---
title: "How to use the Web view of the General Ledger"
slug: "how-to-use-the-web-view-of-the-general-ledger"
updated: 2026-07-07T19:06:42Z
published: 2026-07-07T19:06:42Z
canonical: "help.wrapbook.com/how-to-use-the-web-view-of-the-general-ledger"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to use the Web view of the General Ledger

## Overview

The *Web* view of the *General Ledger (GL)* in Wrapbook is an interactive, real-time ledger interface within the [Production Accounting Suite (PAS)](/v1/docs/about-production-accounting) that allows authorized company team members to view, filter, and analyze posted transactional activity directly in the browser.

Unlike the [General Ledger Report](/v1/docs/general-ledger-reports-pas), which is designed for generating downloadable PDF or CSV exports for formal reporting and sharing, the *Web* view is built for day-to-day operational review and workflow management.

In the *Web* view of the GL you can:

- Dynamically filter transactions
- Review line-level details
- Identify and manage distribution updates more efficiently without generating a report file.

## GL Web view filters

In the *Web* view of the GL, you can use the **Search** bar and the **filters** to limit your view to specific types of distribution lines.

****Click the arrow to see the complete list of filters****

| **Filter** | **Description** |
| --- | --- |
| **1099** | Select transactions that have been assigned a US tax form 1099 tax code. |
| **Account range** | Select the line numbers for the accounts to be displayed |
| **Account type** | Filter by account classification: Asset, Liability, Expense, Income, or Equity. |
| **Amount** | Filter transactions based on their individual dollar amounts. |
| **Asset** | Choose whether to show transactions related to production assets. |
| **Bank** | Filter transactions associated with a specific bank account. |
| **Cancelled** | Choose whether to Include (default), Exclude, or show Only cancelled transactions. |
| **Eff date** | Filter transactions based on the transaction date (start and end date range). |
| **FF1** | Select from your customized Free Fields |
| **Include starting/ending balances** | Check to display the starting and ending balances for the selected period range. |
| **LO** | Filter by work location tag. |
| **Paid AP invoices** | Filter to show *Accounts Payable* invoices that have been paid. |
| **Pmt** | Filter by specific vendor payment reference numbers. |
| **Pmt date** | Filter by specific date of vendor payment. |
| **PO** | Select a range of purchase orders based on their reference number. |
| **Post date** | Filter transactions based on when they were posted to the General Ledger. |
| **PRD** | Filter by production or episode tag. |
| **Ref** | Filter by reference number. |
| **SET** | Filter by set tag. |
| **Specific accounts** | Select individual account codes instead of a numeric range. |
| **Transaction status** | Filter by Posted (default), Unposted, or All statuses. |
| **Trx** | Select a range of transactions based on their reference number. |
| **Trx date** | Select the date range of transactions to display |
| **Type** | Filter by transaction category: Accounts Payable (AP), Distribution Changes (DC), Journal Entry (JE), Payroll (PR), Vendor Payment (VP), Open Purchase Order (Open PO), Petty Cash (PC), and PCard (PX). |
| **V1099** | Select vendors with US tax form 1099 status. |
| **Vendor** | Select specific vendors to include in the report. Vendors must be added on the *Vendors* page before they appear as options. |

![General ledger interface displaying transaction details and filter options for financial records.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145322.392.png)

*In the GL web view, you can use the* *Search* *bar and* *filters* *to find the distribution lines that you want to update.*

## How to make bulk edits to the General Ledger - Web view

1. In the left-side dropdown menu, select the project that the GL belongs to
2. In the left-side navigation, expand the ACCOUNTING menu, and then click **Accounting reports**
3. Next to *General ledger*, click the **Web** button
4. In the GL Web view, you can use the **Search** bar and **filters** to find the distribution lines that you want to update
5. Click the **checkboxes** to select the distribution lines that you want to bulk edit, and then click the **Bulk edit** button at the bottom of the GL
6. In the *Bulk edit* popup, click the dropdown menu next to **Change** to select what you want to update in the distribution lines. Then click the box next to it to select the change to be made.
7. When you’re ready, click the **Apply** button

**After you click Apply:**

- Wrapbook updates the selected distribution lines immediately in the GL
- The changes are reflected in real time in the *Web* view of the GL, allowing you to review the updated account coding, tags, or other modified fields directly on screen
- You can enable the *Type* filter: **DC**, to see the distribution update activity in the ledger results
- These updates impact reporting going forward, meaning any newly generated [*General Ledger Reports*](/v1/docs/general-ledger-reports-pas), [*Trial Balance Reports*](/v1/docs/trial-balance-reports-pas), or [Cost Reports](/v1/docs/cost-reports-pas) will reflect the revised distribution details

![General ledger interface displaying transaction details and filter options for financial records.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145322.392.png)

*In the GL web view, you can use the* *Search* *bar and* ***filters*** *to find the distribution lines that you want to update*

![General ledger displaying transaction details, including account descriptions and transaction types.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145712.157.png)

*Click the* *checkboxes* *to select the distribution lines that you want to bulk edit, and then click the* ***Bulk edit*** *button at the bottom of the GL*

![Bulk edit interface showing changes from ACCT to 1099 for selected rows.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145947.783.png)

*In the Bulk edit popup, click the dropdown menu next to Change to select what you want to update in the distribution lines. Then click the box next to it to select the change to be made. When you’re ready, click the* *Apply* *button.*

## Important considerations when using the GL Web view

While working in the Web view of the GL, it’s important to be aware of the following:

### The Web view reflects live ledger data

The *Web* view displays real-time transactional activity. Any distribution changes you apply will immediately impact how transactions appear in:

- [*General Ledger Reports*](/v1/docs/general-ledger-reports-pas)
- [*Trial Balance Reports*](/v1/docs/trial-balance-reports-pas)
- [*Cost Reports*](/v1/docs/cost-reports-pas)

If you’re working mid-close or mid-reporting cycle, be sure you understand how bulk edits will affect downstream reporting.

### Distribution edits do not change source transaction amounts

Bulk edits in the GL update distribution coding (such as account, tags, or other distribution fields), but they do not change:

- The original transaction amount
- The vendor
- The transaction type
- The underlying AP invoice, Payroll, JE, or Vendor Payment record

If you need to modify the original transaction itself, you must do so from its source module (for example: *AP invoices*, *Journal entries*, *Payroll*, etc.).

### Use filters strategically before bulk editing

Before applying bulk edits:

- Narrow your results using *Effective date, Transaction type,* or *ACCT*
- Confirm that *Transaction status* is set appropriately (for example, *Posted* vs *All statuses*)
- Display distribution changes by applying the *Type* filter: **DC** to review prior updates

This helps prevent unintended edits across periods, vendors, or account ranges.

### Review distribution changes for audit clarity

If you're performing reclasses or correcting coding:

- Apply the *Type* filter: **DC** to see historical distribution updates
- Review credit entries using *TxCR* when validating balancing entries
- Confirm totals before and after edits to ensure accounts remain balanced

This is especially important during:

- Period close
- Audit prep
- Budget vs actual review
- Tax incentive or cost certification workflows

### Web view vs. GL Report: when to use each

Use the *Web* view when you need to:

- Investigate transactions
- Reclass or correct distributions
- Perform operational clean-up
- Review activity quickly without exporting

Use the *General Ledger Report* when you need to:

- Generate a formal deliverable
- Share reports with production, studio, or auditors
- Export to PDF or CSV
- Archive period activity

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

(General Ledger) Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

An IRS form by which specific income (such as non-employee compensation, royalties, etc.) is reported to the federal government. Equivalent to a W-2 for independent contractors where remuneration is not being paid by the employer.

Items that have been purchased or made that have value (typically $200+); these items are tagged by the Production Accountant to be sold (or given away) at the end of the production period, typically at 50% of original purchase price. Often, assets are stored for continuity purposes in anticipation of re-shoots, additional episodic series use, etc.

Places or properties used on a project (as opposed to a stage or backlot). If using the inside of the structure, this is called an Interior (Int). If filming outside, this is called Exterior (Ext).

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables

A company or individual providing a product or service.

(Purchase Order) A financial document committing the production to expenditure.