--- title: "How to fill out and submit your timecard" slug: "how-to-fill-out-and-submit-your-timecard" updated: 2026-07-28T01:41:13Z published: 2026-07-28T01:41:13Z canonical: "help.wrapbook.com/how-to-fill-out-and-submit-your-timecard" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # How to fill out and submit your timecard ## Overview A timecard in Wrapbook is how you record your hours, meals, and expenses for each workweek on a project. Once submitted, your production team reviews and approves it before your pay is processed. ## Before you start: Select the right workweek When you open your timecard, you'll see a workweek dropdown at the top of the page. This lists all available workweeks for your project. **To navigate to your timecard:** 1. In the left-side navigation, click **All projects** 2. Click the **View Project** button next to the project you want to submit a timecard for 3. In the left-side navigation, click **Timecard** 4. At the top of the page, click the **workweek dropdown** and select the dates that match the week you worked **Tip:** By default, Wrapbook displays the most recent workweek. Always confirm the dates match the week you're recording before entering any time. ### What to do if your workweek isn't in the dropdown If the workweek you worked doesn't appear in the dropdown, the workweeks available are determined by your project's setup. If the dates you need aren't showing, your Production Coordinator needs to configure the project dates first. Contact your Production Coordinator and let them know which workweek you need access to. ## Fill out your timecard Once you've selected the correct workweek: 1. In the **Week Breakdown**, click the toggle next to each day you worked to expand it 2. Enter your **Start Time** and **End Time** for each day 3. Enter your **Meal Start** and **Meal End** times *(meals must fall within your work hours)* 4. If you worked at multiple rates, click the **Rate** dropdown to select the appropriate rate for each type of work performed 5. If you need to add expenses or allowances, click the dropdown menu under *Select an allowance or expense* 6. Optionally, click **View/add notes** to leave a message for your production team ### Meal breaks The following are general guidelines for recording meal breaks in Wrapbook. Rules vary depending on your union affiliation and work location — contact your Production Administrator for the specifics that apply to you. - Enter **Meal Start** and **Meal End** times within your workday - Use the **+ Add Meal** button to add multiple meal breaks - Meal breaks must fall within your work hours — do not enter meals before your Start Time or after your End Time - In California, meal penalties are mandatory for non-union workers if no 30-minute break is provided within the first 6 hours of work - The maximum meal break deduction is 1 hour in California - Only one non-union meal penalty is paid per day, regardless of how many violations occur ### NDB (Non-Deductible Breakfast) An NDB is a paid meal break of at least 15 minutes given to crew members who report to work earlier than general crew call. It resets the meal break clock so the worker's break aligns with the rest of the crew, and must be given within 2 hours of the worker's call time. **To enter an NDB on your timecard:** 1. On your timecard, expand the day the NDB applies to 2. Check the **NDB** checkbox at the end of the meal break row 3. Enter the NDB start time in the meal break fields 4. Save your timecard entries as usual **If the NDB checkbox doesn't appear on your timecard:** There are two possible reasons: - **Your project is not configured for union timecards** — contact your Production Coordinator to confirm your project setup - **Your union local's agreement does not include NDB provisions** — check with your Production Coordinator or union rep to confirm whether NDB applies to your agreement ### Adding expenses and allowances You can add kit/box fees, mileage, per diem, and other expenses directly to your timecard. To learn more, see [About Allowances & Expenses](/v1/docs/about-allowances-expenses-workers). ### Adding notes At the top of your timecard, click **View/add notes** to leave a message for your production team. Notes are visible to your timecard reviewer and are useful for: - Explaining any special circumstances - Providing context for multiple meal breaks or different work rates - Adding clarity to entries that might need explanation for the reviewer ## Review and submit your timecard When you've finished entering all of your time for the week: 1. Click **Expand all** to review all entries before submitting 2. Click the **Save and Review** button 3. In the popup, check the **attestation box** to confirm the information is accurate 4. Click the **Submit** button to send your timecard to your production team for approval Once submitted, your timecard will appear in the **Submissions** list with the status *Submitted*. Your production team will receive a notification that it's ready for review. To check the status of your submission, see [How to see your timecard submissions and status](/v1/docs/how-to-see-your-timecard-submissions-and-status). ## Making changes to your timecard ### Before you submit If your timecard is still in **Draft** status, click the **Edit** button at any time to make changes. Updates to a draft don't affect the approval process. ### After you submit — but before it's approved Once a timecard has been submitted, **you cannot edit it directly.** To make changes, you'll need to ask your Production Coordinator to **reject the timecard** first. Once rejected, it will return to an editable state and you can make your changes and resubmit. **To request a rejection and resubmit:** 1. Contact your Production Coordinator and let them know you need to make changes to your submitted timecard 2. Ask them to reject the timecard in Wrapbook 3. Once rejected, open your timecard, click the **Edit** button, and make your changes 4. When you're done, click **Save and Review**, check the attestation box, and click **Submit** again **Note:** Any changes made after rejection will restart the full approval process from the beginning. ### After your timecard has been approved or paid If your timecard has already been approved or paid, contact your production administrators to request changes. Click the **point of contact** link on your timecard to send them an email directly. If additional time or allowances are added after approval, the timecard will return to *Draft* status and require re-approval from all previous approvers. Legal document used to record employee's hours worked each week. Under the US Department of Labor, Fair Labor Standards Act, a fixed and recurring period of 168 hours — 7 consecutive 24-hour periods. All hours worked during that fixed period are tallied to determine if the employee has exceeded 40 hours. By default, Wrapbook establishes a worker's workweek as starting on their first day of employment on the project. This is called a dynamic workweek because not all project workers will necessarily have the same workweek configuration. Union guidelines require a film company to break for a hot, sit-down meal after a designated time (typically within 6 hours from call time). If the meal is not provided, a meal penalty violation is paid and incrementally increases every half-hour until a meal is served or crew is dismissed. The time the official shoot day begins and at which all crew are to be on-set ready to work. Individual crew members may have earlier or different call times, but by crew call, the entire shoot team will have reported for work. Payment of anticipated daily living expenses to Cast and Crew on location.