---
title: "Merging duplicate vendors"
slug: "merging-duplicate-vendors"
updated: 2026-05-14T17:09:23Z
published: 2026-05-14T17:09:23Z
canonical: "help.wrapbook.com/merging-duplicate-vendors"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Merging duplicate vendors

> [!NOTE]
> This help article is related to Cost tracking
> 
> - In Wrapbook, production accountants and administrators can manage accounting tasks using either [Cost tracking](/v1/docs/about-cost-tracking) or the [Production Accounting Suite](/v1/docs/about-production-accounting)
> - To understand the differences, [click here](https://help.wrapbook.com/v1/docs/en/about-production-accounting#whats-the-difference-between-production-accounting-and-cost-tracking)

> [!NOTE]
> Merging vendors in Cost tracking is permission based
> 
> To merge vendors in *Cost tracking*, your account must have one of the following [roles](/v1/docs/roles-permissions) enabled:
> 
> - Role: *Company Admin, Company Manager*
> - Custom role with: *Accounting & Cost Tracking:* *Vendors - Full access*

## Overview

If your company has the same vendor entered more than once, you can use the vendor merge tool to combine them into a single record. Merging preserves all linked invoices, payment history, and W-9 documents for both vendors — no data is lost. This is useful for cleaning up your vendor list before tax season or when you notice duplicate records that were created at different points in time.

## How to merge duplicate vendors

Use these steps to merge duplicate vendors:

1. Go to your company’s [Vendors dashboard](/v1/docs/vendors-dashboard)
2. Click the **Merge duplicate vendors** button in the top-right corner of the *Vendors* dashboard
3. On the *Merge duplicate vendors* page, use the *Search* bars under *Vendor 1* and *Vendor 2* to find and select the two vendors that you want to merge, then click the **Continue** button
4. On the *Select the information to keep* page, review each field where the two vendor records differ. Click to choose the version you want to keep, then click **Continue**.
  - Where both vendors have identical information, Wrapbook will note this and no selection is needed
  - If both vendors have an empty or blank field, you don't need to make a selection for that field
5. *In the Confirm vendor merge* popup, review the information that you’ve chosen to keep. If it looks correct, click the **Continue** button.
  - Merging vendors is permanent and cannot be reversed. Make sure to review the confirmation summary carefully before clicking *Continue* button. If you need to un-merge vendors, please [contact the Wrapbook Support Team](/v1/docs/how-to-get-help-using-wrapbook) for assistance.
  - If you need to adjust the information you chose to keep on the previous page, click the **Back** button

**What happens next:**

- After merging, you'll be taken to the updated [vendor's detail page](/v1/docs/vendors-dashboard#see-an-overview-of-vendor-details)
- A confirmation banner will appear

![List of vendors with details including addresses, emails, and transaction counts.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-05-14T100852.135.png)

*Click the* ***Merge duplicate vendors*** *button*

![Merging duplicate vendors with input fields for vendor names and a continue button.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-23T134735.281 (1).png)

*Click the* ***Search bars*** *under Vendor 1 and Vendor 2, then search for and select the two vendors you want to merge*

![Form to select vendor information, including address and bank account details for merging.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-23T134920.789 (1).png)

*Compare the two vendor records, then select the details you want to keep. When you’re ready, click* ***Review****.*

![Confirmation dialog for merging vendor details, including company name and contact information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-23T135015.417 (1).png)

Review the information to be included for the vendor once merged, then click the ***Merge duplicate vendors*** button

## FAQ

To help you manage duplicate vendors in [Cost tracking](/v1/docs/about-cost-tracking), we’ve put together this list of frequently-asked questions.

Click the arrow next to a question to see the answer.

#### Can I merge two vendors that both come from my accounting integration?

No. You can only merge one integration-managed vendor with one Wrapbook-managed vendor. If you try to merge two integration-managed vendors, you'll receive an error. To resolve duplicate vendors that both exist in your accounting system, update them directly in your external accounting system (integration) so the changes sync to Wrapbook.

#### What happens to the invoices and payment history from both vendors after the merge?

All invoices and payment history from both vendor records are preserved and linked to the merged record. Nothing is deleted.

#### Can I undo a merge?

No — merges are permanent and cannot be reversed from within Wrapbook. If you need to undo a merge, [contact the Wrapbook Support Team](/v1/docs/how-to-get-help-using-wrapbook).

#### Why are some fields greyed out and pre-selected on the merge screen?

Fields from your [integration](/v1/docs/accounting-integrations)-managed vendor are controlled by your accounting integration and can't be edited in Wrapbook. Those fields will automatically carry over to the merged record. To change them, update the vendor in your external accounting system (integration) and let the changes sync.

#### Can I merge more than two vendors at once?

Not at this time. The merge tool supports combining two vendors at a time. If you have a large number of duplicates to clean up, [contact the Wrapbook Support Team](/v1/docs/how-to-get-help-using-wrapbook) for assistance.

A company or individual providing a product or service.