How to look up transactions (PAS)

Accessing transactions in PAS is permission based
To access transactions, your account must have one of the following roles enabled:
Role: Company Admin, Accountant
Custom role with: Accounting & Cost Tracking / AP invoices - Full access, Create and manage, Purchase orders - Full access, Manage, View only, Vendor payments - Full access, Journal entries - Full access, Manage and post, View, and Payroll invoices - Full access, Manage and post, View only

Transaction Lookup drawer

With the Production Accounting Suite (PAS), you can quickly search across all transactions in Wrapbook using the Transaction Lookup drawer.

The Transaction Lookup drawer provides a search box and filters that you can use to find specific transaction(s). When you click on a transaction # in the drawer, it will open in a new tab so you can easily reference it while continuing to work on your current transaction.

How to access the Transaction Lookup drawer

The Transaction Lookup drawer is available to use with any purchase order (PO), accounts payable (AP) invoice, journal entry (JE), or payroll invoice (PR) that you’re managing in Wrapbook.

To access the Transaction Lookup drawer:

Click an individual transaction #. You can also click on the dashes if the transaction hasn’t been assigned a number yet
In the top-right corner of the page, click the lookup icon

When you click the lookup icon, the Transaction Lookup drawer will open on the right-side of the page. If you open the Transaction Lookup drawer from a transaction that has a vendor attached to it, the results in the drawer will be automatically filtered to show only transactions from that vendor. To show all transactions, click Clear filters.

Overview of AP transaction details including vendor, invoice, and payment information. — *The Transaction Lookup drawer is available on all POs, AP invoices, JEs, or PRs. To open it, click the lookup icon.*

How to use the Transaction Lookup drawer

In the Transaction Lookup drawer you can do the following:

Search

Transaction headers
Payment numbers

Filter by

Vendor name
Type of transaction: AP invoice, Journal entry, Payroll, or Purchase order
Status of transaction: Closed, Declined, Draft, Open/Approved, Pending approval, Pending revision, Posted, Unposted, and/or Void
Created by

View a summary of the transaction

Transaction #
Date
Status
Amount
Name of vendor
Transaction type: PO, AP, JE, VP, or PR
Created by
Created date
Payment # (if applicable)

Open a transaction in a new tab

Click a transaction number to open the transaction record in a new browser tab
This allows you to easily reference the transaction as you continue working on your current transaction

Transaction lookup displaying various payment statuses and amounts for different vendors. — *You can use the search bars and filters in the Transaction Lookup drawer to find specific transactions. Click on a transaction number to open it in a new browser tab.*