---
title: "Relieving PO in Cost tracking"
slug: "mark-a-po-as-paid"
updated: 2025-12-19T20:10:31Z
published: 2025-12-19T20:10:31Z
canonical: "help.wrapbook.com/mark-a-po-as-paid"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Relieving PO in Cost tracking

> [!NOTE]
> This help article is related to [*Cost tracking*](/v1/docs/about-cost-tracking)
> 
> In Wrapbook, production accountants and administrators can manage POs using either [*Cost tracking*](/v1/docs/about-cost-tracking) or the [*Production Accounting Suite*](/v1/docs/about-production-accounting).
> 
> - [Click here to see how POs work with PAS](/v1/docs/purchase-orders-pas)

> [!NOTE]
> *POs* are permission based
> 
> To update invoices attached to *POs* in [Cost tracking](/v1/docs/about-cost-tracking), your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Company Manager, or Project Coordinator*
> - Custom role with:
>   - *Accounting & Cost Tracking* / *Purchase orders* - *Full access*, *Manage*, *Approve only*, or *View only*

## Overview

Purchase order relief is a process that allows you to associate a payables invoice with existing POs, and track how much of the POs have been fulfilled. Relieving POs in Wrapbook helps you monitor which portions of a PO have been paid for through invoices in payables.

When a payables invoice has open POs, you'll see an alert that says *Relieve open POs for this vendor* with a number showing how many open POs there are.

The PO relief process enables you to:

- Link invoices in payables to their corresponding POs
- Track how much of each PO has been paid
- Maintain visibility of remaining balances on partially fulfilled POs
- Properly document the connection between approved purchases and actual payments

![Invoice details for Stillwater VFX Inc, including amount and due dates.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-14T155449.277.png)

*Example of an invoice in payables with an alert about open POs*

## How to relieve a PO in a payables invoice

To relieve open POs associated with a payables invoice:

1. In the left-side navigation, click the dropdown menu to select the project that you want to relieve POs for
2. In the left-side navigation, click to expand the **Cost tracking** menu, and then click **Invoices**
3. On the project’s *Invoices* dashboard, click the Invoice # that you want to relieve a PO for
4. Click **Relieve open POs for this vendor**
5. Click the checkboxes to select the line item(s) that corresponds to the PO you want to relieve. If you want to partially relieve an open PO, you can enter the amount in the *Apply amount* column
6. Click the **Relieve** button

After you click the *Relieve* button, the system will automatically update the relieved amount on the PO and link the payables invoice to the PO in the system.

## How to view relieved purchase order lines

After relieving a PO, you may need to review the PO lines and how they’ve been adjusted. You can do this in Cost tracking from either:

- The purchase order
- The payables invoice

### From the purchase order

1. In the left-side navigation, select the project that contains the PO that you want to review lines for
2. In the left-side navigation, expand the **Cost tracking** menu and click **Purchase orders**
3. Click on the PO# that you want to review
4. Scroll to the line items section
5. Relieved lines will display:
  - The relieved amount
  - The remaining available balance
  - The linked payables invoice(s)
6. You can see the relief details including the specific invoices associated with a line, by clicking the three dots and selecting **View details** to open a panel where you can review the information and click on the payables invoice number to open it.

![Purchase order details showing total, vendor, and invoice status for VFX services.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-14T161442.843.png)

*You can click the Invoice # next to relieved POs to see the details*

### From the payables invoice

1. In the left-side navigation, select the project that contains the PO that you want to review lines for
2. In the left-side navigation, expand the **Cost tracking** menu and click I**nvoices**
3. On the payables *Invoices* dashboard, click on the *Invoice #* that you want to review the associated PO lines for
4. Under *Invoice details*, you can see the PO#s and details

![Invoice details for Stillwater VFX Inc, including amounts and services rendered.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-14T161716.570.png)

*You can click* ***Relieve open POs for this vendor****, and then scroll down to Invoice details to see relieved POs*

(Purchase Order) A financial document committing the production to expenditure.

Purchase order (PO) lines are distinct line items on a purchase order that specifies a good or service, its description, quantity or unit detail, account coding, and amount. Each PO line maintains its own balance that can be fully or partially relieved by accounts payable invoices.