---
title: "General Ledger Web view"
slug: "general-ledger-web-view"
updated: 2026-07-07T19:14:52Z
published: 2026-07-07T19:14:52Z
canonical: "help.wrapbook.com/general-ledger-web-view"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# General Ledger Web view

## Overview

The *Web* view of the *General Ledger (GL)* in Wrapbook is an interactive, real-time ledger interface within the [Production Accounting Suite (PAS)](/v1/docs/about-production-accounting) that allows [authorized](/v1/docs/roles-permissions) company team members to view, filter, and analyze posted transactional activity directly in the browser.

Unlike the [General Ledger Report](/v1/docs/general-ledger-reports-pas), which is designed for generating downloadable PDF or CSV exports for formal reporting and sharing, the *Web* view is built for day-to-day operational review and workflow management.

In the *Web* view of the GL you can:

- [Dynamically filter transactions](/v1/docs/general-ledger-web-view#gl-web-view-filters)
- Review line-level details
- Identify and [manage distribution updates](/v1/docs/general-ledger-web-view#how-to-make-bulk-edits-to-the-general-ledger-in-web-view) more efficiently without generating a report file

## How to access the GL Web view

To see the *Web* view of a project’s *General Ledger:*

1. In the left-side navigation, click the dropdown menu and select the project
2. In the left-side navigation, click to expand the **ACCOUNTING** menu, and then click **Accounting reports**
3. On the *Accounting reports* dashboard, click the **Web** button next to *General ledger*

![General ledger displaying various transactions, accounts, and amounts for financial records.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-20T124216.686.png)

*Example of the Web view of a project’s GL in Wrapbook*

## GL Web view actions

In the Web view of the GL, you can take the following actions:

**View the change log**: Click the **View change log** button to open a panel where you can review the audit trail of actions taken.

**Create customized views:** Click the **+** icon next to the *Default* tab. In the *New view* popup, enter a *Tab name*, and then click the **Create tab** button. To customize the view, click the [filter](/v1/docs/general-ledger-web-view#gl-web-view-filters) button.

**Rename, Duplicate, or Delete a custom view**: Hover over the custom view tab until you see the arrow icon. Click the **arrow icon**, and then make your selection from the dropdown menu.

**Export the GL to PDF, XLSX, or CSV**: Click the **Export** button. In the *Export* drawer, enter the **Report name**, select the **Report type** (*Detail* or *Summary*), apply a **Thousands separator** (optional), select the **Export format**, and select the **Page size**. When you’re ready, click the **Export** button.

**Customize the GL display**: Click the **Display** button, to adjust columns shown, and the order they appear in. To hide/show columns, click **Columns**, and then click to check/un-check the boxes next to columns you want to display or hide. To reorder the columns, click **Ordering** and then make your selection.

**Adjust the width of the columns**: Hover over the lines separating the column headers until you see the double arrow and then drag the column to your desired width.

## GL Web view filters

In the *Web* view of the GL, you can use the **Search** bar and the **filters** to limit your view to specific types of distribution lines.

![General ledger displaying transaction details, filters, and account descriptions for financial records.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-03-20T124709.118.png)

*In the GL Web view, you can use the* ***Search*** *bar and* ***filters*** *to find the distribution lines that you want to update*

****Click the arrow to see the complete list of filters****

| **Filter** | **Description** |
| --- | --- |
| **1099** | Select transactions that have been assigned a US tax form 1099 tax code. |
| **From account / To account** | Filter transactions by a chart of accounts range — select a starting and ending account to include only transactions that fall within those accounts. |
| **Account type** | Filter by account classification: Asset, Liability, Expense, Income, or Equity. |
| **Asset** | Choose whether to show transactions related to production assets. |
| **Bank** | Filter transactions associated with a specific bank account. |
| **Cancelled** | Choose whether to Include (default), Exclude, or show Only cancelled transactions. |
| **Eff date** | Filter transactions based on the effective date (start and end date range). |
| **FF1** | Select from your customized Free Fields |
| **Include distribution changes** | Check to display distribution changes made to transactions. Uncheck to hide them. |
| **Include starting/ending balances** | Check to display the starting and ending balances for the selected period range. |
| **Line amount minimum / Line amount maximum** | Filter transactions based on their individual dollar amounts. |
| **Line description** | Filter transactions by a specific line description — only transactions with a matching line description will be included. |
| **LO** | Filter by work location tag. |
| **Paid AP invoices** | Filter to show *Accounts Payable* invoices that have been paid. |
| **Payment Number** | Filter by specific vendor payment reference numbers. |
| **Payment start date / Payment end date** | Filter paid AP transactions to a specific date range based on when the payment was made. |
| **From pmt / To pmt** | Filter transactions by paid AP invoices payment number range — enter a starting and ending payment number to narrow results to a specific set of payments. |
| **From PO# / To PO#** | Select a range of purchase orders based on their reference number. |
| **Posted start date / Posted end date** | Filter transactions based on when they were posted to the General Ledger. |
| **PRD** | Filter by production or episode tag. |
| **Ref** | Filter transactions by reference number — enter a reference to find transactions associated with a specific payment or record. |
| **SET** | Filter by set tag. |
| **Specific accounts** | Select individual account codes instead of a numeric range. |
| **From trx / To trx** | Select a range of transactions based on their reference number. |
| **Transaction start date / Transaction end date** | Select the date range of transactions to display |
| **Transaction status** | Filter by Posted (default), Unposted, or All statuses. |
| **Type** | Filter by transaction type: Accounts Payable (AP), Distribution Change (DC), Journal Entry (JE), Payroll (PR), Vendor Payment (VP), Open Purchase Order (Open PO), Petty Cash (PC), and PCard (PX). |
| **V1099** | Select vendors with US tax form 1099 status. |
| **Vendor** | Select specific vendors to include in the report. Vendors must be added on the *Vendors* page before they appear as options. |

## How to make bulk edits to the General Ledger in Web view

1. In the left-side dropdown menu, select the project that the GL belongs to
2. In the left-side navigation, expand the ACCOUNTING menu, and then click **Accounting reports**
3. Next to *General ledger*, click the **Web** button
4. In the GL Web view, you can use the **Search** bar and **filters** to find the distribution lines that you want to update
5. Click the **checkboxes** to select the distribution lines that you want to bulk edit, and then click the **Bulk edit** button at the bottom of the GL
6. In the *Bulk edit* popup, click the dropdown menu next to **Change** to select what you want to update in the distribution lines. Then click the box next to it to select the change to be made.
7. When you’re ready, click the **Apply** button

After you click **Apply:**

- Wrapbook updates the selected distribution lines immediately in the GL
- The changes are reflected in real time in the *Web* view of the GL, allowing you to review the updated account coding, tags, or other modified fields directly on screen
- If the filter *Type - DC* is applied, you’ll also be able to see the distribution update activity in the ledger results
- These updates impact reporting going forward, meaning any newly generated *General Ledger Reports*, *Trial Balance Reports*, or *Cost Reports* will reflect the revised distribution details.

![General ledger interface displaying transaction details and filter options for financial records.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145322.392(1).png)

*In the GL web view, you can use the* ***Search*** *bar and* ***filters*** *to find the distribution lines that you want to update*

![General ledger displaying transaction details, including account descriptions and transaction types.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145712.157(1).png)

*Click the* ***checkboxes*** *to select the distribution lines that you want to bulk edit, and then click the* ***Bulk edit*** *button at the bottom of the GL.*

![Bulk edit interface showing changes from ACCT to 1099 for selected rows.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-02-27T145947.783(1).png)

*In the Bulk edit popup, click the dropdown menu next to Change to select what you want to update in the distribution lines. Then click the box next to it to select the change to be made. When you’re ready, click the* ***Apply*** *button.*

## Important considerations when using the GL Web view

While working in the Web view of the GL, it’s important to be aware of the following:

### The Web view reflects live ledger data

The *Web* view displays real-time transactional activity. Any distribution changes you apply will immediately impact how transactions appear in:

- [General Ledger Reports](/v1/docs/general-ledger-reports-pas)
- [Trial Balance Reports](/v1/docs/trial-balance-reports-pas)
- [Cost Reports](/v1/docs/cost-reports-pas)

If you’re working mid-close or mid-reporting cycle, be sure you understand how bulk edits will affect downstream reporting.

### Distribution edits do not change source transaction amounts

Bulk edits in the GL update distribution coding (such as account, tags, or other distribution fields), but they do not change:

- The original transaction amount
- The vendor
- The transaction type
- The underlying AP invoice, Payroll, JE, or Vendor Payment record

If you need to modify the original transaction itself, you must do so from its source module (for example: *AP invoices*, *Journal entries*, *Payroll*, etc.).

### Use filters strategically before bulk editing

Before applying bulk edits:

- Narrow your results using **Effective date**, **Transaction type**, or **ACCT**
- Confirm that **Transaction status** is set appropriately (for example, *Posted* vs *All statuses*)
- Use **Include distribution changes** if you need to review prior updates

This helps prevent unintended edits across periods, vendors, or account ranges.

### Review distribution changes for audit clarity

If you're performing re-classes or correcting coding:

- Enable **Include distribution changes** to see historical distribution updates
- Review credit entries using **TxCR** when validating balancing entries
- Confirm totals before and after edits to ensure accounts remain balanced

This is especially important during:

- Period close
- Audit prep
- Budget vs. actual review
- Tax incentive or cost certification workflows

### Web view vs. GL Report: when to use each

Use the **Web** view when you need to:

- Investigate transactions
- Re-class or correct distributions
- Perform operational clean-up
- Review activity quickly without exporting

Use the **General Ledger Report** when you need to:

- Generate a formal deliverable
- Share reports with production, studio, or auditors
- Export to PDF or CSV
- Archive period activity

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.

An IRS form by which specific income (such as non-employee compensation, royalties, etc.) is reported to the federal government. Equivalent to a W-2 for independent contractors where remuneration is not being paid by the employer.

Items that have been purchased or made that have value (typically $200+); these items are tagged by the Production Accountant to be sold (or given away) at the end of the production period, typically at 50% of original purchase price. Often, assets are stored for continuity purposes in anticipation of re-shoots, additional episodic series use, etc.

Places or properties used on a project (as opposed to a stage or backlot). If using the inside of the structure, this is called an Interior (Int). If filming outside, this is called Exterior (Ext).

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables

A company or individual providing a product or service.

(Purchase Order) A financial document committing the production to expenditure.