--- title: "About Startwork" slug: "about-startwork" tags: ["do we need to notify worker", "doc", "docs", "paperwork", "reach out to the worker", "reassigned", "start paperwork", "worker be notified", "worker get notified"] updated: 2026-07-07T18:01:20Z published: 2026-07-07T18:01:20Z canonical: "help.wrapbook.com/about-startwork" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # About Startwork ## Overview Startwork documents are essential files needed to hire workers and ensure compliance with legal and production requirements. These include both mandatory documents (like tax forms) and production-specific documents (like NDAs and crew deal memos). ## Access Startwork > [!NOTE] > Startwork is permission based > > To update, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled: > > - Role: *Company Admin, Company Manager, Project Coordinator* > - Custom role with: *Worker hiring and startwork - Full access, Project access only* To access *Startwor*k: 1. In the left-side navigation, click the dropdown menu 2. In the dropdown menu, select **All projects** 3. In the left-side navigation, click **Startwork** ## Startwork actions Below is a list of actions you can take to manage startwork in Wrapbook: - [See the startwork that’s been added to your company](/v1/docs/onboarding-startwork-dashboard) - [Create startwork](/v1/docs/create-startwork) - [Edit startwork](/v1/docs/edit-startwork) - [Use smart fields](/v1/docs/onboarding-smart-fields) - [Use text fields, checkboxes, and radio buttons](/v1/docs/text-fields-checkboxes-and-radio-buttons) - [Add electronic signature lines](/v1/docs/electronic-signature-lines) - [Add a production logo to startwork](/v1/docs/logos) - [Create startwork packets](/v1/docs/create-a-startwork-packet) - [Manually collect startwork](/v1/docs/how-to-onboard-a-worker-whos-unable-to-digitally-sign-their-startwork-in-wrapbook) ## Startwork FAQ To help you understand the *Startwork* features in Wrapboo*k*, we’ve put together this list of frequently-asked questions. Click the arrow next to a question to see the answer. #### What is *startwork*? Startwork documents are essential files needed to hire workers and ensure compliance with legal and production requirements. These include both mandatory documents (like tax forms) and production-specific documents (like NDAs and crew deal memos). #### What are smart fields? Smart fields are dynamic fields in startwork that automatically populate with worker and company information, reducing manual entry and ensuring accuracy. #### How are government-mandated forms handled? Forms like I-9 and W-4 are automatically assigned to workers when they join a project. The worker will be required to complete these forms before they can be added to payroll. #### What if a worker or their agent prefers to complete paper versions of tax forms? While Wrapbook makes it easy to collect worker payment information and tax documents digitally, sometimes workers or their agent will prefer to work with paper documents. In these cases you can: 1. [Invite the worker to the project.](/v1/docs/how-to-invite-workers-to-a-project) When paper forms will be used, you can skip *Step 4 Assign Startwork*. 2. Collect their completed paper Forms W-4, W-9, and I-9 3. Create digital copies of each form with a document scanner and then [add them to the project’s Documents](/v1/docs/add-a-project-document) 4. Notify your paymaster via email once you’ve uploaded the documents #### Where can I find more templates for memos, agreements, and contracts commonly used in the production industry? Wrapbook provides a library of **templates** for: - [Film & TV](https://www.wrapbook.com/templates?industry=Film+%26+TV) - [Commercials & Music Videos](https://www.wrapbook.com/templates?industry=Commercial+%26+Music+Video) - [Unscripted](https://www.wrapbook.com/templates?industry=Unscripted) - [Live events](https://www.wrapbook.com/templates?industry=Live+Events) - [Specialty content](https://www.wrapbook.com/templates?industry=Specialty+Content) [Click here to access all available templates.](https://www.wrapbook.com/templates) In the Wrapbook’s template library, you can download common **employer templates**, including: - [Certificate of Engagement](https://www.wrapbook.com/resources/certificate-of-engagement) - [FTV Participation Agreement](https://www.wrapbook.com/resources/participation-agreement-checklist) - [Actor/Employment Agreement (Non-union)](https://www.wrapbook.com/resources/actor-employment-agreement-non-union) - [Actor/Employment Agreement (Loan-out for SAG Actor)](https://www.wrapbook.com/resources/actor-employment-agreement-non-union) - [Extra Agreement](https://www.wrapbook.com/resources/extra-agreement) Wrapbook also provides **government forms** for productions including: - [Child Performer Permit](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=child-performer-permit) - [Employment Forms](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=employment-forms) - [Essentials](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=essentials) - [Film Permit](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=film-permit) - [Incorporation Documents](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=incorporation-documents) - [Production Incentives](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=production-incentives) - [Sexual Harassment Prevention](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=sexual-harassment-prevention) - [Startwork](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=startwork) - [Tax Form](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=tax-forms) - [Tax Incentive](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=tax-incentive) - [Tax Withholding](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=tax-withholding) - [Unemployment Insurance](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=unemployment-insurance) - [Wage Reporting](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=wage-reporting) - [Wage Theft Prevention](https://www.wrapbook.com/production-incentives/government-forms?govt-form-tags=wage-theft-prevention) [Click here to access all available government forms.](https://www.wrapbook.com/production-incentives/government-forms) #### How do I edit the Crew Deal Memo and other Wrapbook startwork templates? In order to edit a startwork template like the Crew Deal Memo, you’ll need to duplicate it first, and then edit the copy. [Click here to see step-by-step instructions on how to edit a Wrapbook startwork template.](/v1/docs/create-startwork#startwork-creation-methods) #### What happens when a startwork approval workflow is changed? When you make changes to an existing startwork approval workflow, alerts will tell you: - What startwork documents have been affected - Any options you have for updating them further Be sure to pay attention to the specific alerts that display, as your options will differ based on if you’re: - Adding new approvers, or - Replacing or removing approvers **Adding new approvers** When **adding** new approvers: - You’ll be required to manually add the new signature fields to each document - Once this is done, the new approvers will be applied on any unsigned documents that have already been issued to workers and all newly issued startwork **Replacing or removing approvers** When **replacing or removing** approvers: - The signature and smart fields will be automatically updated ![Instructions for editing approval workflow affecting multiple Startwork documents and signature fields.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled%20-%202026-01-23T120116.470.png) *Alert displayed when a startwork approval workflow is in the process of being updated* ![Notification about required signature fields for approvers in a document workflow.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-01-23T120347.001.png) *Example of an alert displayed when startwork documents in an approval workflow require new signature fields* ![Warning message indicating missing approver signatures required for document publishing.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-01-23T120842.421.png) *Example alert shown on individual Startwork documents in an approval workflow when new approver signature fields are required* #### How do changes to startwork approval workflows impact documents assigned to project workers? The table below shows how updates to a startwork approval workflow impact documents already assigned to project workers. | **Document Status** | **What Happens** | | --- | --- | | **Assigned to workers, but not yet signed** | - You’ll see an alert if new approvers are added - You’ll be prompted to add new approver signature fields to each document - Once added, the new approvers automatically apply to all **unsigned** documents | | **Signed by worker, but not yet approved** | - Once a worker signs, you **can’t** edit approvers on that document - If a new required approver is added, you’ll need to **void** the signed document and reissue it with the updated approvers - If an approver is **replaced** while their approval is still pending, the system removes the old pending approval request and assigns it to the new approver so the workflow can continue - If the replaced approver had **already approved**, that approval stays valid and the workflow continues | | **Signed and approved** | - Fully signed and approved documents stay approved — no changes are needed | For more information about configuring and using startwork approval workflows in Wrapbook, see [Approval workflows](/v1/docs/approval-workflows). For more information about adding startwork approval signatures see [Electronic signature lines](/v1/docs/electronic-signature-lines). #### If a doc gets reassigned to a worker, does the worker get notified by Wrapbook? Or do we need to reach out to the worker? Documents typically get reassigned to workers in these scenarios: 1. **When startwork documents have issues or are updated** - If a document needs to be [revised](/v1/docs/edit-startwork) after being [signed](/v1/docs/electronic-signature-lines), it may need to be unassigned and then reassigned to the worker. This requires the worker to sign again. 2. **When approval workflows change** - If an [approval workflow](/v1/docs/approval-workflows) is added or modified after a worker has already signed documents, the affected documents may need to be reassigned for the new workflow to take effect. 3. **When document fields or content are updated** - If [smart fields](/v1/docs/onboarding-smart-fields) or other document content needs to be changed (like updating company information), documents may need to be unassigned and reassigned to reflect the updated information. **Important notes:** - When documents are reassigned, workers will need to re-sign the documents - The worker will receive a notification from Wrapbook when documents are reassigned to them - Any previous signatures are typically lost when documents are unassigned and reassigned #### A rehired worker is being prompted for a full new I-9 even though their original is valid. Is this correct? Yes, if the worker completed their original I-9 before March 17, 2025 (using Wrapbook's previous I-9 experience), they will be prompted for a new I-9 when rehired. This is a one-time migration to the updated experience. The worker will need to complete Section 1 again and have an admin complete Section 2. #### The worker's employment authorization (EAD, visa, etc.) has expired since their original I-9. What do we do? The worker must reverify by providing a new, unexpired document from List A or List C. Use the reverification section of Supplement B. #### Can I complete Supplement B on behalf of the worker? No. Section 1 (which is carried over from the original I-9) must reflect what the worker attested to. For Supplement B specifically, the employer or authorized representative completes the reverification/rehire section — the worker does not need to take action unless their documents have expired. A written script filmed to be distributed as a film, movie, feature, motion picture, television pilot, television series, mini-series, movie of the week, commercial, documentary, etc. The people who perform all the technical and production jobs behind the camera. A form to verify the identity and employment authorization of individuals hired for employment in the United States Federal tax withholding form completed at time of initial hiring for tax calculation purposes. Person responsible for processing payroll data to produce employee paychecks and reports; an individual who calculates inputs and processes payroll and is knowledgeable about the various union and guild requirements in their respective jurisdictions.