Adding job dates & pay to a worker's invitation

After adding the worker’s Employment type & job title(s), you’ll need to add specific information about the worker’s:

• Start date

• End date

• Rate

• Allowances

• Agent information

• Travel days

Start date

• Click to enter the worker’s Start date

• The worker's start date determines when they can begin submitting timecards

• Workers can only submit timecards for dates on or after that start date

End date

• Click to enter the worker’s End date

• The end date is the final day that can appear on a worker’s timecard

Rate

Beneath the Start and End date, click the fields to enter the required information about the worker’s rate(s). If the worker is classified as a loan-out, click here to see how to enable invoice-based payments.

Name (Rate 1)

• Identifies the primary rate for the worker

• Workers can have multiple rates within a project, with the first one being their predominant rate

For each worker Rate added, you’ll be prompted to enter the following information:

Guild

• Specifies which union or guild the worker belongs to for this rate

• Determines what Job titles are available to select, which benefit calculations apply, and affects pay calculations

• If the worker is doing work under more than one guild, scroll to the bottom of the page until you see Union settings, and then click toggle to on Enable multiple affiliations

• The selections available are based on what was entered in the invitation Employment type & job section

Job title

• The Job title selected affects available wage rates (this is especially important for union jobs)

• The dropdown list of Job titles will reflect the applicable titles for the Guild selected

Amount & Per

• These fields define the worker's pay rate and how it's calculated (hourly, daily, weekly, etc.)

• For union workers, scale rates can be applied, or negotiated rates can be entered

• Wrapbook will automatically check if the amount meets minimum wage requirements for the work locations

Cost Codes & Shoot cost code

• If Cost Tracking and the Budget Tracker are enabled for the project, you can assign Cost Codes and Shoot Codes

• These are accounting codes that help the production track expenses

Add another rate

To set up multiple rates for a worker in the same project, click the Add another rate button. When clicked, you can:

• Select an additional job title

• Select a different guild affiliation if the worker belongs to multiple unions

• Workers can then select between these different rates when submitting timecards

• When a worker has multiple rates, all their work still appears on a single timecard, but with a breakdown by union affiliation

• Workers can see all their rate details (pay rate, guild information, local number, union/non-union affiliation) on their project timecards

Loan-out workers

If the worker is a non-union, non-employee (for example a loan out) you’ll have the option to choose either Time based payments or Invoice based payments

• When Time based payment is chosen, the worker’s pay will be based on their timecard START and END time entries

• When Invoice based payment is chosen, the worker’s pay will be based on their invoice submissions which they can add using the instructions here

Allowances

• Under Add new allowance, click the dropdown menu to select the Allowance types and details that will be available on the worker’s timecards

• After selecting an allowance type, you’ll have the option to set default Account codes for it.  This creates a one-to-one mapping of account codes per allowance type, per worker. These default codes are then automatically applied whenever a worker submits a payable of that type, eliminating the need for manual coding.

• You can also pre-assign codes for allowances that aren’t a part of the worker’s deal. These codes be automatically applied in cases where a worker submits an allowance outside of their deal (for example: mileage for travel)

Agent information

• Under Agent information, click the checkbox if the worker has an agent

• To learn more, see Onboarding workers with agents

Union settings

• If the worker is performing work under more than one guild, scroll to the bottom of the page until you see Union settings, and then click toggle to on Enable multiple affiliations