your search. You can filter by Draft, Unsaved changes, Unposted, and Posted.
Payroll invoice status
On the Payroll invoice dashboard, each payroll invoice will have a status of either:
Draft - When a payroll invoice is first created and saved, it becomes a draft transaction that can still be edited
Unsaved changes - When changes to a payroll invoice are made but haven’t been saved
Unposted - After the payroll invoice is saved, it becomes an unposted transaction
Posted - Payroll invoice has been posted to the General Ledger (GL)
Payroll invoice actions
From the Payroll invoices dashboard you can: