---
title: "View and update a purchase order (PAS)"
slug: "view-and-update-a-purchase-order-pas"
updated: 2026-07-07T18:52:00Z
published: 2026-07-07T18:52:00Z
canonical: "help.wrapbook.com/view-and-update-a-purchase-order-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# View and update a purchase order (PAS)

> [!WARNING]
> This help article is related to the Production Accounting Suite (PAS)
> 
> In Wrapbook, production accountants and administrators can manage POs using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq).

> [!NOTE]
> Access to POs in PAS is permission based
> 
> To access POs, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Accounting & Cost Tracking / Purchase orders - Full access, Manage, View only*

## **About updating a PO in PAS**

Authorized production accountants can update POs in PAS as follows.

### Status restrictions

Accountants can update POs when they are:

- *Open* - Full editing capabilities
- *Approved* - Limited editing capabilities (see below)
- *Reopened* - Can be updated

Accountants can’t update POs when they are:

- Closed
- Void

### What accountants can edit on approved POs

On *Approved* POs specifically, accountants can:

- Edit the status within the header
- Edit the description
- Edit the period/effective date
- Update account and tag coding
- Add new rows to the grid
- Change row status
- Edit 1099 and 1099 vendor details
- Check/uncheck the *Asset* box
- Add or update AP invoice attachments

However, accountants can’t:

- Change the quantity or rate on existing lines of an *Approved* PO
- Delete rows on an *Approved* PO (but can change line status to *Closed* to remove from reports)

## **How to update a PO in PAS**

1. In the left-side navigation, click the dropdown menu to select the project
2. In the left-side navigation, expand the **ACCOUNTING** menu and then click **Purchase orders** to go to the PO page
3. On the *PO* page, click the **Edit** button and then click on any of the fields to make your changes
  - To add a line to the PO, click the **three vertical dots** next to it and then select **Add new line**
  - You can also click the three vertical dots to **Remove row** or **Duplicate** it
4. When you’re finished making your changes, be sure to click the **Save** button

You can also:

- Click the **Attach files** button to add documentation to the PO
- Click the **More** button to *Email* the PO or *Void* it
- Click the toggle to expand the **Activity** feed to see the audit trail of changes to the PO, and leave comments that explain changes as needed. If you leave a comment, be sure to click the **Send** button to post it to the *Activity* feed.

![Purchase order details including vendor, amount, and status for various transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/NM tax (8).png)

*On the project's PO dashboard, click the PO# to view the PO page*

![Purchase order summary showing details for Shell Gas, including total and status.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1768005675868.png)

*Click the* ***Edit*** *button to make changes to the fields on the PO page*

![Purchase order details for American Express, including total, balance, and vendor information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1768004929234.png)

*Click the* ***Attach files*** *button to add documentation to the PO*

![Purchase order details for Home Depot trash bags, including total and item information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/NM tax (7).png)

*Click the three vertical dots next to a PO line to* ***Add new line****. You also have the option to Remove the row or Duplicate it.*

![Purchase order details for American Express, highlighting the P2 tag selection option.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1768005330290.png)

*Click on any of the fields to update the PO details. Click the* ***Save*** *button when you’re done.*

![Purchase order details including vendor, total amount, and status information displayed.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1768005360940.png)

*Click the* ***More*** *button to Email the PO or Void it*

![Activity log showing comments and updates by Simon Accountant on purchase orders.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-11T081040.283.png)

*Click the toggle to expand the* ***Activity*** *feed to see the audit trail of changes to the PO, and leave comments that explain changes as needed. If you leave a comment, be sure to click the* ***Send*** *button to post it to the Activity feed.*

An IRS form by which specific income (such as non-employee compensation, royalties, etc.) is reported to the federal government. Equivalent to a W-2 for independent contractors where remuneration is not being paid by the employer.

A company or individual providing a product or service.