---
title: "Project Setup: Payroll"
slug: "payroll-setup"
tags: ["incentive"]
updated: 2026-06-01T15:05:42Z
published: 2026-06-01T15:05:42Z
canonical: "help.wrapbook.com/payroll-setup"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Project Setup: Payroll

## Overview

On the *Complete payroll setup* page you’ll enter details necessary for Wrapbook to accurately calculate worker pay, taxes, and other withholdings.

## Locked payroll settings

Some of these settings cannot be changed after your first payroll run, so it’s important to review the fields below carefully before saving. Once locked, these settings can only be changed by [contacting Wrapbook Support](/v1/docs/how-to-get-help-using-wrapbook).

**The following project Payroll settings lock permanently once the conditions below are met:**

- *Regular pay period* (weekly, bi-weekly, semi-monthly) — locks once the first worker has been paid
- *Payday* (day of the week) — locks once the first worker has been paid
- *Permitted worker types* (employees, loan outs, contractors) — locks at the first payroll run. Select all applicable worker types before running payroll, as this cannot be changed later
- *Work location address* — locks once any regular payrolls exist for the project

**The following project Payroll settings can still be updated at any time:**

- *Project end date* — can always be extended or shortened, even after payroll has run
- *Contact email address* — never locks

## Estimated Total Project Payroll

- Enter the estimated total of gross wages you expect for the project
- This payroll estimate will be used to help track the progress of your labor costs

## Regular pay period

- Click the dropdown menu to select how workers' hours are recorded and paid: *Weekly, Bi Weekly, Semi Monthly*, or *Other.* If you select *Bi Weekly*, you’ll be prompted to enter the *First pay date*
- In the *Payday* dropdown menu, select the day of the week that workers will be paid on
- For guidance, refer to the [U.S. Department of Labor, Overview of the Regular Rate of Pay Under the Fair Labor Standards Act (FLSA)](https://www.dol.gov/agencies/whd/fact-sheets/56a-regular-rate)

## Shoot days

- If there are different prep/wrap/shoot day line codes for individual workers, you can specify the shoot days here
- When shoot days are added, Wrapbook can automatically determine which cost code to apply to a timecard based on the day’s rate

## Work locations

- For each location where workers will be working, you’ll need to click the **+ Add work location** button and then enter the information required
- In the popup, choose the country: *United States* or *Canada*, and then begin typing the location address in the *Search* field
- Click on the generated result that best matches the location
- It’s important to make sure work locations are accurate. As your Employer of Record, Wrapbook will submit all city and state taxes on your behalf.
- While city and state are sufficient location details in most states. The following states require full addresses for local tax reporting purposes: Kentucky, Ohio, Oregon, and Pennsylvania
- Once the project is created, you’ll be able to add additional work locations as needed

## Non-union meal settings

- When a work location is added to a project, you’ll have the option to assign *Non-union meal settings*
- Click the dropdown menu to select from: *California meal settings, Paid meals,* or *Deductible meals*
  - *California meal settings* **-** Meal breaks are not counted as work time and meal penalties are added when meals are not provided every six hours
  - *Paid meals* **-** Meal breaks are counted as work time
  - *Deductible meals* **-** Meal breaks are not counted as work time

## Production incentives

- If you’ll be applying for production incentives at any of the work locations you’ve added, be sure to choose **Yes**
- When applying for production incentives, you can use the following Wrapbook information if requested. Note that Wrapbook’s official company name is *TakeOne Network Corp*. **Company Name:** TakeOne Network Corp

**EIN:** 82-4462453

**CA ESIN:** 101-6086 9
- To learn more about tax incentives, check out [Wrapbook’s Production Incentive Center](https://www.wrapbook.com/production-incentives).

## Work from home

- If you’re allowing project workers to work from home, be sure to choose **Yes**, and select your *Non-union meal settings* for all work-from-home locations from the dropdown menu

Once you’ve finished entering the information in the *Payroll* section, click the **Save & continue** button.

Generally refers to the end of a day's shooting or the period required for the completion of work by the shooting crew after principal photography.

Legal document used to record employee's hours worked each week.

Serves as a W-2 employer of record for tax purposes while an employee performs work for the client. An employer of record handles payroll processing which includes withholding and remittance of tax deposits. An employer of record is not responsible for the hiring or termination of employees which is the responsibility of the common law employer.