Lock a project budget is permission based
Locking a project budget in Wrapbook, your account must have one of the following roles enabled:
Role: Company Admin, Company Manager, Project Coordinator
Custom role with: Budgets/EFC - Full access
Reasons why you might want to lock a project budget:
When you need to track approved overages separately - locking the original budget helps maintain clear visibility of additional costs that were approved after the initial budget was set
During weekly cost report meetings - producers and department heads need to see the original locked budget alongside approved overage amounts to make informed decisions about department spending and project scope changes
When tracking special circumstances - such as when a non-union show converts to union, requiring additional payroll costs across departments
For accurate variance tracking - locking the budget ensures that the variance calculations (comparing estimated final costs to total budget) remain reliable and consistent
When a project's budget is locked:
The budget column becomes read-only and cannot be updated
The Approved Overages column also becomes read-only
The system prevents any new data from being received for these locked values
To lock a project’s budget:
In the left-side navigation, click the dropdown menu
In the dropdown menu, select the name of the project that you want to lock the budget for
In the project dashboard’s Budget overview, click View budget
On the project’s Budget tracker click the Actions button
Click Lock budget
Select a project, then click View budget.
Click the Actions button, then click Lock budget.