---
title: "Update POs in Cost tracking"
slug: "update-pos"
updated: 2026-07-07T18:28:54Z
published: 2026-07-07T18:28:54Z
canonical: "help.wrapbook.com/update-pos"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Update POs in Cost tracking

> [!NOTE]
> This help article is related to [*Cost tracking*](/v1/docs/about-cost-tracking)
> 
> In Wrapbook, production accountants and administrators can manage POs using either [*Cost tracking*](/v1/docs/about-cost-tracking) or the [*Production Accounting Suite*](/v1/docs/about-production-accounting).
> 
> - [Click here to see how POs work with PAS](/v1/docs/purchase-orders-pas)

> [!NOTE]
> *POs* are permission based
> 
> To update *POs* in [Cost tracking](/v1/docs/about-cost-tracking), your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Company Manager, or Project Coordinator*
> - Custom role with:
>   - *Accounting & Cost Tracking* / *Purchase orders* - *Full access*, *Manage*, *Approve only*, or *View only*

## Overview

Authorized production administrators and accountants can update POs in Cost tracking as follows.

### Status restrictions

POs in *Cost tracking* can be updated when they are:

- *Open* - Full editing capabilities
- *Approved* - Limited editing capabilities (see below)
- *Reopened* - Can be updated

They can’t be updated when they are:

- *Closed*
- *Void*

### What you can edit on approved POs

On *Approved* POs specifically, you can:

- Edit the status within the header
- Edit the description
- Add new rows to the grid
- Change row status
- Edit 1099 details
- Check/uncheck *Asset* box
- Add or update AP invoice attachments

However, you cannot:

- Change the quantity or rate on existing lines of an approved PO
- Delete rows on an approved PO (but you can change line status to *Closed* to remove from reports)

## How to update a PO:

1. From the project dashboard, click the **View POs** link
2. On the PO page, click the **Edit** button and then click on any of the fields to make your changes
  - To add a line to the PO, click the **three vertical dots** next to it and then select **Add new line**
  - You can also click the three vertical dots to **Remove row** or **Duplicate** it

![Purchase order details showing vendor, total amount, and item description for Camera Kit.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-28T142628.627.png)

*Click the* ***Edit*** *button*

![Purchase order details including vendor, department, and total amount information displayed.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-28T143204.351.png)

*You can click on any of the fields to update the details in the PO. When you're finished making your changes, click the* ***Save*** *button.*

![Purchase order details for Delta Airlines, including total, balance, and item information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-01-09T154136.244.png)

*Click the three vertical dots next to a PO line to* ***Add new line****. You also have the option to Remove the row or Duplicate it.*