--- title: "Post AP transactions (PAS)" slug: "post-ap-transactions-pas" updated: 2026-06-29T20:39:09Z published: 2026-06-29T20:39:09Z canonical: "help.wrapbook.com/post-ap-transactions-pas" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # Post AP transactions (PAS) > [!WARNING] > This help article is related to the Production Accounting Suite (PAS) > > In Wrapbook, production accountants and administrators can manage AP invoices using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq). > [!NOTE] > Accessing AP invoices in PAS is permission based > > To access AP invoices, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled: > > - Role: *Company Admin, Accountant* > - Custom role with: *Accounting & Cost Tracking / AP invoices - Full access, Create and manage* When you post an accounts payable (AP) transaction to the General Ledger (GL) certain transaction record fields become locked and the transaction is permanently added to the master record book of all financial activities. This ensures the integrity and accuracy of the financial record. ## How to post AP transactions to the GL To post AP transactions to the GL: 1. In the left-side navigation, click the dropdown menu 2. In the dropdown menu, select the name of the project that you want to post AP transactions for 3. In the left-side navigation, expand the ***ACCOUNTING*** menu, click **Accounts payable** 4. On the *Accounts payable* dashboard, click the **Go to Posting** button 5. In the *Posting AP* view, click the boxes to select the *Trans. #*s that you want to post to the GL 6. In the confirmation popup, review the details and optionally click the toggle to enable *Post all transactions to a specific date instead* and/or click the checkbox to *Generate a posting report after posting [link],* then click the ***Confirm and post*** button ![Table displaying transaction details for various vendors and amounts in a ledger.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Save template changes (2).png) *Click the checkboxes to select the transactions to be posted, then click the* ***Post*** *button* ![Confirmation dialog for posting transactions with report generation options and settings.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (87).png) *In the Confirm posting popup, review the details, then click the* ***Confirm and post button****. If you’d like to Generate a posting report after posting , click to enable, and then configure your report preferences.* ## How to export an audit report from the Posting page On the *Posting* page you can export an audit report of either: - Transactions posted - All unposted transactions ### Exporting transactions posted - When posting AP transactions to the GL in Wrapbook, you’ll have the option *Generate a posting report after posting* in the *Confirm posting* popup - If you enable this option, the audit report created will be limited to the transactions that you’re posting ![Confirmation dialog for posting transactions with options for report generation and export format.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (88)(1).png) *When posting AP transactions, click the checkbox next to* ***Generate a posting report after posting*** *in the Confirm posting popup. If you want to hide/show Report columns, click the + to customize the report.* ![Notification indicating report download in progress with confirmation message.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (89).png) *An alert will confirm the download* ![Client accounting report showing various invoices and payment details for transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (90).png) *Example screenshot of an Posting Report in PDF format generated by Wrapbook* ### Exporting all unposted transactions Use these steps to export an audit report of unposted transactions 1. On the *Posting* page, click the **Export** button, and then click **Customize and export** 2. In the *Export report* popup, enter a *Report name* 3. Under *Group by*, click the dropdown menu to select your grouping preference 4. Under *Export format*, click the dropdown menu to select *PDF, XLSX*, or *CSV* 5. Under *Report columns,* click the **+** to choose which columns to include or exclude from the report 6. Click the **Export** button ![Interface for posting transactions with options to search and export data.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Save template changes (3).png) *Click the* ***Export*** *button, and then click* ***Customize and export*** ![Export report dialog showing fields for report name, group by, and export format.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Save template changes (4).png) *In the Export report popup, enter the* ***Report name****, configure* ***Group by*** *preference, select* ***Export format****, then click the* ***+*** *to choose which columns to include or exclude from the report, or click the Export button if you’re ready to generate the report.* ![Export report options with various columns selected for inclusion in the report.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Save template changes (5).png) *In the expanded Report columns section, click to select which columns to include or exclude from the report. When you’re ready, click the* ***Export*** *button.* ![Downloading report notification with options for exporting and creating invoices visible.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (92).png) *An alert will confirm your download* ![Transaction report detailing various invoices and payment information for different vendors.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled (91).png) *Example screenshot of a report containing unposted transactions in PDF format generated by Wrapbook* Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.