---
title: "Production Accounting settings (PAS)"
slug: "production-accounting-settings"
tags: ["clearing", "multiple pr accounts", "multiple pr clearing house"]
updated: 2026-06-30T19:51:07Z
published: 2026-06-30T19:51:07Z
canonical: "help.wrapbook.com/production-accounting-settings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Production Accounting settings (PAS)

> [!WARNING]
> This help article is related to the Production Accounting Suite
> 
> In Wrapbook, production accountants and administrators can manage budgets using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq).

> [!NOTE]
> The Production Accounting Suite (PAS) is permission based
> 
> To access PAS features in Wrapbook, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: [*Accounting & Cost Tracking settings*](/v1/docs/roles-permissions#custom-roles) enabled

## Overview

In Wrapbook, *Production Accounting* settings are configured at both the *company* and *project* level.

## **Company accounting settings**

In the company-level *Accounting settings*, you can access the following:

- [Integrations](/v1/docs/accounting-integrations)
- [Production accounting chart templates](/v1/docs/chart-of-accounts-coa)
- [Line numbers](/v1/docs/line-numbers)
- [Vendors](/v1/docs/vendors)

To learn how to manage these settings, see [Company settings / Accounting settings](/v1/docs/accounting-settings-1).

## Project accounting settings

When PAS is enabled, you’ll be able to access project-level *Accounting* settings for the following:

- [*Periods*](/v1/docs/production-accounting-settings#periods)
- [*Bank accounts*](/v1/docs/production-accounting-settings#bank-accounts)
- [*Tags*](/v1/docs/production-accounting-settings#tags)
- [*Payroll transactions*](/v1/docs/production-accounting-settings#payroll-transactions)
- [*Company*](/v1/docs/production-accounting-settings#company)
- [*Accounting preferences*](/v1/docs/production-accounting-settings#accounting-preferences)
- [*Coding rules*](/v1/docs/production-accounting-settings#coding-rules)

In addition, you can manage the project’s Chart of Accounts (COA) which is required in order to use accounting features in Wrapbook.

[*COA*](/v1/docs/production-accounting-settings#chart-of-accounts) *options include:*

- [*Format*](/v1/docs/production-accounting-settings#format)
- [*Ranges*](/v1/docs/production-accounting-settings#ranges)
- [*Chart of accounts*](/v1/docs/production-accounting-settings#chart-of-accounts)

### Access project-level accounting settings

1. At the top of the left-side navigation, click the dropdown menu
2. Select **All projects**
3. In the left-side navigation, click **Company settings**, and then scroll down until you see *Accounting settings*

![Accounting settings for project management, including bank accounts and payroll transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-04T102927.809.png)

*Select the project, click* ***Project settings****, then click* ***Accounting***

### Accounting settings options

On the *Accounting* settings page, you can click the **Manage** or **View** button to update the following:

#### Periods

- Defines how accounting periods are tracked
- You can choose between *period numbers* or *effective dates*
- This setting cannot be changed after saving

![Overview of periods management with current and next status, including unposted transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031591973.png)

*Example of the Periods page in Project settings/Accounting*

#### Bank accounts

- Setup of bank accounts including [CASHétPay](/v1/docs/about-vendors#vendors-faq) integration (if using) and clearing accounts

![List of bank accounts with details including account types and cash accounts.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031619192.png)

*Example of the Bank accounts page in Project settings/Accounting*

#### Tags

Tags are used to categorize and track transactions throughout a project. Each tag includes a code, description, and other relevant details that need to be saved after setup. In the Accounting settings, there are pre-defined tag types. You can update a tag’s definition, by clicking the **Manage tags** link.

Each *Tag type* has options for:

- *Tag type* - One of the predefined *Tag types* listed below
- *Code length* - Automatically populates based on the number of characters in the tag
- *Label* - This the tag that will be used
- *# of active tags* - Automatically populates based on the number of times the tag is currently being used
- *Actions* - click the **Manage tags** link next to a tag type to update it’s definition and settings. On a *Manage tags* page, you can click the fields to make changes, or click the three dots in a row to deactivate or delete it. If you make changes to a Manage tags page, be sure to click the **Save all** button.

The pre-defined *Tag types* available are:

- *Location* - Identifies where filming is conducted or where expenses occur
- *Prod/Epi* Used to identify specific episodes or production segments
- *Set* - Tracks set-related costs, including construction and furnishings
- *Free Fields* Can be used to track custom items like production incentives, reshoots, or insurance claims
- *1099* - Identifies payments to vendors that qualify as reportable income to the IRS

![Manage tags for categorizing project transactions, including location and production details.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031640389.png)

*Example of the Tag management page in Project settings/Accounting. Under Actions, you can click Manage tags to review or update each Tag type.*

![Example of Location tags settings](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031672398.png)

*Example of Location tags settings*

#### Payroll transactions

- Identifies the default bank and clearing account for payroll transactions, with options to automatically create accounts payable (AP) invoices or journal entries (JEs) for each payroll transaction
- You can click on the fields to make updates. The options available are based on your *Company settings* and other *Project settings*
- You can click the three dots to *Copy to all*
- If you make changes, be sure to click the Save button

![Payroll transactions setup with fields for production entity, bank, and account details.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031697502.png)

*Example of the Payroll transactions page in Project settings/Accounting*

#### Using multiple payroll clearing accounts

Wrapbook supports multiple payroll clearing accounts per [production entity](/v1/docs/about-production-entities) (PE). This lets you track labor and fringe costs for a project separately and manage unique offset accounts across multiple PEs.

When you setup multiple payroll clearing accounts in Wrapbook you can:

- Track labor and fringe costs separately
- Handle PEs with distinct offset accounts
- View employee-level accruals — including sick, vacation, and holiday benefits — in both the Trial Balance and General Ledger (GL)

To configure multiple payroll clearing accounts for a project:

1. On the [*Payroll transactions page*](/v1/docs/production-accounting-settings#payroll-transactions), find the row for the *Production entity* (PE) that you want to update
2. Click the cell under *FRINGE*, to select the payroll clearing account to be used. Your list of options is based on the payroll clearing accounts that are in the project’s [Chart of Accounts (COA)](/v1/docs/production-accounting-settings#chart-of-accounts).
3. Click the cell under *Fringe breakdown setting* to *select either: Display in drawer* or *Display in distributions lines*
  - *Display in drawer* - When you hover your cursor over a *Fringes* link in an *Invoice summary*, a drawer will open showing the full, per‑employee fringe breakdown
  - *Display in distribution lines* - When you view an *Invoice summary*, each fringe type is shown inline as a separate line item directly in the distribution grid without opening a drawer. This is useful when you need to code fringes differently for incentives or audit in-line.

![Payroll transactions setup with highlighted fringe clearing options and bank details.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-20T114605.480.png)

*Click the cell under FRINGE to select the clearing account to be used*

![Payroll transactions setup with options for fringe breakdown settings and display preferences.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-20T114831.901.png)

*Click the cell under Fringe breakdown setting to select either: Display in drawer, or Display in distributions lines*

![Invoice details including amounts, vendor information, and labor summary for payroll transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-20T115017.491.png)

*Display in drawer option: Step 1 - Hover over the highlighted Fringes link to open the drawer*

![Invoice details including amounts, vendor information, and fringe benefits summary.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-20T115315.603.png)

*Display in drawer option: Step 2 - In the drawer, you can see the fringe breakdown*

![Invoice summary displaying labor and fringe payments with associated details and amounts.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-20T115608.694.png)

*Display in distribution lines option: In the Invoice summary, you can see the breakdown in the Descriptions and Pay type columns*

![Invoice details for Wrapbook including amounts, dates, and payment information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1761148768343.png)

*The details will carry over on the auto-generated AP or JE transaction in Wrapbook*

#### Company

The *Company* setting in *Project settings, Accounting* is useful when projects have multiple investors who need detailed reports on how their specific contributions are being used, while maintaining confidentiality between different funding sources.

When a project has multiple funding sources that need to be tracked separately, you can use this setting to:

- Designate a default accounting company tag for all transaction types, 1099 reporting, MICR AP checks, and reports
- Link payroll settings to specific accounting company tags to ensure costs are properly associated
- Generate reports for single or multiple accounting companies, including: the General Ledger and cost report

When only one accounting company exists, the system will automatically apply it to all transactions without requiring manual selection.

![Interface for adding and managing company details in accounting software.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031724156.png)

*Example of the Company page in Project settings/Accounting*

#### Accounting preferences

In PAS, the *Accounting preferences* setting controls how information is rendered in your production accounting reports. You can use this setting to display reports in all uppercase.

To display production accounting reports in ALL CAPS:

1. Click the **Manage** button next to Accounting preference
2. Next to *Capitalization*, click the toggle to enable *Display in all uppercase*
3. If you make changes to your *Accounting preferences*, be sure to click the **Save** button before leaving the page

![Settings for accounting preferences, including capitalization options for report text display.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-02T090748.974.png)

*Example of the Accounting preferences page in Project settings/Accounting*

#### Coding rules

In PAS, the *Coding rules* is where you can assign default account and tag codes at the project level.

See how to [set up default coding rules for vendor transactions](/v1/docs/set-up-default-coding-rules-for-vendor-transactions-pas).

![Table displaying default coding rules for the vendor Airbnb and related information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-04-14T152616.595.png)

*Example of a project’s Coding rules settings*

### Chart of accounts

#### Format

- Defines the format for account numbers, ensuring consistent entries and reporting
- Once saved, this format cannot be changed

![Chart of accounts format settings with fields for account number and sub-account format.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031788112.png)

*Example of the Chart of accounts format page in Project settings/Accounting*

#### Ranges

On this page you can define the ranges for three types of accounts: *Assets, Liabilities*, and *Expenses.* Each account type needs a specific number range. For example, *Assets* accounts might use the range *1000-1999.* This setup is crucial and cannot be changed later, so make sure to review everything carefully before saving.

When setting up ranges, be aware of the following:

- Ranges cannot be accessed until the *Chart of accounts format* page is set up
- You’ll need to leave enough room in each range - typically allow for at least 100 account numbers (for example, 1600-1699)
- If you’re using an incomplete range, extend it to accommodate future accounts (for example, if range is 0101-0120, define it as 0100-0199)
- After setting up ranges, you can [import a Movie Magic budget file](/v1/docs/import-a-project-budget-from-movie-magic-pas) to build your *Chart of Accounts* based on these defined ranges
- If you click the *COA entry* button, he Chart of accounts page in Project settings, Accounting will open

![Chart displaying account ranges for expenses, assets, and liabilities with descriptions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1743031828454.png)

*Example of the Chart of accounts ranges page in Project settings/Accounting*

#### Chart of accounts

On the *Chart of accounts* page, you can set up your summary and detail accounts. On this page you can:

- Click the **Import** button to [import a Movie Magic budget file](/v1/docs/import-a-project-budget-from-movie-magic-pas)
- Click the **Export** button to download a CSV file containing chart of accounts details
- Click on a *Description* to make changes
- Click the **Manage** link next to a *Code* to update Descriptions, deactivate codes
- Click the three dots to add or remove lines from the chart
- Click the **COA ranges** link to go to the *Chart of accounts ranges* page

The master list of all the accounts used to track production costs, expenses, assets, liabilities, and income. These also can be referred to as Cost Accounts. In commercials, typically AICP line numbers are utilized in its stead.

(Chart of Accounts)The master list of all the accounts used to track production costs, expenses, assets, liabilities, and income. These also can be referred to as Cost Accounts. In commercials, typically AICP line numbers are utilized in its stead.

A clearing account is a General Ledger (GL) account used to temporarily hold payroll offsets so the books stay balanced while payroll moves through its workflow. It isn’t a bank account; it’s a *wash* account that should net to $0.00 once the related transactions are fully recorded.

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables

The additional employer's cost of hiring labor over and above salary; includes statutory charges such as payroll taxes as well as benefits negotiated under a collective bargaining agreement.

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

A detailed weekly report that summarizes cost compared to budget. This summary document is organized by department and reflects cost analysis in terms of current week’s spend, actual spend to date, PO commitments, estimate to complete (ETC), current estimated final cost (EFC), product placement monies, current budgeted amount, and any overages (approved or not), and overage/underage detail by account.