---
title: "Petty cash report"
slug: "petty-cash-report"
updated: 2026-07-07T19:10:17Z
published: 2026-07-07T19:10:17Z
canonical: "help.wrapbook.com/petty-cash-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Petty cash report

## About Petty Cash reports

The *Petty Cash* report helps you track all cash-based expenses submitted and approved during your production. It consolidates petty cash activity across your project, making it easy to reconcile spending, audit reimbursements.

## Ways to use this report

The *Petty Cash* report is especially useful for:

- **Reimbursement tracking** - Confirm that petty cash expenses were submitted, approved, and reimbursed properly
- **Budget oversight** - Stay on top of small, frequent expenses that can add up quickly on set.
- **Wrap and reconciliation** - Include petty cash data when closing out a production to ensure all costs are captured
- **Department spending** - Track spending by department or crew member for budget management
- **Audit and compliance** - Provide clear documentation of receipts, amounts, and approval workflows

## What’s included in the report

The *Petty Cash* report includes a line-by-line summary of all petty cash transactions submitted for a project such as:

- Worker Name
- Project Name
- Submission Date
- Approval Date
- Amount Submitted
- Amount Approved
- Reimbursement Status (Paid, Pending, etc.)
- Purpose/Description of the expense
- Attached Receipts (links to uploaded files)
- Payment Method (if reimbursed via Wrapbook)
- Department or Cost Code (if assigned)

## How to generate a Petty Cash report

To generate a project-level *Petty Cash* report:

1. In the left-side navigation, click the dropdown menu
2. In the dropdown menu, select the project that you want to generate the report for
3. In the left-side navigation, in the *PAYROLL* menu, click to expand **Cost tracking**
4. In the *Cost tracking* menu, select **Petty cash**
5. On the *Petty cash* dashboard, click the **Export** button, and select either *Hot Budget*, *Showbiz*, or *Backup*

After you select an export option, the *Petty Cash* report will be automatically downloaded to your computer. To locate the file, navigate to where your computer saves new downloads.

### Export options

**Hot budget** - This option provides a CSV file formatted for Hot budget budgeting software

**Showbiz** - This option provides a CSV file formatted for Showbiz budgeting software

**Backup** - This option creates a ZIP that organizes all project petty cash records and their accompanying documentation (like receipts) into individual folders, which is useful when wrapping out a project

## Pro tips

- Encourage your team to upload receipts and include notes when submitting petty cash to ensure clean reporting
- Run this report weekly during production to prevent overspending and catch duplicate reimbursements
- Filter by department or worker to generate mini-reports for individual wrap books or department heads

The people who perform all the technical and production jobs behind the camera.

A ZIP file compresses multiple files and folders together into a single file, making it easier to store and share. When you "unzip" it, you get access to all the original files and folders inside.