Using NACHA files instead?
This article is for companies using Vendor Payments — where Wrapbook sends ACH transfers directly on your behalf. No file download or bank upload is required.
If your company uses NACHA file-based ACH (where you generate a payment file in Wrapbook and upload it to your bank), see ACH bank transfer for paying AP invoices (PAS) instead.
Before you begin
Before you can create and post AP invoices for Vendor Payments in Wrapbook:
Your company must have Wrapbook's Production Accounting Suite (PAS) enabled
The Vendor Payments feature specifically must be enabled for your company by Wrapbook
Your Vendor Payments settings have been configured
Required permissions
Access to Vendor Payments in Wrapbook is permission based. In order to use this feature you'll need to be assigned one of the following roles:
Role | What this role can do |
|---|---|
Company Admin | Complete KYC, enable bank accounts at the company level, create approval workflows |
Assigned Project Coordinator or Project Assistant | Add bank accounts at the project level, add vendor banking info, create invoices, process payments |
Add an AP invoice for a vendor payment
On the project's Accounts payable dashboard, click the + Create AP invoice button
In the Add invoice pop-up, choose one of the following:
On the AP transaction page, enter or confirm the following information:
Vendor
Invoice #
Invoice amount
Description
Period
State worked
Click the dropdown menu under Accounting bank to select your ACH-enabled bank account
Click the dropdown menu under Payment type to select ACH
Leave the Payment # and Payment date fields blank
Click the Save button at the top of the page to save the draft
Under Invoice summary, add your line items (or verify any AI-entered lines). Make sure the total amount of your line items matches the invoice Amount at the top of the page. Link any applicable purchase orders
Click the Save button to save the unposted AP invoice
Can I update the payment method after posting?
Yes — you can update the bank account and payment method while the invoice is in Posted but unpaid status
If the invoice is already included in a draft payment batch, delete the draft batch first to move the invoice back to Posted & unpaid
Tip:
The optional AP invoice approval workflow allows you to collect invoice approvals in Wrapbook