---
title: "The Timecards dashboard"
slug: "overview-of-the-timecards-dashboard-utc"
updated: 2026-07-07T18:12:59Z
published: 2026-07-07T18:12:59Z
canonical: "help.wrapbook.com/overview-of-the-timecards-dashboard-utc"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# The Timecards dashboard

> [!NOTE]
> Accessing the Timecards dashboard is permission based.
> 
> To access the Timecards dashboard, your account must have one of the following [roles](/v1/docs/roles-permissions) enabled:
> 
> - **Role:** *Company Admin, Company Manager, or assigned Project Coordinator*
> - **Custom role with:** *Projects, People & Approvals/Project management* - *Full access, or Manage; Payroll & Financials/Timecards - Full access, Create and manage, Approve only, or View only*

## Overview

The new *Timecards* dashboard brings all your project’s submissions, statuses, and approvals into one view, making it easier for you to spot what needs attention first, with clearer labels and sorting that surface pending approvals and exceptions. Filters, tabbed views, and quick actions help you review, approve, or follow up in fewer clicks, so your team moves faster with more confidence.

![Overview of timecards showing worker details, hours, allowances, and payment statuses.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T113847.011.png)

*Example of the Timecards dashboard in the new experience*

## **How to access the Timecards dashboard**

The *Timecards* dashboard is accessible at the project level via:

- The left-side navigation, when a project has been selected from the dropdown menu
- The project dashboard, in the *Timecards* section

### From the left-side navigation

To access the *Timecards* dashboard from the left-side navigation:

1. Click the dropdown menu to select the project
2. In the left-side navigation, click to expand the **Payroll** menu, and then click **Timecards**

### From the project dashboard

To access the *Timecards* dashboard from a project’s dashboard:

1. Click the dropdown menu to select the project
2. On the project dashboard, in the *Timecards* section, click **View timecards**

## **Timecards dashboard elements**

Below is an example of a project’s *Timecards* dashboard:

![Timecard overview showing workers, hours, allowances, and payment statuses for review.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T114743.573.png)

*Example of a project's Timecards dashboard*

The following dashboard elements help you understand the state of a project’s timecards:

### Timecard tabs

You can click the tabs to view:

- ***All timecards*** - See all timecards that have been created for a project
- ***Needs review*** - See timecards that need to be reviewed and approved
- ***Needs my review*** - See timecards that are waiting for *your* review and approval

**You can create tabs** to bookmark [filtered](/v1/docs/overview-of-the-timecards-dashboard-utc#timecards-dashboard-actions) views of timecards by doing the following:

1. On the *Timecards dashboard*, click the **+** icon next to the timecard tabs
2. In the *New view* popup, enter the **Tab name**, and then click the **Create tab** button

- Each view you create appears as a new tab in the timecard section
- Use the [filters](/v1/docs/overview-of-the-timecards-dashboard-utc#timecards-dashboard-actions) to customize the view
- To *rename*, *duplicate*, or *delete* a tab, click the dropdown icon next to it and choose an option

![Timecard overview showing various statuses and options for managing entries.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T115106.695.png)

*Click the* ***+*** *icon*

![A dialog box for creating a new tab with a name input field.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20-%202026-02-03T143914.486.png)

*Enter the T****ab name****, and then click the* ***Create tab*** *button*

![Timecard overview showing IATSE union filter and details of workers' timecards.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20-%202026-02-03T144120.637.png)

*The view you created will be added to the timecard tabs*

![Timecard management interface showing options for IATSE union, including rename and delete.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20-%202026-02-03T144410.292.png)

*Click the dropdown icon next to the tab to Rename, Duplicate or Delete the tab/view*

### Timecard status

Timecards can have any of the following status assigned:

- ***Approved*** - All required approvals are complete. The grid becomes read‑only to general users and the card can move forward in payroll processing or batching
- ***Calculating*** - Wages and penalties have been computed by paymaster tools or calculation services, but the timecard has not been finally approved or paid yet. It’s ready for financial review and batch placement when applicable.⁠[](https://help.wrapbook.com/docs/review-and-approve-timecards)⁠​
- ***Canceled*** - The submission was intentionally withdrawn or voided so it will not proceed in approvals or payroll. Use when the entry should not be processed at all.
- **Declined** - An approver rejected the timecard. It returns to the submitter for changes; resubmission restarts the approval flow.⁠[](https://help.wrapbook.com/docs/review-and-approve-timecards)⁠⁠[](https://help.wrapbook.com/docs/update-a-submitted-timecard)⁠​
- ***Draft*** - The timecard is being edited and hasn’t been submitted into any approval or paymaster flow yet. Edits do not notify approvers
- ***Invalid -*** Something on the timecard is missing or does not match requirements, so it cannot be processed yet. [Update the timecard](/v1/docs/how-to-update-a-project-workers-timecard-utc) to fix the issue, then try again.
- ***Paid*** - The payable has been processed and funds have been disbursed. The timecard is immutable except via reversal workflows.
- ***Pending*** - The timecard is awaiting action. This commonly means waiting on an approver or paymaster step based on the project’s workflow configuration.
- ***Submitted*** - The worker or production administrator has sent the timecard for review. It enters the approval queue and can be approved or declined. Updating it may restart approvals.

### Timecards grid

The timecards grid contains the following headers:

- ***Worker*** - The person the timecard belongs to. Shows the worker’s name so you can find and manage the right card.
- ***Week ending*** - The workweek the timecard covers, keyed to the worker’s workweek configuration. Used for grouping and filtering submissions.
- ***Days / Hours*** - A quick tally of days worked and total hours for the selected week, derived from the in‑out times entered on the timecard
- ***Allowances*** - Sum of additional items attached to the timecard such as kit fees, mileage, per diem, or expenses for that week
- ***Gross -*** The gross wages total for the timecard (before taxes and deductions), including standard and non‑standard earnings
- ***Timecard status*** **-** The current lifecycle state of the timecard (for example *Draft, Submitted, Approved, Paid*), which drives what actions are available⁠[](https://help.wrapbook.com/docs/review-and-approve-timecards)⁠
- ***Batch*** - The payroll batch this timecard is assigned to, if any. Batches are used to organize timecards for processing and funding.⁠[](https://www.notion.so/Universal-Timecard-In-Out-Times-Wages-Coding-in-Grid-1dffdd08fcdc80f0bb3ec9df45155eea?pvs=53)⁠​
- ***Batch status*** - The processing state of the associated payroll batch (for example *Draft, Calculate, Post, Funding*) indicating how close it is to payment[](https://help.wrapbook.com/docs/payroll-status-and-funding-process)⁠​
- ***Payments*** - Payment progress for the worker tied to this timecard, such as whether funds have been issued or are pending within the payroll run
- ***Department*** - The department the worker is coded to for this project, useful for review, routing, and cost tracking[](https://help.wrapbook.com/docs/create-a-worker-timecard)
- ***Job title / Union*** - The job classification and guild/union affiliation used for correct rates, benefits, and calculations
- ***Created on*** - The date the timecard submission was created, used for audit history and queue management

## Timecards dashboard actions

From the timecards dashboard, you can take the following actions:

- **Add an allowance** - Click the **+** **Add allowance** button
- **Create a timecard** - Click **+ Create timecard** button
- **Search for timecards** - Use the search bar to find timecards by name, job title, or department
- **Filter the list of timecards** - Click the filter button to limit the list of timecards by
  - *Batch status*
  - *Department*
  - *Gross*
  - *Issue*
  - *Payment*
  - *Timecard status*
  - *Union*
  - *Week ending*
- **Go to a worker’s profile** - Click on the worker’s name
- **Go to a worker’s timecards page** - Click the **View** button next to their name
- **Bulk select timecards submissions** - Click the **checkboxes** to select timecard submissions, and then click the **Action** button at the bottom of the dashboard to take any of the following bulk actions:
  - *Approve timecards*
  - *Add to batch*
  - *Create new batch*
  - *Export PDF*
  - *Export CSV*
  - *Export Audit Log*
  - *Export Hot Budget*
  - *Export Hot Budget (with headers)*

Person responsible for processing payroll data to produce employee paychecks and reports; an individual who calculates inputs and processes payroll and is knowledgeable about the various union and guild requirements in their respective jurisdictions.

The method of identifying a group of documents input to an accounting system together for data flow control purposes; in data processing, a group of items entered a unique alpha and/or numerical identifier and held until processed. Regarding payroll processing, “batch” often denotes a specific department.

Something that cannot be changed or modified after it has been created. It's often used to describe

- Data or records that cannot be altered once they've been created
- Information that serves as an audit trail or historical record

Under the US Department of Labor, Fair Labor Standards Act, a fixed and recurring period of 168 hours — 7 consecutive 24-hour periods. All hours worked during that fixed period are tallied to determine if the employee has exceeded 40 hours.

By default, Wrapbook establishes a worker's workweek as starting on their first day of employment on the project. This is called a dynamic workweek because not all project workers will necessarily have the same workweek configuration.

Payment of anticipated daily living expenses to Cast and Crew on location.

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.