---
title: "Generate PDF copies of payments (PAS)"
slug: "generate-pdf-copies-of-payments-pas"
updated: 2026-07-15T15:34:36Z
published: 2026-07-15T15:34:36Z
canonical: "help.wrapbook.com/generate-pdf-copies-of-payments-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Generate PDF copies of payments (PAS)

> [!NOTE]
> Vendor payments in Production Accounting are permission based
> 
> To use PAS to pay vendors, your account must have one of the following [roles](/v1/docs/roles-permissions) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Accounting & Cost Tracking / Vendor payments - Full access*

## Overview

With [Wrapbook’s Production Accounting Suite (PAS)](/v1/docs/about-production-accounting) enabled, production accountants and administrators can generate PDF copies of payments for:

- Documenting transactions
- Audits
- Vendor inquiries
- Evaluating compliance
- Project wraps

### Types of payments you can generate copies for

With [PAS](/v1/docs/about-production-accounting) enabled, you can generate copies of payments made via:

- **Manual checks** — generates a PDF check copy with a *Copy* watermark
- **Wire transfers sent outside of Wrapbook** — generates a proof of payment (not a check copy)

### When you can generate PDF copies of payments

In Wrapbook, payment copies can be generated at the following times:

- Immediately after issuing a batch of payments
- At project wrap for audit prep
- On demand to resolve vendor inquiries

### PDF payment copy features

When you generate a PDF copy of a payment:

- A *Copy* watermark will appear on check copies generated for **manual check** payments
- For **wire transfer** payments, a proof of payment is generated

### Payment information

PDF copies of payments include the following details:

- Payer (production) info (company name/production entity/company address)
- Vendor info (name/address)
- Payment number, date, payment type
- Associated invoice numbers/amounts (multiple per payment) and discount amounts
- Total payment amount
- Time and date stamp of the payment run
- Name of the user processing the payments

## How to generate PDF copies of payments

With [PAS](/v1/docs/about-production-accounting) enabled, you can generate PDF copies of payments from the *Accounts payable* dashboard using the following steps:

1. In the left-side navigation, select the name of the project that you want to generate PDF copies of payments for
2. In the left-side navigation, expand the **ACCOUNTING** menu, and click **Accounts payable**
3. On the *project's Accounts payable* dashboard, click the **More** dropdown button and select **Payment runs**
4. On the *Payment runs* page, click the **View** button next to the run that you want to generate PDF copies of payments for. In the Payment run drawer, you can click either:
  - The **Export details** button next to a Payee (Vendor) that you want to generate PDF payment copies for
  - The **Export all details** button at the bottom to generate PDF payment copies for all payments in the *Payment run*

The PDF copy will automatically be saved to your [Downloads drawer](/v1/docs/my-downloads) in Wrapbook and your computer.

![Summary of processed payment runs with details on payment types and statuses.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-02T130314.998.png)

*Click the* ***View*** *button next to the Payment run that you want to generate PDF copies of payments for*

![Payment run details showing vendors, amounts, and export options for transactions.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-02T130504.207.png)

*In the Payment run drawer, you can click either the* ***Export details*** *button next to a Payee (Vendor), or you can click the* ***Export all details*** *button at the bottom*

The method of identifying a group of documents input to an accounting system together for data flow control purposes; in data processing, a group of items entered a unique alpha and/or numerical identifier and held until processed. Regarding payroll processing, “batch” often denotes a specific department.

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.