Generate PDF copies of payments (PAS)

Vendor payments in Production Accounting are permission based

To use PAS to pay vendors, your account must have one of the following roles enabled:

• Role: Company Admin, Accountant

• Custom role with: Accounting & Cost Tracking / Vendor payments - Full access

Overview

With Wrapbook’s Production Accounting Suite (PAS) enabled, production accountants and administrators can generate PDF copies of payments for:

• Documenting transactions

• Audits

• Vendor inquiries

• Evaluating compliance

• Project wraps

Types of payments you can generate copies for

With PAS enabled, you can generate copies of payments made via:

• Manual checks — generates a PDF check copy with a Copy watermark

• Wire transfers sent outside of Wrapbook — generates a proof of payment (not a check copy)

When you can generate PDF copies of payments

In Wrapbook, payment copies can be generated at the following times:

• Immediately after issuing a batch of payments

• At project wrap for audit prep

• On demand to resolve vendor inquiries

PDF payment copy features

When you generate a PDF copy of a payment:

• A Copy watermark will appear on check copies generated for manual check payments

• For wire transfer payments, a proof of payment is generated

Payment information

PDF copies of payments include the following details:

• Payer (production) info (company name/production entity/company address)

• Vendor info (name/address)

• Payment number, date, payment type

• Associated invoice numbers/amounts (multiple per payment) and discount amounts

• Total payment amount

• Time and date stamp of the payment run

• Name of the user processing the payments

How to generate PDF copies of payments

With PAS enabled, you can generate PDF copies of payments from the Accounts payable dashboard using the following steps:

1. In the left-side navigation, select the name of the project that you want to generate PDF copies of payments for

2. In the left-side navigation, expand the ACCOUNTING menu, and click Accounts payable

3. On the project's Accounts payable dashboard, click the More dropdown button and select Payment runs

4. On the Payment runs page, click the View button next to the run that you want to generate PDF copies of payments for. In the Payment run drawer, you can click either:

   • The Export details button next to a Payee (Vendor) that you want to generate PDF payment copies for

   • The Export all details button at the bottom to generate PDF payment copies for all payments in the Payment run

The PDF copy will automatically be saved to your Downloads drawer in Wrapbook and your computer.