--- title: "Payroll and location management" slug: "payroll-2-1" tags: ["incentive", "meal waiver"] updated: 2026-06-01T15:04:18Z published: 2026-06-01T15:04:18Z canonical: "help.wrapbook.com/payroll-2-1" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # Payroll and location management On the *Complete payroll setup* page you’ll enter details necessary for Wrapbook to accurately calculate worker pay, taxes, and other withholdings. **Notes:** - If your project involves unions, film, or television, the Wrapbook Contracts Team and your Customer Success Manager will configure some project settings to ensure that worker payments are accurate and benefits, including pension and health contributions, are properly handled. - If a project setting is locked and you need help updating it, please contact your Wrapbook Customer Success Manager or the [Support Team](/v1/docs/how-to-get-help-using-wrapbook) for assistance. ## Access Payroll settings > [!NOTE] > Payroll settings are permission based > > To update, your account must have one of the following [roles](/v1/docs/roles-permissions) enabled: > > - Role: *Company Admin, Company Manager, Project Coordinator* > - Custom role with: *Project management* - *Full access, Manage* To access *Payroll* settings: 1. In the left-side navigation, click the dropdown menu 2. In the dropdown menu, select the name of the project that you want to see the settings for 3. In the left-side navigation, click **Project settings** 4. Under *PROJECT SETTINGS*, click **Payroll and location management** If you make any changes to project *Payroll* settings, be sure to click the **Save changes** button before leaving the page. ## Payroll and location management settings options In a project’s *Payroll and location management settings* you can see the following information: ### Estimated total project payroll - This payroll estimate will be used to help track the progress of your labor costs ### Regular pay period - Workers' hours are recorded and paid: *Weekly, Bi Weekly, Semi Monthly*, or *Other* - If *Bi Weekly is selected*, you’ll also see the **First pay date** - For guidance on pay periods, refer to the [U.S. Department of Labor, State Payday Requirements](https://www.dol.gov/agencies/whd/state/payday) ### Payday - This is the day that a worker should receive payment ### Shoot days - If there are different prep/wrap/shoot day line codes for individual workers, you can specify the shoot days here - Configuring shoot days here is required for the *Shoot cost code* field to work when setting up a worker's invitation under [*Job dates & pay*](/v1/docs/adding-job-dates-pay-to-an-invitation#cost-codes-shoot-cost-code) - When shoot days are added, Wrapbook can automatically determine which cost code to apply to a timecard based on the day’s rate ### Work locations - Each location where workers will be working is listed here - It’s important to make sure work locations are accurate. As your Employer of Record (EOR), Wrapbook will submit all city and state taxes on your behalf. - While city and state are sufficient location details in most states, the following states require full addresses for local tax reporting purposes: Kentucky, Ohio, Oregon, and Pennsylvania - If you add a new work location to a project, be sure to [update the worker details](/v1/docs/update-job-details-and-pay-rates) to enable workers to select the new location on their timecards and expense forms ### Non-union meal settings - When a work location is added to a project, you have the option to assign *Non-union meal settings* as either *California meal settings, Paid meals,* or *Deductible meals* - If you’re unsure what each of the options mean, hover your cursor over the info icon to see details ### Production incentives - If you’ll be applying for production incentives at any of the work locations you’ve added, be sure to choose **Yes** - When applying for production incentives, you can use the following Wrapbook information if requested. Note that Wrapbook’s official company name is *TakeOne Network Corp*. **Company Name:** TakeOne Network Corp **EIN:** 82-4462453 **CA ESIN:** 101-6086 9 - To learn more about tax incentives, go to Wrapbook’s [Production Incentive Center](https://www.wrapbook.com/production-incentives). ### Work from home - If you’re allowing project workers to work from home, be sure to choose **Yes**, and select your *Non-union meal settings for all work-from-home locations* from the dropdown menu If you make any changes to the the information in the project’s *Payroll and location management* settings, click the **Save changes** button. ## Locked payroll settings Once you process your first payroll run, the following settings become locked and cannot be edited: - **Project start date** — hard locks at the first payroll run and cannot be changed thereafter - **Pay period interval** (weekly, bi-weekly, semi-monthly) — locks once the first worker has been paid - **Paydays** (day of week, period one, period two) — locks once the first worker has been paid - **Permitted worker types** (employees, loan outs, contractors) — locks at the first payroll run. Wrapbook recommends selecting all applicable worker types before running payroll, as this cannot be changed later. - **Work location / project address** — locks once any regular payrolls exist for the project **What can still be updated at any time:** - **Project end date** — can always be extended or shortened, even after payroll has run - **Contact email address** — never locks If you need to change a locked field, please [contact the Wrapbook Support Team](/v1/docs/how-to-get-help-using-wrapbook). Usually refers to a regular payment, not wages, made to a person who has fulfilled certain conditions of services reached a certain age. A specific retirement plan related to union or guild of the entertainment industry. Refers to the days included in an employee’s weekly salary; typically Sunday through Saturday. The period just prior to filming where planning is completed, sets are built, all necessary props, set dressing, and wardrobe are obtained, etc. Generally refers to the end of a day's shooting or the period required for the completion of work by the shooting crew after principal photography. Legal document used to record employee's hours worked each week. Serves as a W-2 employer of record for tax purposes while an employee performs work for the client. An employer of record handles payroll processing which includes withholding and remittance of tax deposits. An employer of record is not responsible for the hiring or termination of employees which is the responsibility of the common law employer.