---
title: "Update a project worker’s timecard"
slug: "how-to-update-a-project-workers-timecard-utc"
updated: 2026-05-14T22:53:52Z
published: 2026-05-14T22:53:52Z
canonical: "help.wrapbook.com/how-to-update-a-project-workers-timecard-utc"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Update a project worker’s timecard

> [!NOTE]
> Updating a project worker’s timecard is permission based.
> 
> To update a project worker’s timecard, your account must have one of the following [roles](/v1/docs/roles-permissions) enabled:
> 
> - **Role:** *Company Admin, Company Manager, or assigned Project Coordinator*
> - **Custom role with:** *Projects, People & Approvals/Project management* - *Full access, or Manage; Payroll & Financials/Timecards - Full access, or Create and manage*

## Overview

While you can update a project worker’s timecards at any time, it’s important to note the following:

✅ You can update timecards, including editing in-out times and adding or updating allowances when the timecard has a status of either *Draft* or *Submitted*

✅ You can add allowances to timecards that already have approvals or have been paid

🚫 You cannot add new shifts to a *Paid* timecard

➡️ If you need to add a shift to workweek that has already been paid, you can [create a new timecard for the shift](/v1/docs/how-to-create-a-timecard-for-a-project-worker-utc). Note that the new timecard must be for *different days*—it can’t cover the same days already included on the existing approved timecard for that week.

## How to update a project worker’s time worked

1. At the top of the worker’s timecards page, click the dropdown menu to select the end date of the workweek that you want to update
2. In the *Wages* grid, click the cells that need updating
  - If the worker has more than one rate, you can click the cells in the *Deal* column to select which rate to apply
3. When you’re done, click the **Recalculate** button at the top of the page

![Timecard details for Trey Sipes, including dates, hours, and payment information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T151524.022.png)

*Click the dropdown menu to select the end date of the workweek*

![Wage details including hours, breakage, and total for each day of the week.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T151721.034.png)

*In the Wages grid, click on the cells you want to update*

![Timecard details for Trey Sipes, including hours worked and payment status.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T151926.795.png)

*When you’re done, click the* ***Recalculate*** *button*

## How to update the allowances

1. At the top of the worker’s timecards page, click the dropdown menu to select the end date of the workweek that you want to update
2. Scroll down to the *Allowances* section of the project worker’s timecard
3. In the *Allowances* grid, you can:
  - Update an existing allowance by clicking on the cells and entering your changes
  - Add an allowance by clicking an empty cell in the *Allowance* column, making your selection, and then entering the details

![Timecard details for Trey Sipes, including dates, hours, and payment information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T151524.022.png)

*Click the dropdown menu to select the end date of the workweek*

![Table showing mileage allowance details including units, rate, total, and dates.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-13T152121.500.png)

*To update an existing allowance, click on the cell and enter your changes. To add an allowance click an empty cell in the Allowance column. Update an existing allowance by clicking on the cells and entering your changes.*

## How to add a wage adjustment

Wage adjustments can be applied to worker timecards to resolve an error, add missing compensation, or reflect a change in rate or role.

Before making a wage adjustment, be aware of the following:

- You can add one wage adjustment per work location shift
- The adjustment can be a positive or negative amount
- Negative adjustments used for proration are typically not pensionable, so be sure to coordinate these adjustments with your [Wrapbook Paymaster/Customer Success Manager](/v1/docs/how-to-get-help-using-wrapbook) to confirm PH&W contributions are calculated correctly

To apply a wage adjustment:

1. Go to the project worker’s [timecards page](/v1/docs/how-to-create-a-timecard-for-a-project-worker-utc#overview-of-a-project-workers-timecards-page)
2. At the top of the worker’s timecards page, click the dropdown menu to select the end date of the workweek that you want to add a wage adjustment to
3. Click the **More actions** button, and then select **Add wage adjustment**
4. In the *Add Wage Adjustmen*t popup:
  1. Click to select the **Work location** if it isn’t already selected
  2. Enter the **Wage adjustment** amount
  3. Enter a **Note** explaining why an adjustment was submitted
5. When you’re ready, click the **Add adjustment** button

![Timecard details for Trey Sipes, including wages, allowances, and action options.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1773440843434.png)

*Select the* ***workweek****, click the* ***Actions*** *button, then select* ***Add wage adjustment***

![Form for adding wage adjustments, including location, amount, and notes for submission.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-04-17T102935.754.png)

*Confirm or select the* ***Work location****, enter the* ***Wage adjustment,*** *enter a* ***Note*** *explaining why an adjustment was submitted,* *and then click the* ***Add adjustment*** *button*

Under the US Department of Labor, Fair Labor Standards Act, a fixed and recurring period of 168 hours — 7 consecutive 24-hour periods. All hours worked during that fixed period are tallied to determine if the employee has exceeded 40 hours.

By default, Wrapbook establishes a worker's workweek as starting on their first day of employment on the project. This is called a dynamic workweek because not all project workers will necessarily have the same workweek configuration.

Places or properties used on a project (as opposed to a stage or backlot). If using the inside of the structure, this is called an Interior (Int). If filming outside, this is called Exterior (Ext).

A payment that is subject to union pension contributions is called "pensionable." For example, salary earned is pensionable versus a rental or reimbursement paid is not pensionable.