---
title: "Process an ACH vendor payment (PAS)"
slug: "process-a-vendor-payment-pas"
updated: 2026-08-10T20:54:02Z
published: 2026-08-10T20:54:02Z
canonical: "help.wrapbook.com/process-a-vendor-payment-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Process an ACH vendor payment (PAS)

> [!NOTE]
> Using NACHA files instead?
> 
> - This article is for companies using *Vendor Payments* — where Wrapbook sends ACH transfers directly on your behalf. No file download or bank upload is required.
> - If your company uses NACHA file-based ACH (where you generate a payment file in Wrapbook and upload it to your bank), see [ACH bank transfer for paying AP invoices (PAS)](/v1/docs/ach-bank-transfers) instead.

## **Before you begin**

Before you process AP invoices for *Vendor Payments* in Wrapbook:

- Your company must have Wrapbook's [Production Accounting Suite (PAS)](/v1/docs/about-production-accounting) enabled
- The *Vendor Payments* feature specifically must be enabled for your company by Wrapbook
- Your *Vendor Payments* settings have been [configured](/v1/docs/ach-vendor-payments-setup-guide)
- The AP invoice for the vendor payment has been [created and posted](/v1/docs/create-an-ap-invoice-pas)

## Required permissions

Access to *Vendor Payments* in Wrapbook is [permission based](/v1/docs/roles-permissions). In order to use this feature you'll need to be assigned one of the following roles:

| **Role** | **What this role can do** |
| --- | --- |
| **Company Admin** | Complete KYC, enable bank accounts at the company level, create approval workflows |
| Assigned **Project Coordinator** or **Project Assistant** | Add bank accounts at the project level, add vendor banking info, create invoices, process payments |

## How to process vendor payments

When you're ready to pay one or more [posted](/v1/docs/post-ap-transactions-pas) AP invoices for vendors you'll need to add the invoice(s) to a payment batch from the *Posted & unpaid* tab of the project's *Accounts payable* dashboard.

1. On the project's [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard), click the **Posted & unpaid** tab
2. Click the **Create payment batch** button
3. In the Create payment batch popup, click the dropdown menu to select the *Bank*
4. In the popup, click the drowdown menu under *Payment type* and select **ACH**
5. On the *Select invoices to pay* page, click to the checkboxes to select the invoice(s) that you want to process a vendor payment for
6. Select the checkbox next to invoices you want to include in this batch You can:
  - Use the checkbox in the header row to select all available invoices
  - Use the *Vendor, Due date*, and *Aging* filters to find specific invoices
7. Click the **Create payment batch** button at the bottom of the page
8. If a [vendor approval workflow](/v1/docs/vendor-approvals-vendor-permissions-pas) has been [enabled](/v1/docs/additional-settings#approval-workflows) for the project, you'll need to complete any required approval steps in order to proceed
9. Click the **Pay now** button, to post your payment transaction(s) to the General Ledger (GL) and initiate the transfer of funds out of your bank account
10. Click to confirm the release of funds to your vendors

**Note:** ACH payments require confirmation to release funds. If the confirmation step is not completed, the payment may show a *Needs action* status. Once confirmed, vendors will receive payment via ACH direct deposit.

## How payment batches work

A vendor *payment batch* is how Wrapbook groups and executes vendor payments. Understanding how batches work will help you plan your payment runs and reconcile your bank statements accurately.

### What is a vendor payment payment batch?

A vendor payment batch is a collection of posted AP invoices that you've selected to pay together in a single run. Batches are **project-specific** — each batch is scoped to a single project, bank account, and payment type. You cannot combine invoices from multiple projects in one batch.

### How invoices are grouped within a vendor payment batch

When you create a payment batch and select multiple invoices, Wrapbook automatically groups invoices **by vendor**. This means:

- You have the option to select a toggle to either combine invoices into a single payment or split invoices into multiple payments
- Your bank account is **not debited as a single lump sum**. Each vendor payment is a separate ACH debit, each with its own auto-assigned *Payment ID*
- The *Payment ID* appears in your bank statement's transaction description, making it straightforward to reconcile each payment back to the vendor and invoices it covers

### Reviewing a vendor payment batch before approval

**Before approving** and releasing a payment, you can review the batch in detail:

- **Invoice PDFs**: If invoice files are attached to your AP invoices, they're visible directly within the batch for side-by-side review — no need to navigate away
- **Vendor banking warning**: If a vendor's banking information is missing, was recently added, or was recently changed, a **warning banner** will appear in the batch. This is designed to catch potential errors before funds are released.
- **Urgent invoices**: Invoices marked as urgent are flagged with a red badge inside the batch so they're easy to identify
- **Remove or add invoices**: You can remove invoices from the batch before approval, or add invoices back if needed, without restarting the entire batch.
  - To remove an invoice, click the X next to it on the batch page
  - To add an invoice, go to the *Posted & unpaid* tab in the project's [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard) and click to select the invoices you want to add, then click **Add to existing batch**

### Approval and fund release

If your project has a [vendor payment approval workflow](/v1/docs/approval-workflows) assigned:

1. When you submit the batch, each approver receives an **email notification** with a direct link to the batch
2. Approvers review the batch, verify invoice and vendor details, and click **Approve** to advance to the next step

**If no approval workflow is assigned to the project,** the person creating the batch can release payment directly after confirming.

## ACH delivery timing

ACH transfers take time to settle between banks. **Current delivery is one business day after the payment is confirmed and released**, if the payment is submitted before 6PM PST/9PM EST. Actual settlement time may vary depending on your bank and the vendor's bank.

## Audit trail

Every action taken on a payment batch — including invoice additions or removals, approval steps, and fund release — is recorded in the *activity feed* at the bottom of the batch page and includes:

- The user
- The action
- The timestamp

This gives you a complete audit trail for each payment run.

(Automatic Clearing House) An electronic payment form that is usually provided for free by the bank. Wire transfers are generally not free.

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables

Know Your Customer

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.