--- title: "PCards (PAS)" slug: "pcards-pas" tags: ["add transactions", "dolly card", "import transactions", "manual entry", "upload transactions"] updated: 2026-07-07T19:02:37Z published: 2026-07-07T19:02:37Z canonical: "help.wrapbook.com/pcards-pas" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # PCards (PAS) > [!WARNING] > This help article is related to the Production Accounting Suite > > In Wrapbook, production accountants and administrators can manage PCards using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](https://help.wrapbook.com/docs/about-cost-tracking). To understand the differences, [click here](https://help.wrapbook.com/v1/docs/en/about-production-accounting#whats-the-difference-between-production-accounting-and-cost-tracking). > [!NOTE] > PCard access is permission based > > To access PCards, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled: > > - Role: *Company Admin, Accountant* > - Custom role with: *Accounting & Cost Tracking* / *PCards* *- Full access, Manage, or View only* ## Overview A *PCard* (purchasing card) is a type of company-issued credit card used by productions to pay for day-to-day expenses. In Wrapbook, PCards are managed at the project level via a unified system where you can: - [Connect your PCards for real-time transaction syncing](/v1/docs/pcards-pas#connect-pcards-to-wrapbook) - [Import card transactions automatically](/v1/docs/pcards-pas#access-the-pcards-dashboard-pas) - [Review newly imported transactions](/v1/docs/pcards-pas#all-new-transactions) - [Assign transactions to specific team members](/v1/docs/pcards-pas#all-new-transactions) - [Group related expenses into envelopes](/v1/docs/pcards-pas#all-new-transactions) - [Create and post journal entries](/v1/docs/pcards-pas#all-journaled-transactions) - [Track transactions as they move from new to journaled status](/v1/docs/pcards-pas#all-journaled-transactions) - [Export PCard transaction data for reporting, record keeping, and use with accounting integrations](/v1/docs/pcards-pas#export-pcard-transaction-data-in-wrapbook-pas) ## Access the PCards dashboard (PAS) With the [Production Accounting Suite (PAS)](https://help.wrapbook.com/docs/about-production-accounting) enabled for your company’s account, you can manage PCards on a project’s *PCards* dashboard: 1. In the left-side navigation, click the dropdown menu 2. Select the project that you want to manage PCards for 3. In the left-side navigation, expand the ACCOUNTING menu, then click **PCards** On the PCards dasbhoard are three tabs: - *PCards* - *All new transactions* - *All journaled transactions* You can click on any tab to see its list of PCard transactions. From any tab, you can use the *Search* box and filters to find specific transactions. ### PCards Click the **PCards** tab to see the list of PCards that have been added to a project and connected to their card-issuing banks. PCards are listed by PCard # and include an overview of the following details: - *PCard # -* The identification number for the purchasing card - *Nickname -* A user-defined name to easily identify the PCard - *Cardholder -* The worker to whom the PCard is issued and who is authorized to make purchases with it - *Custodian -* The [team member](https://help.wrapbook.com/docs/members) responsible for managing and overseeing the PCard - *Date issued -* The date when the PCard was assigned to the cardholder - *New transactions -* The current number of recently-imported transactions that have not yet been processed or journaled - *Journaled transactions -* The current number of **transactions that have been reviewed, categorized, and entered into the accounting system - *Total spend -* The cumulative amount of money spent using the PCard You can filter the list of PCards that have been added to the project by: - *PCard #* - *Cardholder* - *Custodian* - *Date issued* ![PCard management interface displaying card details, transactions, and filtering options.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-09-04T101826.662.png) *Example of the PCards tab view of the PCards dashboard in PAS* ### All new transactions Click the **All new transactions** tab to see the list of PCard transactions that have been imported but have not yet been processed or journaled. You can use this tab to review, assign, before [creating journal entries for the transactions](/v1/docs/pcards-pas#envelope-and-journal-pcard-transactions-pas). Once a PCard transaction is posted, it moves from the *All new transactions* tab to the *Journaled transactions* tab on the *PCards* dashboard. PCard transactions are listed by PCard # and include an overview of the following details: - *PCard #* - The identification number for the purchasing card - *PCard Trans. #* - The transaction identification number for the specific purchase - *Trans. date* - The date when the transaction occurred - *Merchant* - The name of the vendor or store where the purchase was made - *City* - The city where the transaction took place - *State* - The state where the transaction took place - *Post date* - The date when the transaction was posted to the account - *Cardholder* - The worker to whom the PCard is issued and who is authorized to make purchases with it - *Description* - Details about the transaction - *LO* - Location (accounting code) - *PRD* - Production (accounting code) - *ACCT* - Account code (accounting code) - *SET* - Set (accounting code) - *FF1* - Free Field 1, a customizable field for additional transaction categorization - *FF2* - Free Field 2, another customizable field for additional transaction categorization ![Overview of PCard transactions including details like date, merchant, and amounts.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-21T091427.882.png) *Example of the All new transactions tab view of the PCards dashboard in PAS* ### All journaled transactions Click the **All journaled transactions** tab to see the list of PCard transactions that have been reviewed, categorized, and posted. PCard transactions are listed by Envelope # and include an overview of the following details: - *Envelope #* - A unique identifier assigned by the production accountant for grouping related PCard transactions - *PCard #* - The identification number for the purchasing card - *PCard trans. #* - The transaction identification number for the specific purchase - *Trans. date* - The date when the transaction occurred - *Merchant* - The name of the vendor or store where the purchase was made - *City* - The city where the transaction took place - *State* - The state where the transaction took place - *Post date* - The date when the transaction was posted to the account - *Cardholder* - The worker to whom the PCard is issued and who is authorized to make purchases with it - *Description* - Details about the transaction - *LO* - Location accounting code - *PRD* - Production accounting code - *ACCT* - Account code for categorizing the expense - *SET* - Set accounting code - FF1 - FF4 - Free Fields 1-4, customizable fields for additional transaction categorization - Receipt - Indicates whether a receipt has been attached to the transaction - Amount - The monetary value of the transaction ![Table displaying PCard transactions with details like merchant, date, and amounts.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-19T111244.583.png) *Example of the All journaled transactions tab view of the PCards dashboard* ## Connect PCards to Wrapbook When adding PCards to a project, Wrapbook uses [Plaid](https://plaid.com/what-is-plaid/) to securely connect with the card-issuing banks. Plaid functions as a trusted financial intermediary that protects your sensitive banking information while enabling seamless integration. Purchase cards, credit cards, debit cards, and bank accounts can all be linked through our secure Plaid integration. When you connect a PCard to Wrapbook, the system will only sync transactions that occurred during the project's timeframe and that are associated with the specific card assignment. This ensures that only relevant financial activities are imported and tracked within your project. To connect a PCard to a project in Wrapbook: 1. In the left-side navigation, click the dropdown menu 2. Select the project that you want to add a PCard to 3. In the left-side navigation, expand the ACCOUNTING menu, then click **PCards** 4. On the *PCards* dashboard, click the **Link PCards** button 5. In the popup, enter your phone number or click **Continue as guest** 6. Select the name of the bank that issued the PCard. You can scroll through the choices, or enter the bank’s name in the search box. 7. Click the **Continue to login** button 8. Login to the bank account 9. Choose how you’d like to verify your identity. Your options are based on the bank account’s multi-factor authentication preferences. 10. If you have multiple accounts with the card-issuing bank, you’ll be prompted to select the account(s) that you want to sync with Wrapbook Once the bank account for the PCard has been successfully linked to a project in Wrapbook, you’ll see it listed on the *PCards* dashboard in the *PCards* tab. ![Wrapbook prompts for phone number to connect account using Plaid service.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1750966313083.png) *In the popup, follow the instructions from Plaid to connect to the bank that issued the PCard. If you don't want to enter a phone number, you can use the* ***Continue as guest*** *option.* ![A selection menu for various financial institutions using Plaid service.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20(41).png) *Click on the bank for that issued the PCard. You can use the Search bar or scroll to see your options.* ![Login prompt for Chase, highlighting account and routing number checkboxes.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20(42).png) *Click the* ***Continue to login*** *button to open the bank's login page, and then enter your credentials for the bank account.* If you have multiple accounts with the card-issuing bank, you’ll also be prompted to select the account(s) that you want to sync with Wrapbook. ## Update PCard details in Wrapbook (PAS) Once a PCard is added to Wrapbook, you can update its details, including who it’s been assigned to, using the following steps: 1. In the left-side navigation, click the dropdown menu 2. Select the project that you want to update PCard details for 3. In the left-side navigation, expand the ACCOUNTING menu, then click **PCards** 4. On the *PCards* dashboard, click on the PCard # number of the purchase card that you want to update 5. On the *PCard* page, click the **Edit PCard** button to open the *Edit PCard* drawer 6. In the *Edit PCard* drawer you can click the fields beneath the *PCard #* to update its: *Nickname, Custodian, Cardholder*, and code the *Cardholder advance account* - Use the *Cardholder advance account* field to assign the account to which funds are added. When funds are spent and journaled this account will be noted in the entry that’s created. 7. If you make any changes, be sure to click the **Save** button before closing the *Edit PCard* drawer ![Overview of PCard transactions including details like date, merchant, and total spend.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-19T132836.361.png) *Click the* ***Edit PCard*** *button* ![Form to edit PCard details including nickname, custodian, and cardholder information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T132546.704.png) *Click to update the Nickname, Assign a custodian, and Assign a cardholder fields* ![Editing a PCard with fields for cardholder and advance account selection.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T132950.559.png) *Use the* ***Cardholder advance account*** *field to assign the account to which funds are added. When funds are spent and journaled, the account number will be noted in the entry that’s created. When you’re done editing the PCard details, click the* ***Save*** *button.* ## Envelope and journal PCard transactions (PAS) [Authorized](https://help.wrapbook.com/docs/roles-permissions) production administrators who’ve been [assigned PCard transactions](/v1/docs/pcards-pas#all-new-transactions) can use the *Envelope and journal* feature to group related PCard transactions together for easier processing. When transactions are journaled, they’ll move from the *All new transactions* tab to the *All journaled transactions* tab on the PCard dashboard. To envelop and journal PCard transactions: 1. Go to the project’s [*PCard dashboard*](/v1/docs/pcards-pas#access-the-pcards-dashboard-pas) 2. From the *PCards* tab, click on the *PCard #* 3. On the *PCard* page, click the checkboxes next to the transactions that you want to batch and process, and then click the **Envelope and journal** button 4. In the *Envelope and journal* popup, click the **Envelope and journal** button - If a selected PCard transaction doesn’t have a receipt attached, an alert will appear in the popup. You’ll still be able to envelope and journal the transaction, but this gives you an opportunity to add a receipt before journaling. 5. After clicking the button, the transactions will move to the *All journaled transactions* tab on the project’s *PCards* dashboard 6. In the left-side navigation *ACCOUNTING* menu, click **Journal entries** 7. On the *Journal entries* page, the PCard transaction and its details will appear as a journal entry with a [*Post status*](https://help.wrapbook.com/docs/about-journal-entries-pas#je-status) of *Draft* 8. To finalize the journal entry and post to the GL, click the dashes under the TRX# to enter the required details. You can click the **View envelope** link to see the transactions in the [*All journaled tab*](/v1/docs/pcards-pas#all-journaled-transactions) of the *PCards dashboard*. When you’re done finalizing the transaction, click the **Save** button. An alert will appear confirming that the JE transaction has been saved. 9. Click the **Post** button and select **Go to posting** 10. On the *Posting* page, click to select the journal entry and then click the **Post** button 11. In the *Confirm posting* popup, you can configure the post settings, including the option to *Generate a post report after posting*. When you’re ready, click the **Confirm and post** button. ![Overview of PCard management showing card details and transaction statistics.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-21T104621.466.png) *On the PCards tab, click the PCard #* ![Transaction details including amounts, merchants, and cardholder information displayed in a table.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-21T122602.417.png) *Click to select the PCard transactions and then click the* ***Envelope and journal*** *button* ![Confirmation dialog for enveloping and journaling two transactions in a financial application.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-21T122721.623.png) *In the popup, click the Envelope and journal button* ![A confirmation will appear and the PCard transactions will be moved to the Journaled transactions tab](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-21T122954.911.png) *A confirmation will appear and the PCard transactions will be moved to the Journaled transactions tab* ![Invoice summary showing transaction details and tag selection for production episodes.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T124106.869.png) *Click on the fields to add the required details to the transaction. You can click the* ***View envelope*** *link to see the transactions in the All journaled tab of the PCards dashboard. When you’re done finalizing the transaction, click the* ***Save*** *button.* ![JE transaction details with options to post and view invoice summary.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T130314.614.png) *Click the* ***Post*** *button and select* ***Go to Posting*** ![Transaction posting interface showing selected entries for the general ledger review.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T130446.123.png) *Click to select the journal entry, then click the* ***Post*** *button* ![Confirmation dialog for posting transactions with report generation options displayed.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-25T130727.340.png) *In the* ***Confirm posting*** *popup, you can configure the post settings. When you’re ready click the* ***Confirm and post*** *button* ## Export PCard transaction data in Wrapbook (PAS) [Authorized](https://help.wrapbook.com/docs/roles-permissions) production administrators can export PCard transaction data in Wrapbook as a CSV or PDF file, allowing for easy integration with external accounting systems and record-keeping purposes. To export a PCard data: 1. In the left-side navigation, click the dropdown menu 2. Select the project that you want to export PCard data for 3. In the left-side navigation, expand the ACCOUNTING menu, then click **PCards** 4. On the *PCards* dashboard, you can export data from either the *All new transactions* tab or the *All journaled transactions* tab. To begin your export from either tab, click the **Export** button. The file will automatically download to your computer and will also be available for future reference in your [Downloads drawer](/v1/docs/my-downloads). The method of identifying a group of documents input to an accounting system together for data flow control purposes; in data processing, a group of items entered a unique alpha and/or numerical identifier and held until processed. Regarding payroll processing, “batch” often denotes a specific department. (General Ledger) Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production. (Journal Entry) An entry directly into the general ledger to correct or adjust other entries, or to record transactions that are not recorded elsewhere. The total of credits and debits will equal zero (i.e., be in balance).