---
title: "About journal entries (PAS)"
slug: "about-journal-entries-pas"
updated: 2026-07-07T18:58:52Z
published: 2026-07-07T18:58:52Z
canonical: "help.wrapbook.com/about-journal-entries-pas"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# About journal entries (PAS)

## Overview

*Journal entries* (JEs) are used to capture transactions that aren't specifically related to vendor invoices or payroll, such as initial project funding or bank fees. While JEs can have vendors attached, this is optional, unlike AP invoices where a vendor is required.

When mistakes occur, production accountants can reverse JEs to correct errors without deleting or altering the original entries, which helps maintain the integrity of financial records.

In Wrapbook’s *Production Accounting Suite* (PAS), JEs contain the following information:

- A date of the transaction
- At least two accounts affected (debit and credit entries)
- The amounts involved
- A description explaining the transaction

## Access JEs

> [!NOTE]
> Accessing JEs in PAS is permission based
> 
> To access JEs, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Journal entries - Full access, Create and manage, View only*

To access JEs:

1. In the left-side navigation, click the dropdown menu
2. In the dropdown menu, select the project that you want to view JEs for
3. In the left-side navigation expand the **ACCOUNTING** menu, and then click **Journal entries**

## Using the Journal entries dashboard

On a project’s *Journal entries* dashboard, the JEs are listed by their transaction number in the *Trans. #* column along with the following details:

- *Trans. #* - Transaction number auto-generated by Wrapbook
- *Transaction type* - *JE* (journal entry), *PX* (PCard), or *PC* (petty cash)
- *JE #* - User generated, alpha-numeric field required to save any new transaction (20 character limit)
- *Vendor* - Vendor associated with the JE
- *Description* - Transaction header description (Example: *May 2023 AMEX Bill*)
- *Period or Effective date* - The date that the transaction will be reflected in your balances
- *Amount* - Sum total of all positive amounts for every detail row connected to the transaction
- *Post status* - Either *Draft*, *Unsaved changes,* *Unposted*, or *Posted*
- *Posted date* - Posted date will populate after posting the entry to the GL

On the dashboard you can:

- **View JE transaction details** - Click on a link (the link will either be - - or a number) to see the *JE transaction* record
- **Search JEs** - Use the *Search* bar to find specific JEs
- **Filter JEs -** Click the **Post status** button to filter options to narrow your search. You can filter by *Draft, Unsaved changes, Unposted*, and *Posted.*

### JE status

On the *Journal entries* dashboard, each JE will have a status of either:

- *Draft* - When a JE is first created and saved, it becomes a draft transaction that can still be edited
- *Unsaved changes* - When changes to a JE are made but haven’t been saved
- *Unposted* - After the JE is balanced (total equals $0) and saved, it becomes an unposted transaction
- *Posted* - Once the transaction is posted, certain fields become locked and the entry is added to the General Ledger (GL)
- *Reversed* - Used for cancelling posted JEs

## JE actions

From the *Journal entries* dashboard you can:

- [Create JEs](https://wrapbook.us.document360.io/docs/create-a-je-pas)
- [Edit, duplicate, or delete JEs](https://wrapbook.us.document360.io/docs/edit-delete-or-duplicate-a-je-pas)
- [Post JEs](https://wrapbook.us.document360.io/docs/post-je-transactions-pas)
- [Reverse JEs](https://wrapbook.us.document360.io/docs/reverse-jes-pas)
- [Export JEs](/v1/docs/journal-entry-exports-pas)

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables

If an employee needs to purchase cash items on behalf of the project, they are issued a cash advance, or petty cash, to use for this purpose. They are responsible for providing receipts for any purchases and for returning any unspent cash up to the full amount of the advance upon completion.Purchasing cards have nearly eliminated the need for petty cash.

Recording entries to the general ledger in the computer accounting system.

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

(General Ledger) Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.