Certified Copies & Approval Attestation for AP Invoices (PAS)

Overview

When an AP invoice in PAS is fully approved through an approval workflow, Wrapbook automatically generates a certified copy — a PDF document that serves as an immutable, audit-ready record of the approval.

The certified copy combines a Wrapbook-generated cover sheet with the original invoice backup, giving your team a single document to archive or share for audit purposes.

Note: This feature is available by request and must be configured by your Wrapbook Customer Success Manager or the Support Team.

What's in the certified copy

The certified copy PDF contains two parts:

1. Cover sheet — generated by Wrapbook, includes:

• Production name, vendor name, invoice number, date, and total amount

• GL coding breakdown per line item (Account, Set, Episode, Free Field, PO number, PO variance)

• Approval history table showing each approver's name, role, timestamp, and decision

• APPROVED stamp indicating the invoice was fully approved

• (Optional) Approver signatures, if enabled for your company

2. Original invoice backup — the invoice document and attachments as uploaded

Downloading a certified copy

When an invoice has been fully approved and the certified copy has been generated:

1. Open the AP invoice from the project’s Accounts payable dashboard

2. Click on the approved transaction

3. At the top of the transaction page, click the More button and then select  Download Certified Copy

The certified copy PDF will download to your device. To find it, navigate to where your device saves new downloads.

Generating a certified copy manually

If an invoice was approved before the certified copy feature was enabled for your company, or if automatic generation did not trigger, you can generate it manually:

1. Open the AP invoice from the project’s Accounts payable dashboard

2. Click on the approved transaction

3. At the top of the page, click the Generate Certified Copy button

Enabling optional signatures on the cover sheet

By default, the cover sheet shows approver names, roles, and timestamps. If your company requires actual approver signatures on the cover sheet please contact your Wrapbook Customer Success Manager or the Support Team.