---
title: "Vendor verification"
slug: "vendor-verification"
updated: 2025-08-05T18:07:11Z
published: 2025-08-05T18:07:11Z
canonical: "help.wrapbook.com/vendor-verification"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Vendor verification

## Key benefits

Production accountants and administrators can use Wrapbook to digitally validate the legal status of vendors operating in the U.S., assisting the need for manual verification.

With vendor verification you can:

- Accelerate onboarding of vendors for your productions
- Reduce manual KYB burden by relying on Wrapbook's verification
- Prioritize operational reviews for entities that aren’t verified
- Detect anomalies when name, EIN, or good standing claims don't match

## Getting started

In Wrapbook, vendor verification happens automatically when you [add](https://help.wrapbook.com/docs/add-a-vendor) or [update](https://help.wrapbook.com/docs/update-vendor-information) vendor records with the following required information:

- *Vendor legal name*
- *Employer Identification Number (EIN)*
- *Jurisdiction of Incorporation (state)*

When validation is successful the [vendor’s profile](https://help.wrapbook.com/v1/docs/vendors-dashboard) will display a *Wrapbook Verified* badge.

![List of companies with details, highlighting Amazing Inc. and its address.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Vendor Validation (1).png)

*In the example screenshot above, the vendor Amazing Inc. has been validated*

![List of companies with verified status and addresses displayed in a table format.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-05T091208.300.png)

*When you hover your cursor over a validated vendor in Wrapbook, a confirmation message will appear*

## What is "Wrapbook Verified"?

When a vendor is marked as *Wrapbook Verified*, it means that Wrapbook has confirmed that the business entity exists and is registered in good standing with its state of incorporation.

Only entities that have been successfully verified will display the verification badge.

Notes:

- The *Wrapbook Verified* badge is designed to increase confidence in the validity of the vendor. **Wrapbook won’t block you from using vendors that can’t be verified.**
- Use of *Wrapbook Verified* doesn’t replace your full AML/KYB program. It is one component of a holistic trust assessment.

### What Wrapbook verifies

To determine if a vendor can be *Wrapbook Verified,* the system digitally validates four key business identity criteria:

**Employer Identification Number (EIN)**

- **What’s this?** A 9-digit number issued by the IRS to identify a business for tax purposes
- **What Wrapbook verifies: T**he EIN is formatted correctly and matches official federal and state registration data for the corresponding entity

**Entity Name**

- **What’s this?** The legal name of the business entity
- **What Wrapbook verifies:** The entity name and EIN match official state registration databases, and is correctly spelled

**Jurisdiction of Incorporation**

- **What’s this?** The U.S. state where the business is incorporated or registered
- **What Wrapbook verifies:** The entity name and EIN are registered and active in the declared state

**Good Standing Status**

- **What’s this?** Confirmation that the entity is not dissolved, suspended, or delinquent
- **What Wrapbook verifies:** The entity is in good standing with their Secretary of State

### When verification fails

When the information for a vendor cannot be verified by Wrapbook, an alert will appear next to the vendor’s name on the [Vendors dashboard](/v1/docs/vendors-dashboard).

If an entity is **not Wrapbook Verified**, it could be due to:

- A **mismatch** in submitted EIN, name, or state
- Entity is **inactive, dissolved, or suspended**
- Entity is **too new** to appear in official records
- Manual data entry error

In these cases, we recommend:

- Requesting updated or corrected documents from the vendor
- Using alternative verification methods as required by your compliance program

![Error message indicating verification failure for AEGIS LG, INC. company information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-05T110346.930.png)

*In this example screenshot, the information for the vendor AEGIS LG, INC cannot be verified by Wrapbook*

(Know Your Business) The process of verifying the identity, legitimacy, and risk of a business before establishing a business relationship. It involves validating information like business name, EIN (Employer Identification Number), jurisdiction of incorporation, and good standing status⁠⁠

Employer Identification Number: Federal tax identifier used to identify a business

A company or individual providing a product or service.

(Anti-Money Laundering) Procedures, laws, and regulations designed to prevent criminals from disguising illegally obtained funds as legitimate income. They include monitoring transactions, reporting suspicious activities, and verifying customer identities