Edit, delete, or duplicate a JE (PAS)

Updating JEs in PAS is permission based

To update JEs, your account must have one of the following roles enabled:

• Role: Company Admin, Accountant

• Custom role with: Journal entries - Full access, Create and manage

Edit, delete, or duplicate a JE

To edit, delete, or duplicate a journal entry (JE):

1. In the left-side navigation, click the dropdown menu

2. In the dropdown menu, select the name of the project that you want to see JEs for

3. In the left-side navigation Accounting menu, click Journal entries

4. On the Journal entries dashboard, click the three dots next next to the Trans. # that you want to update the entry for

5. In the menu, you can select either Edit, Duplicate, or Delete

If you select either Edit or Duplicate, the JE transaction # record will open where you can update or enter the details. Be sure to click the Save button before leaving the page.

Splitting and merging distribution lines on a JE

You can split a single distribution line into multiple lines, or merge multiple lines into one, on a JE — including JEs that have already been posted or that fall in a closed accounting period.

Split a distribution line

1. From the project's Journal entries, click to open the JE transaction

2. In the Invoice summary section, click the more options icon (· · ·) at the end of the distribution line and select Split

3. In the Split row popup:

   1. Select how many rows you want to split the line selected into

   2. Enter how much you want to go to each row

   3. Click the Split row button

4. For each new line, you can click to assign the cost code fields: Account, Location, Episode, Set

Merge distribution lines

1. From the project's Journal entries, click to open the JE transaction

2. In the Invoice summary section, click to select the distribution lines that you want to merge

3. Click the Action button at the bottom of the page and select Merge

4. You can click to assign the cost code for the resulting line (Account, Location, Episode, Set)

Splitting or merging in a closed period

If the JE falls in a closed accounting period, Wrapbook automatically creates a distribution change (DC) journal entry to keep your books balanced. You do not need to reopen the period. The DC entry will appear in your General Ledger.