Chart of Accounts are permission based
To update, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Accounting settings - Full access
Overview
A Chart of Accounts (COA) is the structured list of account codes and descriptions that organizes all financial activity on a production. In Wrapbook, every PAS-enabled project has its own COA that maps how transactions — payroll, AP invoices, journal entries, and more — are coded and reported.
Project-level vs. company-level COA
You can manage COAs at two levels:
Project-level COA: Built and managed within a specific project. Every PAS project has one.
Company-level COA template: A standardized chart built once at the company level and applied to any new project. Projects created from a template start with the company chart as their foundation.
Note: When a company COA template is created or revised, all existing projects using that template are updated automatically.
Company COA templates
What it does: Lets you build a library of COA templates once and reuse them across every new project — no rebuilding from scratch for each production. You can maintain a separate template for each studio or partner relationship (for example, a Netflix template, a Warner Bros. template, and your own house standard), and apply the right one instantly when setting up a new project.
How to access your company COA templates:
In the left-side navigation, click the dropdown and select All projects
Click Company settings
Click Production accounting chart templates
How to add a company COA
You can add a company-level COA in three ways:
Import a COA file - add a file thats saved to your computer
Create manually — use the template editor to add, organize, and label your accounts, including header, detail, and sub-account structures using the nested-grid editing experience
Convert a project COA — promote an existing project's active chart to a reusable company template
Import a COA from a file
If your company already has a COA in another format, you can import it directly into Wrapbook instead of building it manually.
Supported file formats: CSV, tab-delimited (.txt), Excel (.xlsx), XML, PDF
Note: Files exported from Movie Magic Budgeting and other industry-standard tools are typically in one of these formats and are supported.
How to import a COA:
From the Production accounting chart templates page, click the Add new chart button
In the Create new chart template dialog, enter a Chart name
Select Import as the creation type
Click Browse files and select a file saved to your computer
Click Continue
Review the import preview grid — Wrapbook analyzes your file and predicts:
Account mask format
Ranges
Account type categorization
Sub-account usage and separator format
Parent-child account relationships
Navigate to the Errors tab to review any rows that couldn't be mapped to the predicted structure. Resolve all flagged items before proceeding.
Once everything looks correct, click the Activate button
Important: Import always creates a Draft COA. The template is not available for use on new projects until you activate it.
Manually create a COA
You can also build a company-level COA from scratch using the template editor.
How to manually create a COA:
From the Production accounting chart templates page, click the Add new chart button
Enter a Chart name and select the Manual creation type
Configure your COA mask (the format defining account number length and structure) and ranges (account number ranges mapped to account types such as ATL, BTL, and Post)
Add header accounts (summary/parent accounts), then add detail accounts underneath. The system auto-suggests the next account number as you tab through rows.
When your chart is complete, click the Activate button
Convert a project COA into a company template
If a project is already using an active chart of accounts that was not created from a company template, you can promote it to a reusable company-level template directly from the project's accounting settings — no rebuilding required.
Who can use this
The Save as template option is only visible to users with permission to create company-level chart templates (typically Company Admin or Accountant role). It does not appear if:
The project's COA is already a derivative of a company template, or
The user does not have the required permission
How to save a project COA as a company template
In the left-side navigation, click the dropdown and select the project
Click Project settings
In the PROJECT SETTINGS submenu, click Accounting
Scroll to the Chart of accounts section
In the Chart of accounts row, click Save as template (appears to the left of the Manage button)
In the Save as template popup, enter a Chart name — this is a required field
Click Save template
Note: The popup cannot be closed by clicking outside of it. Use Cancel to dismiss without saving.
While Wrapbook creates the template, a loading indicator appears in the Chart of accounts row and the Manage button is temporarily disabled. This typically completes within a few seconds.
What happens after you save
A success banner appears: “Chart of accounts successfully saved as template” with a View template link that takes you directly to the new company-level template
The Chart of accounts row updates to show the template name the project is now derived from (e.g., “Configured: [Template name]”)
The Save as template link no longer appears — the project's COA is now a derivative chart
The new template is immediately available in Company settings → Production accounting chart templates, where you can edit it, add accounts, and apply it to future projects. Any edits to the template will push down to all derivative projects.
What gets copied to the new template
The new company template is created with the same:
Account mask format
Account ranges
All active accounts
Note: Existing COA mappings are not migrated when you save a project COA as a company template. Mapping migration is not yet supported for this workflow.
How to apply a company COA template to a project
In the left-side navigation, click the dropdown menu and select the project
Click Project settings
In the PROJECT SETTINGS submenu, click Accounting
On the Accounting settings page, click the Manage button next to Chart of accounts
Select an activated company template — the COA is applied to the project instantly
Note: For information on mapping your COA to a 3rd party's or studio's chart of accounts, see COA Mapping (PAS)